Sales Administrative Assistant

Camille Catolico

***** ***** **** ****, **********, MD 20874

Home: 301-***-**** Cell: 240-***-**** Email: abnt3l@r.postjobfree.com

PROFILE:

• A team player, who enjoys a challenging, dynamic environment, coupled with the ability to handle stress

• Excellent judgment and decision-making skills.

• Superb organization and time management skills with the ability to effectively manage projects to completion and

perform multiple projects and tasks simultaneously

• Strong interpersonal skills; ability to effectively interact with all levels of staff and external contacts

• Excellent written and verbal communication skills.

• Knowledge in trade shows/meeting/conference planning and overall office management, including Human Resources

• Skilled in typing (65 wpm), Word Processing, data entry and customer relations. Proficient in Microsoft Word, Excel,

PowerPoint, Outlook and the Internet.

PROFESSIONAL EXPERIENCE:

Qiagen Corp. (Germantown, MD)

Executive Administrator - July 2007 to Present (Digene Corp was acquired by Qiagen Corp in July 2007)

• Provide support to the VP of Sales: Manage day-to-day activity which includes his schedule/calendar, contact

database, managing extremely heavy meeting & travel schedule, and perform other duties to relieve the VP of as

much office routine and administrative details as possible.

• Serve as a liaison to the VP’s direct staff, other departments and external contacts

• Identify inefficiencies in day-to-day operations and make recommendations for process improvements

• Triage e-mail messages and respond accordingly; screen incoming calls and mail for processing/response

• Maintain tickler/tasks files of project deadlines for the VP; send reminders, follow-up on items and report status

• Independently establish, organize and maintains files (both paper and e-file) of VP’s correspondence and initiate

follow up as needed

• Create expense report and screen/approve expense reports for the VP’s direct staff

• Coordinate all facets of off-site meetings including annual sales meeting for 400 attendees

• Assists the Director of Development & Training: coordinate logistics and travel for monthly new hire sales

training/misc. cross trainings; work w/ recruiters on potential candidates with reference to online assessment test

Digene Corp. (Gaithersburg, MD)

Executive Administrator – April 2005 to July 2007 (Digene Corp was acquired by Qiagen Corp in July 2007)

• Provided high level support to the President/CFO: Plan and schedule the President’s activities by maintaining the

calendar; coordinating internal/external meetings; heavy domestic/international travel, managed contacts

• Screened e-mail messages and incoming calls/mail for important requests, documents and responded accordingly

• Initiated appropriate research/action as the result of staff or customer issues brought directly to the President’s

attention

• Maintained strict confidentiality of the President’s callers, visitors, e-mail, files, and misc. mtgs.

• Composed/prepared a wide variety of documents including spreadsheets, reports, presentations, and correspondence;

review all documents that required the President’s signature

• Coordinated logistics and information for Board of Directors meeting; assisted in the preparation and distribution of

Board materials, and assisted with due diligence as appropriate

• Represented the executive office on company wide committees, such as the Safety Committee and the Holiday/Events

Committee; participated in various brainstorming sessions for various events/projects

• Work closely with Investor Relations to prepare materials for the President/CFO’s quarterly earnings call

• Participate in Investor Conferences as needed, and assist in the coordination of logistics for Investor conferences,

shareholders meetings (both domestic & international)

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Optimus Corp. (Silver Spring, MD)

Executive Assistant - March 2003 to March 2005

• Provide support to the President/CEO: maintain files and manage his schedule/calendar relative to professional and

social contacts. Duties include, but not limited to scheduling meetings (in-house & off site), handle travel

arrangements, meeting minutes, handle expense reports and time sheet via online tool, process all incoming mail

addressed to the President and various projects/tasks as assigned

• Manage the day-to-day administrative needs of the CFO/Executive VP

• Assist in preparation of presentations/communication materials, support Board meetings, dissemination of

sensitive/confidential data to executive and/or senior staff, and follow up for completion, as well as maintaining

strong relationships with senior staff

• Handle external inquiries and determining the appropriate internal dept/person to handle such inquiries

• Office management duties

• Coordinate corporate meetings and organize company events to completion(quarterly employee meetings, Board of

Advisors and Board of Directors mtgs., Executive outings/retreats/mtgs., annual picnic and holiday event, etc.) to

include site and food selection; vendor arrangements and various logistics

• Responsible for all logistics of various tradeshows/conferences (booth prep/set up, marketing materials, travel

arrangements, on-site conference support), conference budget; attend sales conferences

Ericsson (Rockville, MD)

Executive Assistant - November 2000 to February 2003

• Reported to the Vice President of R&D, handled various projects as assigned; proactively manage schedules, keeping

on top of tasks and maintaining a smooth operation while VP is out or traveling.

• Maintain files, screen phone calls, maintain electronic calendar, schedule appointments, process & track expenses via

online tool., arranged all travel (domestic and international)

• Handle confidential and highly sensitive information, as well as non-routine information with strong professional

discretion and judgment; act as a liaison between the department and various levels of company staff members to

address their needs/questions; maintain various spreadsheets for the engineering dept. (vacation/time-off, incentive

payments, etc.)

• Provide guidance and direction, as needed, to other administrative staff.

• Coordinate in-house and offsite meetings and conferences.

• Other responsibilities include: Handle in-house accounts payable; assist the Director of HR as needed (time-entry,

benefits, new hire/terminations, etc.)

Compuware (Tysons Corner, VA)

Executive Administrative Assistant - May 1998 to October 2000

• Supported the Regional Manager of sales by maintaining his calendar, making travel arrangements, created

correspondence, reports, and memos as necessary, also handled time sheets and expense reports

• Maintained monthly pricing updates, assisted with commission issues, prepared contracts (sales exception forms,

product schedules, and license agreements), and maintained various files (confidential and non-confidential)

• Generated and updated sales reports for the dept. and corporate (ex: transactions for the quarter and fiscal year,

performance by sales reps., monthly/quarterly forecast, pipeline reports, won/loss reports, end-of the month & quarter

product shipments

• Maintained a database of new client information and site changes on the Saratoga database support.

• Coordinated conference/seminars- Handled event application forms and corporate forms. Selected facility and

handled various logistics, necessary purchase requisitions, seminar registration database, and interfaced with corporate

Events/Marketing Group

• Handled new employee set-up: Assisted with the various forms and conducted orientation within our sales department

(benefits overview, sales process, contacts, etc.).

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Access Medical Equipment Group, Inc. (New York)

Executive Assistant - November 1994 to April 1998

• Performed all administrative duties for the President and CFO, created/typed correspondences and reports, generated

spreadsheets, and other documents.

• Responsible for processing letters of credit and interaction with bank to expedite funding.

• Processed credit applications and performed credit checks and references for vendors.

• Managed company credit cards, including verification and reconciliation of bills with expense reports.

• Responsible for supervising administrative employees and oversee the entire secretarial area.

• Responsible for all logistical aspects of trade shows, as well as accommodations, travel arrangements, and

registration.

• Coordinated all HR related functions for a sales organization of 40 employees, including but not limited to

recruitment, benefits, preliminary interviews and facilitated necessary testing and verified employee references.

Deka, Inc. (New York)

Executive Administrative Assistant - July 1990 to September 1994

• Assisted the President of the company in all administrative duties/various projects and contracts; dictation and steno;

created/typed correspondence, reports, proposals, memos, as well as generating daily sales analysis reports

• Responsible for business travel arrangement, trade show bookings, as well a scheduling appointments

• Responsible for numerous office management tasks: administered employee benefits; handled petty cash; prepared

and processed bank deposits; generated daily cash flow reports, and procurement of office supplies

• Responsible for inside sales, including inquiries and follow-ups, and coordinated dealer programs/monthly sales

incentives

EDUCATION:

State University of New York at Farmingdale, NY --- Degree in Office Management

Human Resource Mgmt. - Certificate

Project Management Basics - Certificate

MD Notary Public

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