Administrative Assistant Executive
Resume:
Derek A. Jones
Seeking a position as:
Senior Level Executive Assistant
Office and Facilities Management/Basic Accounts Payable and Account Receivable/
Administrative Assistant/Project Assistant
Hardworking, driven administrative professional with over ten years of professional experience is seeking highly challenging and rewarding
position as an executive level assistant. Background in general and executive level administrative work with a strong emphasis on office
logistics and office management. Possesses innate ability to provide exceptional administrative support and a willingness to work with the
team to insure company success. Outstanding written and verbal communication skills; resulting in management and colleague confidence.
CORE PROFESSIONAL STRENGTHS
Excellent computer and software skills. Trained in Microsoft 2007 with a strong emphasis on Microsoft Word, PowerPoint and Outlook. Expert
knowledge in Adobe Acrobat 8; Deltek 6.0; ScanSoft Professional 15 and Network Scangear software. Strong document formatting,
proofreading and editing. Proven track record in multitasking and filling in personnel gaps within the administrative team.
EMPLOYMENT HISTORY AND HIGHLIGHTS
Project Controller/Executive Assistant (contractor)
KlingStubbins
Washington, DC
May 2009 – September 2009
Performs highly complex project budget planning for architecture, engineering and design firm.
Responsible for input of manpower hour projections for management staff and making on the spot changes during
staffing meetings.
Opens new projects and calculate the initial budget and expenses for multidisciplinary and single disciplinary projects
Performs time and labor hour transfers to balance budgets for existing projects in jeopardy of going over budget.
Tracking and notifying project managers of projects in jeopardy of such overages.
Provides timely and needed administrative support to discipline chiefs and project managers including input of data in,
creating and maintaining databases for materials and client information and writing and editing proposals for new and
existing clients and other complex and simple tasks.
Contract position that has been extended due to management’s satisfaction with job performance.
Administrative Assistant III
Exponent, Inc.
Washington DC
October 2006 – May 2009
July 2001 – April 2005
Provided general and executive level administrative support with the creation and implementation of office
administrative policies and procedures. Reported to the office director, practice director and senior consulting staff of
and served as “second in command” in the office director’s absence.
Was the liaison between the corporate facilities team and the building management to disseminate information about
repairs, closings, emergency alerts and any other matters that could affect work of office staff.
Planned and executed the relocation of two office suites to one larger suite that housed over 30 employees. Purged and
consolidated furniture, supplies, equipment and libraries. Assigned offices and supervised the packing and unpacking
Scheduled, planned and supported all meetings and special office events (including marketing and client meetings and
office functions). Researched and compared prices for the most cost effective options. Fully responsible for reserving
conference rooms and providing meals for staff and clients. Tracked non billable and marketing related costs.
Arranged complex international and domestic travel arrangements and completed conference registrations and prepared
marketing materials for potential clients.
Office safety representative responsible for creating and informing staff of security procedures and evacuation plans
Office Quality Management System (QMS) representative. Assisted with enforcing and explaining Exponent QMS
procedures to staff, training and refreshing staff on QMS rules, audited files to ensure compliance with QMS, assisted
corporate staff with local preliminary audits and follow up correction of non compliance issues.
Provided basic IT support and troubleshooting and performed server backups.
Completed large, complex scientific and contractual documents for submissions to clients and government agencies.
1010 G. Street, NE Apt 102 Washington, D.C. 20002
**********@*****.***
Derek A. Jones
Executive Assistant/Program Specialist (contractor)
National Center for State Courts
Arlington, VA
November 2005 – October 2006
Provided high level administrative support to a fast paced, extremely busy non profit organization.
Planned and attended weekly staff meetings, conferences and special events.
Created and edited monthly and quarterly publications and maintained archives of previous issues.
Created and sent correspondence to members of state court systems and members of Congress
Revamped the content of the existing organization website into a more informative, user friendly format.
Prepared purchase orders and reimbursement forms for accounting department.
Occasionally provided front desk coverage and assisted the Office Manger with large mailings
Administrative Assistant
Friends & Company Staffing
Washington, DC
April 2005 October 2006
Duties Included
Provided general administrative support to various companies throughout the Washington, DC Metro area.
EDUCATIONIONAL BACKGROUND
Bowie State University
Bowie, Maryland
Communications Major
Completed 2 years of study
September 1996 – June 1998
Mergenthaler High School
Baltimore, Maryland
Business/Business Technology
August 1990 – June 1994
Graduated
PROFESSIONAL REFERENCES
All professional and personal references are available upon request
1010 G. Street, NE Apt 102 Washington, D.C. 20002
**********@*****.***
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