High School Administrative Assistant
Resume:
Experienced Administrator (Huntsville, Alabama)
Date: 2012-10-05, 1:04PM CDT
*******.****@*****.***
Ashley K. Bone-Schumake
Madison, Al 35758
*******.****@*****.***
OBJECTIVE: To utilize the professional administrative skills that I have obtained through secular work experience.
EDUCATION:
Graduate of American School of Correspondence under Grissom High School May 2004
Advanced Diploma 3.9 GPA
Student of Business Administration/Contract Management currently at Columbia University
Columbia University under University of Alabama in Huntsville- present
Athens State University- Present (Scholarship Recipient)
SKILLS:
Microsoft Office Suite (Word, Excel, Spreadsheet, Database, Outlook, PowerPoint)
Microsoft Windows software (Vista, XP operational systems, Developer, Live, Media,)
Deltek, Costpoint
Handling Classified Information
Blackberry email support
Typing at 85 WPM
10-key Data Entry
Fax, Copier, and scanning machines
Switchboard/T-1 (over 300 in support)
ISO Knowledge
Production of Purchase Orders
Excellent organizational skills
Legal contracts and administrative support terminology
Professional Dialogue Skills
Eligible for Security Clearance
Professional Experience:
Principle Group - Executive Administrative Support direct support to primary NASA Lead Contract (June 2007-May 2012)
Performed a variety of complex administrative duties, including but not limited to; administered the office budget (accounts payable, expense tracking/reconciliation, office supply & vendor interface). Arranged meeting schedules; manage incoming/outgoing travel and supporting requirements. Organized Government sponsored meetings, events, and receptions. Prepared and maintained confidential and sensitive materials. Developed, organized and maintained information databases. Assisted in program information tracking. Managed and administered all distribution services (daily mail, express mail/package services, courier services, etc.). Ensured operational status and upgrade/replacement of all office automation systems and supporting hardware/software (phones, computers, copiers, fax, and audio/video conference equipment). Reviewed and answered inquiries on own initiative and determined if executive action was required. Attended business functions (conferences, trade shows, luncheons/dinner events, meetings) to represent and assist the president office, and VP's. Performed as the communications liaison to headquarters and other field units and provided support services as requested. Served as the Facility Security Officer in coordination with Principle Group's Security Team. Performed non-routine assignments including responding to inquiries, solving problems, and locating and summarizing information. Compiled reports and memos. Supported other management team members as needed. Provided back-up administrative support to other executives. Performed special projects as requested by senior management.
Analytical Services (ASI) -- Customized Software Solutions Administrative Support- Filled weekly reports for superiors. Organized weekly business and finance meetings. Handled all administrative and some contracts tasks for Government and company representatives.
Miltec Corporation - Deltek Administrator (Present- Contract). Conducted operational processes, maintenance and security access of our client's financial management system and supplemental resources. Facilitated and completed system processes and routines according to accounting calendar (daily, weekly, monthly, and year-end) Ensured overall data integrity by maintaining key internal control processes and reconciliations Completed key internal control reconciliations of Cost point's subsidiary ledger to the general ledger and project ledger Handled and maintained security access to Cost point, Cognos BI. Developed and implemented improvements in processes throughout business services as they related to the financial management system; also assigned other duties as assigned Coordinates with the report writer as needed to facilitate the creation and improvement of reports and queries.
FedEx August 2005- July 2007(Part- Time) Administrative Assistant -
Maintained filing, updated qualifications of employment, and disclosure records for all prospective and current employees. I also updated all records for any openings/closing/changes to any FedEx branch; updating form ADV and Form BD on behalf of the FedEx corporate offices. Maintained records for all licensed employees who were not contractors or otherwise in sales and trading functions; maintaining corporate filings on behalf of Fed Ex institutional broker-dealers, monitored registered employees who fulfilled their regulatory continuing education and ethics training requirements. Reviewed daily, weekly, monthly, and annual registration-related reports, maintained and updated fingerprint records for all permanent and contracting employees associated with the company.
Delta Airlines May 2004-September 2004 (Summer Intern) - Client Service Representative/Marketing Consultant
Responded to customer needs, answering questions, planning travel itineraries and resolving customer issues. Worked as one of the airlines Marketing Consultants, where I promoted travel with the company and sold Delta Airlines' services to corporate heads for contract gain. Also organized meetings and presentations for public relations and marketing advertising.
Honors & Achievements
Placed in Who's Who among the Nations Top Ten High School Honor Students in 2002
Recipient of the Lambda Literary Foundation award in 2003.
Recognized on the Grissom/ Butler High School's Principal's List of High School Honor Students in 2001-2004.
Professional References
Betty Battles- Tech Masters
Brian Gilner- FedEx
Jana Chambers- Principle Group Brokers
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