Project Manager Accounts Payable

Stanley R. Reiner

**** ****** **** ****** • Cumming, GA. 30040 • (H) 770-***-****• (C) 847-***-****

E-mail: *********@*******.***

SUMMARY

Proven financial systems professional with comprehensive expertise in Payroll and Accounts Payable and strong record of

consistently increasing responsibility. Extensive experience building effective teams focused on achieving objectives.

Understands broad business issues, and provides critical input and innovation to project teams selecting, developing, and

implementing new system software.

PROFESSIONAL EXPERIENCE

AUTOMATIC DATA PROCESSING, INC. -

COMPREHENSIVE OUTSOURCING SERVICES, Alpharetta, GA. April 2007 – January 2009

Payroll Manager

The Payroll Manager is responsible for independently managing a payroll processing team to deliver timely and

accurate payroll while minimizing ADP expense and exposure. Clients utilizing these services are from various

industries such as Healthcare, Food Services, Insurance and Manufacturing. Many and most of the clients are

multistate locations with the number of employees’ ranging anywhere from 1500 to 100,000.

Provide leadership skills that support the organizational goals, value & mission by communicating effectively and

frequently with the team, fostering associates to learn, develop, and adapt to constantly changing work

environment and managing change effectively and setting clear expectations of goals.

Supervise daily payroll operations and ensure daily and weekly tasks are completed to deliver on the execution of

the entire payroll cycle. Manage to SAS70 audit control objectives. Sign-off on payroll checklists and processing

cycles to ensure SAS70 compliance. Evaluate, develop and enforce the use of audit tools which support the payroll

process. Develop internal pre calc audits to find and fix both client-generated and ADP generated errors prior to

transmission. Identify payroll vulnerabilities and opportunities for improvement.

Manage the performance of the Payroll Team to ensure internal proficiency centering on training, workforce

qualification and certification, retention strategies, job structure, and succession planning. Encouraging Associates

to think for themselves and make suggestions for improvements in their own processes.

Manage the client practitioner relationship at the functional level in order to ensure reference-ability of the client.

Drive internal research, root cause analysis and corrective action plan. Monitor success of resolution. Design and

deliver response to client within 24 hours. Facilitate immediate remedy resolutions such as special run, manual

checks, or immediate delivery of missing reports.

Participate during the implementation process to build scalable, repeatable processes. Participate in process

review discussions to ensure client specific processes are integrated into the standard workflows. Complete

detailed procedures for use by the payroll team. Hire and train staff to meet the client specific needs. Escalate

issues which are not fully mitigated during the course of implementation.

HYUNDAI MOTOR MANUFACTURING OF ALABAMA, Montgomery, Al. February 2005 – March 2007

Assistant Manager – Payroll

With the assistance of three staff members, utilizing an SAP software solution, provide and process Time Entry support

and processing of the Payroll for the start up operations. Currently with 2900 employees’, insure the timely and accurate

processing of the Payroll in accordance with policy and procedure. Provide all necessary information through the

interface process to Finance and to an outside vendor for tax processing support.

Create special reports for senior management by exporting information from SAP to Excel and manipulate the data

in accordance with their design.

Established numerous controls to support the manual process of time entry and to provide more accurate and

timely information for Payroll processing.

Stanley R. Reiner

Page 2

INDEPENDENT CONTRACTOR, Buffalo Grove, IL. 2004 – 2005

Payroll Consultant

Provided local companies with Payroll support in regards to implementations and conversions. Consulted with clients

providing them with “Best Practice Solutions” and options as well as day-to-day support.

LITTELFUSE, INC., Des Plaines, IL. 2003 – 2004

Payroll / Accounts Payable Supervisor

Littelfuse, Inc. is the leading producer of electronic, power and automotive fuses with locations worldwide. For the

past 70 years they have designed, engineered and invented circuit protection technology. Payroll processing is for the

U.S. locations which currently have approximately 1000 associates, both hourly which are paid weekly and staff which

are paid semi-monthly. Accounts Payable processes Invoices and T & E for all U.S. activities, with some international

invoices for goods purchased and shipped for manufacturing purposes.

Currently processing Payroll using AS400 Infinium Payroll Software.

Accounts Payable processing using SAP Software.

Project Manager for the project of upgrading the Kronos, Time and Attendance System.

Supervising a staff of 6 associates, 4 Accounts Payable and 2 Payroll.

CARE CENTERS, INC., Evanston, IL. 2002 – 2003

Director of Payroll Services

Care Centers, Inc. is the management company for Nursing and Rehabilitation centers. Operating in three states

there are 40 facilities with approximately 6500 employees’. Payroll was processed by each facility independently,

with two different Payroll Systems prior to my hire. All voluntary benefits were established and processed

independently by each facility. Care Centers had also made a conscious decision to implement the new Time and

Attendance system prior to the Payroll System.

Created and developed a Payroll department consisting of 5 Payroll Coordinators for the purpose of consolidating

and centralizing a new ADP PCPW payroll system as well as a new E-Time, Time and attendance system.

Manually imported through utilities, Excel spreadsheets for all employee information, to build consolidated

database.

Established and built security requirements to allow facility access to the Time and Attendance system.

Care Centers, which does not have a network, required DSL and Dial Up for access to the software. Worked with

various companies to establish these connections.

Both PCPW and E-Time were brought live in a 5-month period of time with minimal error.

Processed Payroll for all facilities with 15 different bi-weekly pay cycles.

MBH SOLUTIONS INC. / AG CONSULTING, Teaneck, NJ. 2000 – 2002

Payroll Functional Consultant

Participating on a project team for a client involved in the conversion of data from a mainframe system to an ADP Enterprise

System. Consolidating data for the analysis and establishment of the business requirements. Preparing functional

specifications to enable technical resources in the building of interfaces and custom tables for the processing of Payroll.

Project Advisor/Consultant

Served as functional advisor and on-site project manager for PriceWaterhouseCoopers assisting in the year-end processing

of their legacy system and the conversion of data to the new People Soft System. Provided technical and functional support

on special projects and assisted management with the analysis of specified data.

Additionally provided technical and functional support for the installation of the ADP Enterprise System, assisting the

Payroll and Human Resource areas in the conversion of data and set up of the new system for both Leesburg Regional

Medical Center and Boca Raton Community Hospital.

Stanley R. Reiner Page 3

ADVOCATE HEALTH CARE NETWORK, Oak Brook, IL February 1981 – June 1999

Regional hospital system with eight major locations, and over 200 sites of care in Chicago area, with revenues of

approximately $1.5 billion. One of regions‘s 10 largest employers. Merger of Evangelical Health Systems with Lutheran

General in 1995 created Advocate.

Manager, Accounts Payable/Payroll/Data Entry Departments (1995-1999)

Managed departments and supervised staff of 51 associates through 3 supervisors and 5 coordinators. Accountable for one

weekly and two biweekly payroll cycles covering 24,000 associates. Oversaw processing of over 40,000 invoices monthly to

over 25,000 vendors. Hired supervisors established departmental goals and objectives, wrote job descriptions, motivated

personnel, and evaluated and disciplined staff. Established policies and procedures. Developed budgets and managed

compliance.

Key role providing critical technical knowledge and project activity integration for Project Team to consolidate

three payroll software systems into one, achieving better control, improved efficiency, and reduced cost.

Significant contribution to Project Team for consolidation of multiple Accounts Payable software systems to

simplify vendor payments and reduce processing cycle time.

Member of Project Team for establishing uniform and standardized pay practices, and for review and selection of

new Time and Attendance System software.

Material involvement with review and selection of new Materials Management System, bringing multiple

functions (payables, inventory, purchasing, and receiving, etc.) and software packages into one integrated system.

Member of Project Team for review and selection of new Payroll/Human Resource System.

Successful in re-applying for position against competition, at time of reorganization associated with merger.

Manager, Accounts Payable/Payroll/Data Entry Departments, Evangelical Health Systems (1983-1995)

Managed departments and supervised staff of 25 associates through 1 supervisor and 3 coordinators. Ran one weekly and

two biweekly payroll cycles covering 11,000 associates. Processed over 20,000 invoices monthly to over 18,000 vendors.

Hired all levels of staff, established departmental goals and objectives, wrote job descriptions, motivated personnel, and

evaluated and disciplined staff. Established policies and procedures. Developed budgets and managed compliance.

Re-engineered and restructured Accounts Payable enabling reduction of one level of supervision for Accounts

Payable, smoothing and speeding operations and saving expense.

Participated on Project Team for Payroll/Human Resource system upgrade.

Analyzed and determined optimal method of making payroll payment, through participation on Project Team for

Employee Incentive Pay Program.

Conceived and developed streamlined Payroll Department, which increased moral and efficiency of staff.

Developed and implemented CQI monitors for both Payroll and Accounts Payable to measure effectiveness of

departments and responsiveness to customers: resulted in achievement of objectives.

Merged newly acquired 1500-employee hospital into Accounts Payable and Payroll systems operationally within

three-week period.

Participated in purchase decision, tailoring, and implementation of two Material Management Systems (D&B E

Series (MSA), and Continental Health Care Matkon System) as well as Time and Attendance System for

Payroll/Human Resource.

Participated in Project Team for re-engineering Material Management, and advised and interpreted system

methodology, resulting in improved integration with Accounts Payable.

Interpreted and implemented governmental rules and regulations, reviewing and approving all governmental

reports, tax returns, General Ledger analyses, and other internal reports.

Completed error free year-end close of all systems and hospital merger integration successfully while vital

candidate search in progress for Payroll Supervisor (position vacated during merger and year-end close).

Stanley R. Reiner Page 4

Accounts Payable Supervisor (1983 – 1988)

Provide supervision to staff of 14 employees, processing average 17,000 invoices each month. Hired, evaluated, and

disciplined all staff members, established operating procedures and set goals and objectives.

Worked closely with conversion team to convert current manual system to automated three-way match system

resulting in better control and reduction of processing time spent.

Co-directed efforts of developing test data for all system testing, with Purchasing and Receiving departments.

Drafted flow charts for all Payable processing and wrote desk manual for training purposes.

Established internal controls to comply with internal and external audit issues.

Conducted in-service training for all Payables staff along with all Purchasing and Receiving personnel.

Processing of month-end management reports, year-end audit schedules, and analysis of General Ledger accounts

associated with Accounts Payable.

Prepared on-request management reporting utilizing systems “Report Writer” functions.

Payroll Supervisor (1981 - 1983)

Initially assigned to work with conversion team to convert two independent systems to MSA Payroll/Human Resource

system. Accomplished in seven-month period. With staff of five employees, Payroll for multi-hospital corporation

processed on biweekly basis on two different pay cycles.

Prepared instruction manuals for training of all staff members. Instituted in-service training for all Human

Resource departments at all locations.

EDUCATION

WILLIAM RAINEY HARPER COLLEGE, Palatine, IL

1984, Business Management

OAKTON COMMUNITY COLLEGE, Morton Grove, IL

1976, Accounting, Business Management

Extensive Management Program Participation (Adult Education)

MILITARY

Corporal, United States Marine Corps Reserve, Chicago IL

1970 – 1976, Honorable Discharge

AFFILIATIONS

American Payroll Association

International Accounts Payable Professionals

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