Administrative Assistant Sales

Margaret M. Melvin

**** *********** **

Coatesville PA 19320

(H): 610-***-****

(M): 484-***-****

(W): 484-***-****

E-mail: abnng7@r.postjobfree.com

OBJECTIVE

To obtain a full time position in the field of Accounting/Administration, using my skills, and extensive

experience to assist a company to reach their long-term strategic goals.

AREAS OF INTEREST

Computer conversions, learning new software, training and diversity, team building, accounts receivable,

HR training and management, consulting

EDUCATION

Sept 1982 – May 1984

BA Degree in Accounting, Finance and Business Management

Seton Hill University, Greensburg, PA

Sept 1978 – May 1980

AA Degree in Business Mgmt

Northern VA Community College Alexandria, VA

Sept 2000 – May 2002

AA Medical Billing and Coding

DCCC, Media, PA

EXPERIENCE

May 2009 – August 2009 Henkels and McCoy, Inc. – Plymouth Meeting, PA

Job Roles: Fiscal Account Representative for NY and NJ

Fiscal Account Representative for several large projects in the training division for NJ and NY.

PENTA and WIP are used for tracking the training projects, which includes over 450 students.

Invoicing, budgeting, auditing and payroll functions.

February 2009 – May 2009 SunGard Higher Education Inc. – Malvern, PA

Job Roles: Administrative Assistant/Collections Analyst

Progressively using SAP, FMS, Get Paid and other computer systems to help with collections in the US and

overseas divisions. Major function at this time is reconciliation of all accounts for all 4 regions in the SAP

system with the assistance of four collection agents. Consulting thru Accounting Principals.

Sept 2008 – January 2009 Unisource Worldwide, Inc. – Exton, PA

Job Roles: Sales Administrator/Senior Administrative Assistant, Accounting Principals

Sales Administrator to the national sales force for national accounts, working with national sales managers,

segment managers and staff. (150 accounts over 1.5 Million in Sales per year), mapping, sales reporting,

financial reporting, RFQ’s, meeting and travel coordinating.

Jan 2008 – Sept 2008 Siemens – Malvern, PA

Job Roles: Cash Application Accountant/Business Partner

International Division – Responsible for Accounts Receivable, Customer Reconciliation for incoming monthly

Statements utilizing SAP software. General accounting and research auditing, journal entries. Month end closing

and lockbox reconciliation’s. Additional duties included Administrative Assistant to the Manager of

International Finance and training new office staff in SAP and Accounting procedures.

Nov 2007 – Jan 2008 Officeteam – King of Prussia, PA

Job Roles: GMH Communities, Newtown Square, PA

Administrative Assistant to the Renovations Department, 1099's and Financial Reporting for Military and

College Divisions, Bank Reconciliation’s, Billing and Reconciliation’s

Accounts Payable Specialist using MRI and Yardi, financial statements

Nov 2006 – Nov 2007 Williams & Stazzone Insurance Agency, Inc - Exton, PA

Job Roles: Sales Assistant/Consultant (Contract Position)

Created new and renewal paperwork to set insurance to be bound

Invoicing and Customer Services

AMS computer system implemented and personnel trained, completed on time

May 2005 – Oct 2006 Henkels & McCoy, Inc. - Blue Bell, PA

Job Roles: Administrative Assistant to Business Manager/Management Division

Responsible for Contracts Review and update of certificates of insurances

Contract Management/Customer Service for PECO GAMS (Gas Along the Main)

Answered call center, ordered supplies, completed new gas lines for two regions (Delaware and Chester

Counties) on time and within budget, Safety Secretary for the P5 Region, Underground/Aerial Wiring Group

Responsible for auditing for year-end close for all divisions of the East Region

Assisted in recruiting and hiring process for all new personnel in the division

Responsible for AP vouchering and liaison between vendors

Large invoicing project was completed for Katrina Storm, employee expenses/ reimbursements for all divisions

(total of 280 personnel in New Orleans, LA)

COMPUTER SKILLS

Timberline, Solomon, Excel, QuickBooks, F9, Macola, Microsoft Word, SAP, Power Point, GELCO, PENTA,

Work in Process, Medical Billing and Coding, AMS, FMS, Get Paid

Previous Work Experience:

Money Market and Banking Specialist - Federal Reserve Board, Washington, DC

Accounting, Legal Secretary – Debevoise and Liberman, Washington, DC

Accounting, Files Systems Manager – Morgan, Lewis and Bockius, Washington, DC

Computerpeople – Pittsburgh, PA – Accountant/Administrative Assistant

Oaklands Corporate Center – Assistant Controller and Auditor

ICI Americas – Customer Services for Polymers, Accounting and Purchasing

National Foam – Exton, PA – Accounting, Logistics and Purchasing

CFM Technologies – Cost Accountant – Cash Application Accountant

Falls Church Medical Center, Falls Church, VA – Cashier, Medical File Clerk

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