MARY V. PALERMO

**** ******* *****, ******* *****, FL 33472

561-***-**** home / 561-***-**** cell

abnmtg@r.postjobfree.com

Qualifications Summary:

Organized, detail-oriented Administrative Assistant knowledgeable of all office functions; 10 years experience in program

management for continuing medical education where high-level skills can be applied to any office environment

Excel at multi-tasking with minimal supervision

Effective use of written and oral communication skills used to correspond on a professional level

Cultivated page layout and graphic design talent which saved company money

A “closer” - quick learner who identifies problems and seeks out resources to get projects completed

Professional team player with superb interpersonal skills

Cheerful, friendly, enthusiastic individual always willing to go the extra mile to achieve company goals

Technical Skills: Microsoft Word, Excel, PowerPoint, Outlook, Publisher, ACT, Acrobat Reader, Turning Point and

Winquiry audience response polling software, Internet proficient, Typing 90 wpm, Shorthand 80 wpm

EXPERIENCE

OMEW (Outcomes Management Educational Workshops, Inc.), W. Palm Beach, FL 1999 – July, 2009

Workshop Coordinator / Administrative Assistant

Assisted with placement of 40+ educational program lectures at high profile national and state medical conferences.

Worked closely with conference executive directors to coordinate event scheduling, audio visual and catering setup, travel

arrangements for guest speakers.

Composed and designed marketing materials for promotion of educational programs, including brochures, flyers and postcards

resulting in significant savings by performing work in-house.

Applied graphic design skills to create visually appealing PowerPoint slide shows used for educational lectures.

Drafted and designed syllabus given to participants at educational activity.

Adeptness at learning new software created additional responsibility of programming audience response system used to enhance

interactive learning.

General administrative duties included booking travel, monitoring speaker expense reports for accuracy and supporting

documentation, calendar management, answering phones, purchasing office supplies using on-line system.

Newsday, Inc., Melville, NY

Executive Secretary, Finance Department 1985 – 1997

Provided executive level administrative support to Director of Finance with a demonstrated ability to improvise and meet demanding

deadlines.

Created presentation quality reports for executive financial planning meetings.

Introduced and designed a Finance department newsletter.

Performed all domestic and international wire transfers for newspaper.

Served as payroll coordinator for 90 people.

Assisted with preparation of yearly department budget.

Scheduled meetings, coordinated travel arrangements, prepared itineraries, completed expense reports.

General Instrument Corporation, Hicksville, NY 1982 – 1985

Administrative Secretary, Image Systems Business Unit

Provided administrative support to General Manager and 17 person unit.

Maintained budget and rolling spending forecasts.

Assisted in creating and editing business plans.

Formatted and edited documentation for final product user manuals.

Monitored inventory of equipment and parts.

Tracked employee salary reviews and pay increases.

Mary V. Palermo Page 2

Black Hills State University, Spearfish, SD

Secretary, Housing Office

Assigned dorm rooms to approximately 700 students housed in five residence halls.

Strong communication skills used to interact with all levels of administration, students and faculty.

Collected and processed room deposits.

Record keeper for refunds to students for dorm housing and income and expense accounts for residence halls.

Point of contact for gathering and updating off-campus rental listings.

Supervised work-study students.

John Potter, Attorney at Law, Rapid City, SD

Legal Secretary

From shorthand dictation, prepared error-free legal documents including wills, probates, contract for deeds, divorces, bankruptcies.

Heavy interaction with clients.

Typing – 90wpm; Shorthand – 80wpm

EDUCATION

Associate Degree, Legal Secretarial, National College, Rapid City, South Dakota

Computer software classes: Quark Express, Page Layout & Design, HTML

Nassau Community College, Garden City, New York, business management courses

Verdigre High School, Verdigre, Nebraska

REFERENCES

Available upon request

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