Administrative Assistant Project Manager
Resume:
CAROLYN ARMSTEAD
**** *. **** ******, ***. # ***C * Philadelphia, PA 19131
abnwll@r.postjobfree.com * 215-***-**** * 267-***-****
SEASONED ASSISTANT with 10+ Years expertise in multi-platform environments
SUMMARY OF QUALIFICATIONS
• Excellent computer skills including advanced proficiency in Microsoft Word, Microsoft Outlook, Excel, databases, and/or
other similar programs. Reporting Skills, Administrative Writing Skills, Strong Experience with Microsoft Office, Managing
Processes, Organization, Analyzing Information, Professionalism, Problem Solving, Supply Management, Inventory
Control, Verbal Communication, Strong Organizational Skills
TECHNICAL SKILLS
• Advanced Computer Skills*Advanced Data Entry Skills*Advanced Word Processing Skills*MS Word for
Windows2007*MS Office 2007 Pro*MS XP Pro*MS Access* MS Excel*OmniForm*MS Power Point*MS Publisher*MS
Works*Lotus 2000*Lotus Notes* Word Perfect Law Office*Omega Legal Systems*The Print Shop*EPSQ
2.0*Coreldraw*Lan Software*MS Scheduler*Outlook Scheduler*Internet*Lotus SmartSuite*Lotus Scheduler*Datastream
MP2 System*Microsoft Visio Standard 2007*MS InfoPath*Adobe Reader 8
PROFESSIONAL EXPERIENCE
5/2007 – Present: PEOPLE SHARE – BROADVIEW STAFFING – HOBART WEST
Administrative Assistant/Executive Assistant: Various Contractual and Temporary Assignments for the above noted companies,
working throughout the Philadelphia area.
CONCORD PERSONNEL SERVICES - 5/2006 – 5/2007 Philadelphia, PA US
Administrative Assistant: Secretary to the Deputy Regional Administrator at The Centers for M edicare and Medicaid Services –
My position provided high-level administrative support by handling information requests, performing clerical functions including
preparing correspondence, receiving visitors, arranging conference calls, scheduling and preparing meetings including
communication, agendas, meeting rooms, etc and other duties as needed. (Supervisor's Name: Anne Nelson, Supervisor's Phone:
AMERICAN BUSINESS FINANCIAL SERVICES - 9/2004 - 5/2006 Philadelphia, PA US
Legal Assistant: My position supports 3 Attorneys in the Compliance Legal Department of ABFS. Drafted correspondence and
recorded meeting minutes. Extracted information from the Lawbase and Loads software programs. Tracked loan files and compiled
spreadsheet information. Drafted spreadsheets to track returned signature notes. Scheduled conference room meetings and kept track
of itineraries for various attorneys. Coordinated travel arrangements. Recorded and consolidated expense accounts. Filings in legal
journals. Special projects. (Supervisor's Name: Joan Brodsky, Esq., Super visor's Phone: 215-***-****)
U. S. FACILITIES, INC. - 2/2003 - 9/2004 Philadelphia, PA US
Executive Assistant: Responsibilities include working directly for the Project Manager, Assistant Project Manager, Operations
Manager and Purchasing Agent. Supervised Data Administrators. Drafted correspondence and recorded meeting minutes, also drafted
spreadsheets. Recorded and consolidated expense accounts. Submitting Material Request Forms and Mechanic Estimate Forms to
various vendors for quotes. Submitted Purchase Orders to various vendors with proven budgeting abilities. Contacted and scheduled
contractors for various contractual assignments. Issued Purchase Orders for goods purchased through vendors. Also ordered sup plies
and goods. Compiled billing information for the Project Manger’s monthly report to Office Headquarters. (Supervisor's Name: Pat
Valerio, Supervisor's Phone: 215-***-****)
CHOICE/THE AFFILIATES -10/2001 - 1/2003 Philadelphia, PA US
Administrative Assistant/Legal Assistant: Responsibilities included six months as an Administrative Assistant with Wolf, Block,
Shore, Solis-Cohen law firm. (Family Law – Norristown, PA) Responsibilities included, typing Correspondence, Pleadings, Divorce
Forms, Interrogatories, Affidavits, Appeals, and Complaints. Filings in Legal Bibles and Bate Stamping. Also six months as an
Administrative Assistant with the U.S. Marine Corps, under the tutelage of Capt. Joostbern. Responsibilities included, scheduling
recruits for OTC. (Officers Training Camp) Constructing a weekly newsletter, typing correspondence, and answering new recruit
inquiries. (Supervisor's Name: Anthony)
HONORABLE COUNCILWOMAN JANNIE L. BLACKWELL - 2/1995 - 9/2001 Philadelphia, PA US
Administrative Assistant/Scheduler: Responsibilities included scheduling appointments. Keeping precise itinerary; Dictaphone
Transcription. Typing all Correspondence, Resolutions, and Ordinances. Special Projects. Creating and designing political pam phlets
and flyers. Compilation and maintenance of accurate constituent mailing lists. Problem solving. Interacting with city and elected
officials to bring about an amenable solution to constituent complaints and concerns. (Supervisor's Name: Jannie L. Blackwell,
Supervisor's Phone: 215-***-****)
CLARK, MCGILL, NEWKIRK & SEAY - 5/1993 - 1/1995 Philadelphia, PA US
Legal Assistant: Responsibilities included typing interrogatories, Divorce Forms, Wills & Probate Forms, Power of Attorney Forms,
Codicils, Affidavits, Appeals, Complaints, Deeds and other legal forms. Scheduling App ointments. Dictaphone transcription, Bate
Stamping, Typing all incoming and outgoing correspondence. Also responsible for assembling informative client lists, and keep ing
accurate cash receipt books. (Supervisor's Name: Jettie Newkirk, Esq.)
LEGALASSIST PARALEGAL SERVICES -10/1989 - 1/1993 Philadelphia, PA US
Administrative Assistant: Responsibilities included typing incoming and outgoing correspondence, scheduling appointments,
screening paralegal applicants and applications, assembling and revising cli ent lists, revising staff updates, proofing and correcting
deposition digests, and maintaining accurate and precise records of vacation and personal days of temporary legal staff. (Sup ervisor's
Name: Lorraine DiGiovanni)
EDUCATION AND TRAINING
Mansfield Business School Philadelphia, PA US Certification - 11/1983 Major: Word Processor Minor: Office Management
Computer Communications Institute Upper Darby, PA US Certification - 1/1980 Major: Data Entry
Simon Gratz HS Philadelphia, PA US Diploma - 6/1971 Major: Academic
REFERENCES SUPPLIED UPON REQUEST
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