Vice President Executive Assistant

LUPE LOZA

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QUALIFICATIONS SUMMARY

Skilled and dedicated Executive Assistant with more than 10 years of experience providing effective and

comprehensive support to top level executives. Possess the highest degree of integrity, supported by

maintaining a high level of confidentiality. Highly focused and results-oriented in supporting complex and

deadline-driven projects.

SKILLS

Internet Browsers: MS Internet Explorer

MS Office Suite: Outlook, Word, Excel, PowerPoint, Access, Visio

Lotus Notes: E-mail, Calendar, Databases, Schedule +

Familiar with SAP, Adobe Professional

Bilingual: English/Spanish

PROFESSIONAL EXPERIENCE

AVERY DENNISON CORPORATION PASADENA, CA 2008 - PRESENT

EXECUTIVE ASSISTANT – VICE PRESIDENT & TREASURER

Provide administrative support to Vice President & Treasurer.

Screen phone calls, process expense reports and department invoices.

Handle daily cash management activities including wire transfers and related banking systems.

Handle a broad range of inquiries, issues and confidential materials, including interactions with the banks,

investment managers, senior officers of the Corporation, and all levels of executives.

Assist in quarterly preparation of debt agreement compliance certification and year-end audit confirmations,

including follow-up.

Coordinate all domestic and international travel arrangements and agendas.

HILTON HOTELS CORPORATION WORLD HEADQUARTERS BEVERLY HILLS, CA 2002 - 2008

EXECUTIVE ASSISTANT – EXECUTIVE VICE PRESIDENT, GLOBAL BRAND MANAGEMENT

Managed Executive Vice President’s calendar and scheduled/coordinated daily meetings and appointments.

Arranged complex international travel plans and itineraries, complied documents for travel related meetings.

Screened a high volume of phone calls and email, taking action when appropriate and followed up.

Implemented and maintained department’s shared calendar for efficient direct report travels.

Directed preparation of records such as agendas, notices, for department meetings and processed international and

domestic expense reports.

Interacted with all levels of internal/external employees, executive management team and hotel owners with tact,

diplomacy and confidentiality.

Prepared and updated PowerPoint presentations, drafted memos and memorandums.

Coordinated global team events/meetings and assisted with other projects as requested.

EXECUTIVE ASSISTANT – SENIOR VICE PRESIDENT, OPERATIONS (WESTERN REGION, HAWAIIAN

ISLANDS AND MEXICO)

Arranged programs, events, or conferences by arranging for facilities, issuing information or invitations,

coordinating speakers and controlling event budget.

Processed budget expenditures for signature and tracking purposes; handled all business travel, including

transportation and hotel arrangements.

Maintained, owned, and managed hotel property database by ensuring that all information was up to date.

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Initiated and implemented new filing system which allowed critical documents to be retrieved quickly, cutting the

amount of time spent in half searching for documents.

Prepared Area Vice President’s annual budget review meetings, forecasts and documentation for merit purposes.

Assisted with other projects as requested such as PowerPoint presentations for management distribution.

Professionally and discreetly handled confidential matters.

SR. ADMINISTRATIVE ASSISTANT – VP, CORP. COMMUNICATIONS / VP, INVESTOR RELATIONS

DIR., BRAND COMMUNICATIONS

Handled a wide range of activities including media inquires, corporate contributions correspondence, annual

report distribution, press release output, quarterly forecast reports and other administrative functions.

Implemented Hilton’s first e-clip distribution system by researching daily news stories for companywide

electronic distribution.

Served as first point of contact for the Communications department to internal and external audiences by

providing information, handling inquiries and ensuring that all business was promptly and consistently handled or

delegated to the appropriate individual.

Administered department payables of goods and services.

ARCO/BP LOS ANGELES, CA 1989 - 2002

A global integrated oil, gas, energy and petrochemical company.

EXECUTIVE ASSISTANT – SENIOR VICE PRESIDENT, ENVIRONMENTAL HEALTH SAFETY

AND

Handled department’s domestic and international travel as well has expense report processing.

Coordinated in-house training programs i.e., emergency response teams, first aid, evacuation drills and CPR

training.

Assisted with employee injury reporting, ergonomics recommendations and maintained injury reporting database.

Negotiated fees with outside consultants and initiated letters of agreements for various department projects.

Maintained employee bulletin boards in compliance with California Occupational Safety and Health

Administration (Cal-OSHA) and labor regulations requirements.

Worked in conjunction with the IT department developing an internal website for EHS.

PROJECT MANAGEMENT COORDINATOR – CHIEF OFFICER

INFORMATION

Coordinated and supported the planning of office space for new occupancy, moves and changes ensuring it

included voice data and electrical readiness.

Planned employee events including soliciting vendors and selecting off-site locations, staying within budget.

Prepared and processed Pro-card and expense reports.

Assisted in the hiring process for contract employees by interviewing, orientating them with tools and resources to

ensure smooth transition into their new roles to perform their responsibilities.

EXECUTIVE FLIGHT MANAGEMENT ADMINISTRATOR - CORPORATE AVIATION DEPT.

Managed corporate executives’ business jet travel program, with a budget of $3.2 million.

Coordinated and scheduled business aviation travel for senior executives, operating company executives, guests

and dignitaries providing consistent optimal service.

Implemented and managed Access database, resulting in easy tracking of flight utilization cost.

Served as liaison between charter contract operations and Aviation Director.

Maintained/updated executive profiles, aviation manuals and charter contract insurance information.

EDUCATION

BS, Industrial Technology • California State University, Los Angeles

(School of Engineering and Technology)

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