Manager Administrative Assistant

Marcia Rubio

Miami, FL *****

E-mail: abnmlb@r.postjobfree.com

Objectives

To obtain a challenging and rewarding position with an opportunity for growth in a

professional business environment. A position where experience and acquired skills in

network production management, property management and executive administration will be

utilized and challenged.

Education

Alpha Commercial College (May 1977)

Kingston, Jamaica

Certification

Stenographer/Typist Diploma

Experience

Exec. Assistant to CEO, Network Production & Property Management Assistant

(12/2001 – 12/2008)

Magnum Enterprises, Inc.

Executive Office

• Liaison between contractors for the CEO personal assets.

• Worked closely with CEO on many various charity contributions.

• Worked closely with CEO on many of his personal and confidential affairs.

• Process CEO personal expenses; managed itinerary and travel schedules.

• Process CEO personal mail and phone calls.

• Assist HR with collection and calculation of employee hours / time sheets.

• Managed receptionist and junior administrative assistant.

• Scheduled social events for the company. (Thanksgiving, Christmas parties etc.)

• Purchased all office and kitchen supplies.

Network Production

• Responsible for the scheduling of campaigns and selection of offers to be deployed.

• Maintained all affiliate network relationships.

• Negotiated increases on cpa.

• Uploaded HTML and text creatives into different mailing platforms.

• Responsible for updating DNE lists.

• Liaison between the deployment team and the network affiliates.

• Managed network affiliates questions and concerns.

• Have contacts with many of the large affiliate platforms.

• Trained staff on the use of Options Media platform, DirectTrack and other systems.

Property Management

• Liaison between Property Manager and contractors.

• Assisted property manager on tenant collections.

• Managed vendor questions and concerns.

• Showed apartments to prospective tenants.

Responsible for the signing of Lease agreements.

•

Issued three day notices, violations and eviction notifications.

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• Managed equipment / appliance purchases and deliveries.

• Responsible for work orders and schedule repairs to units.

Responsible for review and final walkthrough of units.

•

• Co-ordinate all office meetings and social events.

• Assisted office manager in multiple office responsibilities.

• Cross trained for all daily operational responsibilities.

Auditing Clerk/IT Support

(2/1985 – 5/2001)

Bentley’s Travel ware

Computer Systems/Software

Responsible for installing point of sale and other pertinent software on store computer

•

systems

• Responsible for polling store sales data via modem dial-up to mainframe.

• Troubleshooting hardware issues for store locations.

Ensure the PC hardware and software configurations are consistent for all store

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locations.

• Evaluate new software for ease of use and functional capabilities.

Order Entry

• Responsible for the creation and system entry of SKU numbers.

• Responsible for entering purchase orders into the system.

• Responsible for entering data for merchandise ticket printing.

• Responsible for balancing store locations figures and generating daily sales reports.

• Responsible for reconciliation between credit card authorization company and store

locations to verify accuracy in charges and payments

Executive Office

Responsible for scheduling appointments and screening calls for the CIO.

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• Maintain all departmental documentation and budgetary functions.

Manage fulfillment procedures of computer and computer related supplies Corporate

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wide.

Technical Skills

MS Office Suite, Word, Outlook, Excel etc (no Power Point)

Windows

Internet Explorer

DirectTrack

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