Administrative Assistant

JUANITA EMERSON

**** ***** ***** . *****, ***** *5098

972-***-**** (H) . 972-***-**** . abnx10@r.postjobfree.com

SUMMARY

Administrative / Office Management / Accounting professional with 10+ years

of experience in high-pressure fast-paced industries. Diplomatic and

confidential communicator with ability to interact at all levels managers

to project managers, and clients. Self-starter with meticulous attention

to detail and follow through combined with ability to prioritize and

complete heavy workflow. Highly organized, productive, and time managed.

Key Skills & Areas of Expertise

. Administrative Support & Office Management

. Management, Meetings & Travel

. Project Management Skills & Communications

. Reporting, Records Management & Bids

. Check Writing Authority & Daily Cash Reports

. Bookkeeping, Processing Invoices & Payroll

. Accounts Payable & Accounts Receivable

. Collections, Billing Adjustments & Reconciliation's

~ Recognized as true professional with dedicated work ethic in deadline

driven environment ~

PROFESSIONAL EXPERIENCE

EASTMOND CORPORATION, Carrollton, Texas

2/12 - Current

Small Import/Export Company

Administrative Assistant - (Part-time)

Helped clarify for Owner what was being said since she didn't speak clearly

or understand some English.

Assisted Owner/Manager in scheduling interviews, greeting candidates,

checked paperwork for accuracy and completeness, and collected required

documents of potential new hires.

Answered all incoming phone calls and called various vendors for the Office

Manager.

Did accounts payable, accounts receivable and journal entries.

Made bank deposits and picked up office supplies as they were needed.

WINGSPAN PROFESSIONAL ADVISORS, Carrollton, Texas

1/11 - 7/11

Consulting company providing research, guidance, and advice to banks and

mortgage industry clients

Office Manager / Special Project Team Member

Managed office during rapid company expansion and worked closely with

H/R department. Position eliminated.

Assisted H/R Manager and staff of eight during rapid employee hiring

process. Scheduled interviews, greeted candidates, checked paperwork for

accuracy and completeness, and collected required documents.

Performed receptionist duties, greeted visitors, vendors and clients

and directed to appropriate departments.

Participated in a 3-week training class to master computer skills for

Seibel, AS 400, Homesaver, and I Portal Software. Researched and verified

loan data for foreclosures or potential foreclosures.

Managed/controlled office and kitchen supplies, placed, and verified orders

with vendors.

Worked with Contractors to secure bids for remodeling project at corporate

office.

AMERICAN MECHANICAL INC., Fairbanks, Alaska

2000 - 2010

Construction Company specializing in military, base housing, schools,

businesses, residential, commercial and industrial projects

Administrative Assistant

Promoted to support senior management team and project managers at

corporate office focusing on both administrative and accounting

responsibilities. Paid Subcontractors, as well as reviewed regular A/P

for the office. Planned, organized, and set up special events.

Juanita Emerson, Page 2

Assisted the Project Team Members during detailed bid process for multi-

million dollar construction projects.

Prepared certified payroll for each job, collected certified Sub-

contractor payroll from Contractors, compiled data, processed payroll, and

sent to Government for review, approval, and payment.

Prepared and dispatched contract award documents, maintained logbook and

supporting documents.

Managed calendar, scheduled appointments and meeting rooms, organized

meeting materials, made copies of Government reports for project managers

and contractors, and kept back-up copy in file.

Assisted HR department in recruiting process, reviewed applications for

completeness, scheduled drug tests, and collected required documents.

Managed company communications, forwarded e-mails to appropriate parties,

and organized and distributed incoming/outgoing mail and/or packages.

Operated a multi-line phone system with 25 lines.

Planned and coordinated travel logistics including flight, hotel, and auto

and prepared travel itinerary.

Negotiated prices and ordered office supplies, and equipment, and handled

maintenance issues.

Highlights and Accomplishments:

Acted as administrative focal point with project managers during bid

process for jobs that went up to $120 M.

Diligently maintained change order paper work in logbook that provided

necessary documentation, which played a major role in company avoiding

potential million-dollar lawsuit from government.

Consistently compiled highly detailed bids from multiple Sub-contractors

while working with Project Managers on accuracy for bid specifications to

win Government jobs.

Interviewed Candidate, assisted in new hire selection, and trained new

Accounts Payable Clerk following promotion to Administrative Assistant.

Supervised two Accounts Payable Clerks, reviewed their work for accuracy,

and identified accounting errors by double-checking data that resulted in

zero overpayments for 9 years.

Was authorized to issue and sign Contractor progress checks up to several

million dollars.

Accounts Payable Clerk,

2000 - 2001

Reviewed, verified, reconciled, and paid invoices with strong attention

to detail and accuracy.

Communicated with vendors on a regular basis to reconcile A/P problems for

cancelled orders or billing errors that led to saving company thousands of

dollars.

Became proficient in the use of Excel spreadsheets and Eaton Construction

Software.

EDUCATION and TRAINING

ALASKA COMPUTER INSTITUTE, Fairbanks, Alaska

Computer Accounting Diploma

Accounting I and II, condensed two-year program

IBM PC with Word Perfect, Lotus 1-2-3, and D Base

MS Power Point, Part I

Foreclosure Research Training, 3-week class

MS Excel and Word Certification, Part I and II

Melba High School, Melba Idaho

SOFTWARE and OFFICE MACHINE SKILLS

Microsoft Office including Word, Excel, Power Point and Outlook; QuickBooks

Pro, Eaton Construction Software, Peach Tree, Seibel, AS 400, Home Saver,

and I Portal Research Software; Medical Office Software, Medical Manager

Software, 10-key by touch, ability to use scanners, printers, copiers and

facsimile.

Contact this candidate