Sales Manager

STEPHEN P. McGARRITY

**** *********** *****

Ashtabula, OH 44004

Tel: 440-***-****

E-mail: *******@*****.***

SUMMARY OF QUALIFICATIONS:

MBA plus extensive combined experience (18 years) managing general and cost accounting activities.

Strong mainframe computer system experience with ERP and MRP software (BPCS, MAPICS, ShopPro).

Proven software experience at a proficient level with Excel, Lotus Notes, Outlook, and Word.

Comprehensive experience with monthly close process, financial analysis, forecasts, and budgets.

Hands-on, action oriented, problem solver who takes on highly visible accounting issues with positive results.

PROFESSIONAL EXPERIENCE

Cost Accounting Duties:

Gathered cost detail and prepared weekly/monthly material variance reports for all raw material inventories

and outside operations.

Performed monthly analysis and reports of manufacturing costs; reported results to senior management team

(i.e., usage variance from standard costs, material cost trend, purchase price variance, total labor and burden

absorbed, variable burden expense, labor hours by process, labor and fringe costs per hour, fixed/ period

department cost analysis).

Collected and analyzed labor cost variances from closed manufacturing orders (job costing).

Prepared reports summarizing monthly production and perpetual inventory (i.e., production recap by product,

perpetual inventory by warehouse, inventory turns, production sales by item class).

Reconciled all inventory G/L accounts to computer generated reports and investigated discrepancies.

Researched, reported and significantly reduced unexplainable alloy variances between perpetual alloy

inventory and physical count by 25% for turbine blade manufacturer.

Established standard costs for newly created part numbers and coordinated efforts to revise and rollover all

standard costs at year-end.

Prepared and implemented new procedures to process sales quotations; prepared quotations of new and

existing part numbers; updated Prologic computer software with revised unit sell prices and unit costs.

Recalculated and entered routing and bill-of-material data into new computer system.

Compiled and compared cost data from both current and new computer systems and reported findings.

Assisted consulting firm with their programming efforts to design a new job cost accounting system.

General Accounting and Forecasting Duties:

Oversaw cash management operations including analysis of actual daily, weekly and monthly cash inflows

and outflows, as well as reviewed and approved vendor invoices prior to disbursement.

Created and maintained weekly, monthly and quarterly cash flow forecasts.

Provided financial analysis and reports to support forecasted production and sales plan, and for preparation of

annual budgets.

Reviewed details of all new capital expenditure requests; provided feedback and suggested changes to

engineering department for finalization of request to corporate.

Planned, oversaw, and reconciled all annual physical inventory reports.

Coordinated efforts to conduct physical inventory of fixed assets, photograph all machinery and equipment,

and affix labels for identification purposes; compared results to current depreciations schedules, and initiated

correcting journal entries to adjust to actual.

Arranged shipments by vessel and oversaw preparation of shipping documents for all international shipments,

including those customer orders that were being paid by terms of a ‘letter of credit’ document.

Reviewed terms of customers’ contracts and coordinated commercial invoicing of ‘per diem’ charges and

related travel expenses by field service consultants and engineers for all international customers.

Maintained financial records of capital purchases and dispositions on FA-1000 fixed asset software.

Prepared quarterly sales tax filings and determination of taxable services.

Stephen P. McGarrity Page 2 of 2

Controllership/ Managerial Duties:

Generated, analyzed and interpreted financial data.

Prepared month-end, quarterly and year-end financial statements and reports, including special reports

deemed necessary to support ongoing business operations.

Performed month-end closing functions, including but not limited to, preparation and posting of journal entries,

supporting schedules, G/L account reconciliations, and other assigned month-end duties.

Analyzed and provided explanations concerning comparative financial statements annual results.

Oversaw daily accounting and I/S department activities for a staff of 6 or less employees (accounts payable,

accounts receivable, collection specialist, order entry, payroll, staff accountant, cost accountant).

Implemented and monitored ongoing effectiveness of internal controls to prevent fraud.

Provided training to new hires in the areas of accounts payable coding and input, collection efforts and

documentation, payroll processing, preparing and posting journal entries, gross margin analysis, mainframe

computer maintenance, report generation.

Managed and coordinated completion of activities, reports and supporting schedules associated with year-end

audits. Communicated with outside C.P.A. firm pertaining to normal business activities throughout the year

and at year-end.

Special Projects:

Initiated contact, established and improved relations with over 200 active vendors (90% of vendor base) that

resulted in upgrading payment terms for these vendors from COD or ‘Cash in Advance’ status to open

account status.

Oversaw efforts to process previous 5 months of unposted accounting transactions from the beginning of the

calendar year; accounts payable (vendor invoices, manual checks) and accounts receivable (customer billing,

cash deposits, wire transfers). Regenerated month-end close activities for same 5-month period, corrected

prior fiscal year-end financial statements, and revised fiscal year’s monthly financial statements due to

material errors discovered during internal audit.

Coordinated customer account analysis and collection efforts of past due accounts receivable subsidiaries for

3 divisions, all with extremely high balances exceeding 180 days or more.

Oversaw cost accounting efforts to replace 3 year old unit sell price and unit cost data for all manufactured

and purchased part numbers for headlight manufacturer with updated unit sell price and unit cost data.

Created and implemented new procedures to improve accuracy of preparing customer quotations, as well as,

changed method used to compute employee sales commissions earned (from flat percentage of gross sales

to establishing a required minimum gross margin percentage to qualify for commissions earned).

Administered efforts to research and correct all 30+ ‘accounting schedules’ that contained erroneous postings

dating back 4 years for an automobile dealership. Created new accounting schedules on ADP 8800

mainframe computer to better track general ledger accounts and to better serve accounting staff.

Participated in committee directly responsible for conducting audits on all documented procedures for every

department that resulted in ISO-9002 certification.

WORK EXPERIENCE:

Cost Accounting Manager ESAB Cutting & Welding Ashtabula, OH 2007 – 2009 *

Controller Novis Marine Fairport Harbor, OH 2006 – 2007 *

Corporate Accounting Manager ATC Lighting & Plastics Geneva, OH 2005 – 2006 *

Senior Accountant Various Temp Agencies Northeast, OH 2002 – 2005

Senior Accountant (Cost) PCC Airfoils Mentor, OH 2001 – 2002 *

Assistant Controller Coe Manufacturing Painesville, OH 1998 – 2001 *

Controller Bob Johnson Chevrolet Rochester, NY 1996 – 1997 *

Accounting Manager Eldre Corporation Rochester, NY 1987 – 1996

* Reason for changes in employment due to reduction in workforce and position was eliminated.

EDUCATION:

MBA, Public Accounting, Rochester Institute of Technology

BBA, Finance, St. Bonaventure University

AAS, Accounting, Canton Agricultural and Technology College

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