Administrative Assistant Operations

ELIZABETH M. RILEY-POSEY

*** ******** ******, ********, ** 11203

646-***-**** *********.**********@*****.***

Summary: Proactive Executive Assistant who handles sensitive information with the utmost confidentiality and operates under

minimal supervision. A team player with strong written and verbal communication skills who is willing to work long hours to ensure

completion of tasks and one who interacts well with professionals of all levels.

Skills: Advanced computer skills include MS Word, Outlook, Excel, PowerPoint and internet savvy

Experience: BlackRock, New York, NY

5/07 – present Administrative Assistant for the New York Operations Department

Provide overall administrative support to 3 Managing Directors, 3 Directors and their staff (total 29 people)

Manage busy calendars for 6 high-level executives

Assist the Global Relationship Management group as the point of contact for setting up

quarterly evaluation conferences with 6 custodians

Coordinate with team leaders of BlackRock to ensure successful meeting planning with

custodians

Generate daily emails reporting fails and open items from Lehman Brothers and Morgan Stanley to the trade

operations and custody operations teams

Track employees’ and interns’ attendance and paid time off

Log exceptions/issues and generate daily emails to global operations departments

Generate and maintain Team Status Reports on a monthly basis and distribute to operations managers

Prepare and distribute various financial documents and presentations

Document Travel and Entertainment expenses in Concur

Screen telephone calls, schedule and set up conferences, greet visitors and set up meals to

accommodate our clients

Responsible for setting up new hires with PC, software, business cards, etc.

Provide support to visiting professionals from our other offices

Order supplies through our online Corporate Express system

Serve as a liaison between the New York Operations Department, Facilities and other outside departments

Assist with ad hoc projects and wherever needed

Noteworthy Accomplishments:

Implemented the set-up of a videoconferencing room for the Operations Department,

saving the department thousands of dollars on travel expenses

Implemented the NYC Operations Monthly Get-Together to facilitate better

relationships between the employees and their managers

Discontinued the use of a number of fax machines to save the company money on

paper products

Realigned the floor plan so each group within the Operations Department can work more efficiently

5/06 – 2/07 Akana Capital Management, L.P., New York, NY

Administrative Assistant

Provide overall administrative support to a staff of 13 professionals

Assisted CFO, Director of Client Services and Investment Analysts

Answered and screened incoming calls

Maintained calendars of analysts

Scheduled travel for analysts

Coordinated conferences and booked conference rooms in MS Outlook

Maintained Employee Time Tracker database

Maintained Broker database

Loaded US/Asia market performance from Reuters Station into Excel

Loaded company’s Volatility, VaR and Market Value from performance reports into

Excel

Completed exposure analyses from company performance reports

Logged Daily Executions and Performance

Calculated percentage futures in company portfolio

Completed Top 15 Securities analyses from information given in Bloomberg

Completed Top 15 Securities longs, shorts and strategies

Conducted “13F” analyses of competitors from information given in Bloomberg and

created report for analysts

Noteworthy Accomplishments:

Created Employee Time Tracker database to record vacation and sick days taken and

remaining

Created system for booking meetings and conference rooms

Created database to log Broker resources consumption

04/04 to 10/05 Cerberus Capital Management, L.P., New York, NY

Executive Operations Asst. & HR Assistant (third position)

Provide overall administrative support to a staff of over 100 professionals

Answered and screened incoming calls for President of Operations and other senior level

consultants

Coordinated conferences and booked conference rooms in MS Outlook

Typed letters/correspondence for consultants

Maintained calendar of President and other executives

Scheduled travel for consultants

Prepared T&E reports for consultants

Setup conference calls with domestic and international parties

Provided support to the newly appointed Operations HR consultants

Scheduled interviews for new hire candidates

Assisted in the identification of appropriate interviewers based on interviewees’ intended

role and past experience

Collected and analyzed post evaluation reports with HR consultants

Maintained recruitment database

Coordinated with building security in taking ID pictures for new hires

Assisted with special projects as assigned

Noteworthy Accomplishments:

Created New Hire packet containing Employee Data Form, Operations Request Form (for corporate AMEX,

building ID, cafeteria card, conference calling card, laptop, blackberry, and accessories), Sample Expense Report,

Business Card Template form, Travel Profile (sent from travel agency), Memo with Travel and Expense Policies

(from CFO and COO), Monthly Time Sheet, Internal Directory, materials on history of Cerberus and overview of

investment portfolio.

Administrative Operations Assistant (second position)

Answered and screened incoming calls for President of Operations and other senior

level consultants

Set up internal and external meetings and booked conference rooms in MS Outlook

Maintained calendar of President and other executives

Typed letters/correspondence for senior level executives

Prepared T&E reports for consultants

Handled last-minute special projects as assigned

Noteworthy Accomplishments:

Created portfolio company database for Operations team reference

Executive Receptionist (first position)

Answered and screened all incoming calls and handled information with the highest

confidentiality

Made travel and lunch arrangements for the executives and their guests

Responsible for the ordering of office supplies

Greeted and escorted guests to meeting rooms

Set up internal and external meetings and booked conference rooms in MS Outlook

Typed letters/correspondence, filed, faxed for senior level executives

Served as back-up for assistants

Point of contact for building maintenance, cleaning company, and supply vendors

Handled last-minute special projects as assigned

Education: Hofstra University, Hempstead, New York

1996-2001 Anticipated degree: B.B.A.

Major: Finance

References furnished upon request

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