Project Administrative Assistant

Lili Smith

**** ****** **** ** **********, AL ***03

Cell 607-***-**** Home 256-***-****

***************@*****.***

EDUCATION

Associates Degree, Business Administration (with Honors), Utica School of Commerce, Oneonta, NY, 6/02, currently

enrolled at Capella University in pursuit of a Bachelor’s Degree in Project Management (4.0 GPA)

EXPERIENCE

More than 30 years experience with ADMINISTRATION duties:

Highly skilled at operating a PC with extensive use of Microsoft Word, Excel, Outlook, PowerPoint, Access, Project,

Publisher, CardScan, Ingenuix, BPCS, QuickBooks 99, Datatel, Lotus Notes, Schedule Plus, PeopleSoft, Print Shop

Deluxe, Lotus 1-2-3, AS/400, copier and fax machines, and dictation equipment. Experienced administrative duties

include typing 83 wpm, accounts payable/receivable, budgets, capital projects, administering aptitude tests, handling

classified materials, filing, posting regulations, typing data, memos, monthly, quarterly and yearly reports, charts, expense

reports, mail merge, webpage development, wide-ranging Internet experience, arrange all aspects of domestic and

international travel, multi-line switchboard, 10 key by touch.

WORK EXPERIENCE

7/04 – 6/09 Covidien (formerly Tyco Healthcare Mallinckrodt), Hobart, NY

Project Coordinator-Provided project support to the Project Managers, including coordinating team and sub-team

meetings, authoring meeting minutes and preparing progress updates and reports; proactively participated/contributed to

project meetings; constructed, updated and maintained project plans, timelines, resources, forecasts, project contracts and

schedules; assisted Project Managers in tracking/monitoring project progress and assured that project milestones/timelines

were communicated effectively; maintained financial information for multiple projects; worked with teams to

construct/maintain contingency plans to address potential changes in project scope, timeline or budget projection;

provided support for project clinical trials and regulatory submissions; responsible for gathering/storing of department

documentation; provided support and represented project during audits (FDA, International regulatory, Corporate, outside

contractor, etc); authored changes to product development and project management procedures based on knowledge

gained during projects; assisted with the tracking of project requirements (Laboratory, Legal, Regulatory, etc); assisted in

the preparation of reports and presentations to Management/Corporate.

Administrative Assistant, Outsourcing-Created/edited/collated client/management PowerPoint presentations;

maintained customer database for all confidentiality agreements, contracts and proposals; assisted in contacting potential

new customers, as well as maintain database of those contacts; scheduled/organized client/internal meetings which

included site visits by direct contact; prepared letters, memos, red-lined contracts, etc; assisted with proposal

preparation/mailing/tracking; maintained department files and ordered office supplies on-line; supported department’s

expense management/tracking system; distributed/coordinated client correspondence with mail merge; assisted with

management of promotional events/items through tradeshows; created/maintained multiple calendars/schedules;

scheduled domestic/international travel and meetings for department/plant; handled/maintained confidential/sensitive

company/personnel information; arranged customer visits/audits; offered expertise on MS Office to department and other

administrative assistants, monitored department compliance for ComplianceWire; fielded questions/requests from our

corporate website; responsible for corporate credit card statements for department; communicated with corporate

personnel; conducted general office activities including copying, faxing, scanning, etc; voluntary Quality Committee

member and secretary.

Admin Coordinator II-Created/maintained multiple data collection/reporting databases of production activities and

employee training; Supported/trained administrative staff in the use of such; generated reports from various sources to

assist Production Managers/Superintendents in identifying trends which included graphs, charts, etc; populated various

reports with updated information; served as Production Manager’s delegate to follow-up on status of outstanding

issues/projects; scheduled/coordinated meetings, prepared agendas and supplemental materials; performed/assisted with

investigations as needed; voluntary Quality Committee member/secretary.

Tableting Operator I-Processed active compound materials into final tablet form performing quality control checks to

maintain consistency of product according to manufacturing specifications; voluntary Quality Committee member.

Lili Smith

1002 Parcus Road SE Huntsville, AL 35803

Cell 607-***-****

***************@*****.***

9/01 - 5/04 Hartwick College, Oneonta, NY 13820

Student Success Coordinator-Processed high school applicants for college courses; coordinated with vendors,

consultants, students, faculty, and local high school guidance counselors; typed letters, memos, and faxes; maintained

multiple on-line calendars and email accounts; web page development using Ingenuix, processed academic early warnings

with mail merge, distributed mail, conducted on-line surveys, Host for Freshman on-line chatrooms on college website,

scheduled meetings for numerous committees; developed/maintained database for student withdrawals; processed

retention data for campus-wide publication, performed exit interviews with students, offered expertise to faculty/staff on

Microsoft Office Suite; voluntary member of the President's Alcohol and Drug Task Force and Judicial Hearing Officer.

Faculty Secretary-Provided general secretarial support between Arnold Hall's 26 professors and Academic Affairs; typed

letters, memos, and faxes, ordered desk copies of textbooks, archived files, entered data into Datatel system (AS/400);

searched Internet/Intranet, inventoried/ordered office supplies on-line, coordinated with other faculty secretaries; offered

expertise to faculty on MS Office Suite; use of copier/fax machines; supervised two work study students.

9/99 - 8/01 Mead Consumer & Office Products, Sidney, NY 13838

MIS Administrative Assistant-Maintained maintenance contracts/software licenses, budget/capital project spreadsheets,

scheduled meetings, department travel arrangements, registered domain website registrations, sustained Lotus Notes

scheduling and discussion databases, completed various tasks using AS/400, contacted vendors/suppliers, operated multi-

line switchboard, and personal assistant to Director, MIS Department.

4/90 - 9/99 Corning, Incorporated, Oneonta, NY 13820

Production Clerk-Supported plant by acting as primary interface with Enterprise Deployment Project,

updated/maintained production measurements of manufacturing efficiency, collated and organized operational

information systems to facilitate closure of production issues, involvement in NovaManage document retrieval system,

supported Document Control Department to maintain plant ISO 9002 registration.

Product Center Operator-Assembled/packaged disposable plastic medical lab ware in 5 product families, Quality

Control Inspector, trained others as inspectors and fork truck operation; worked graveyard shift.

2/88 - 5/90 Kelly Temporary Services, Oneonta, NY 13820

Data Entry Clerk/Receptionist-Answered phones, data entry for archival purposes, scheduled meetings, and other duties

as assigned; revamped catalogs, typed letters, memos, travel orders, narrative, tabular material, and technical papers;

arranged travel requests; prepared charts, graphs, tables, and other materials; conducted software training classes for

employees.

1/79 - 1/88 US Air Force

Test Administrator, Des Moines Military Entrance Processing Station (MEPS), Des Moines, IA

Administered controlled aptitude battery tests, typed personal data and test scores of military applicants. Supervised one

military person.

Non Commissioned Officer-In-Charge (NCOIC), Supply Administration Section, 2nd Supply Squadron,

Barksdale Air Force Base, LA

Responsible for classified documents, conducted inspections, maintained functional publication libraries/documentation

accounts. Supervised nine military personnel. Rank: E-5, Staff Sergeant

SPECIAL ACCOMPLISHMENTS

Certified Six Sigma Blue Belt, Honorable Discharge, Air Force Achievement Medal, Certificates of Achievement and

Excellence Awards from Inspector General (IG) inspections, Good Conduct Medal with Oak Leaf Cluster, member of

Color Guard, Utica School of Commerce Dean's List, Who's Who in Junior Colleges, 2002

INTERESTS

Professional football, paintball, Katherine Hepburn movies and various indoor/outdoor sports

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