Administrative Assistant Accounts Payable
Resume:
IVANA C. GEARHEART
*** ******* ****** **. **********@*******.***
Lexington, SC 29072 704-***-****
Accounting Professional
Experience
TORAY ULTRASUEDE (AMERICA) - Fort Mill, SC
Senior Accountant
* Accrued and Prepaid expenses: Maintain accrued and prepaid expenses
spreadsheets and record journal entries.
* Month End Close: Review Financial Statements, provide analysis and
prepare supporting schedules. Prepare monthly reporting package.
* Fixed asset: Maintain fixed asset records including additions and
disposals.
* Commission: Perform commission calculation, prepare commission report
and record the journal entries.
* Cash Management: Prepared and authorized proper balance transfers to
our supplier in Japan and Italy.
* Accounts Payable: Full-cycle A/P, payment selection and check runs.
* Payroll: Balance and reconcile payroll entry.
* Account Reconciliations: Reconcile transactions in inter-company
accounts and seven bank accounts.
HSBC CONSUMER AND MORTGAGE LENDING - Fort Mill, SC 2003-2008
Accountant, 2004-2008
Responsible for GL account analyses, journal entries and preparation of
month-end reporting packages to senior management. Managed multiple bank
account reconciliations and inter-company reconciliations. Managed the
loan revision process.
* Account Reconciliations: Reconciled 30 accounts to ensure compliance
with company policy and clearing in a timely manner.
* Month End Close: Prepared journal entries and variance analyses for
month end close.
* Cash Management: Prepared and authorized proper balance transfers to
the investor accounts for payments received. Worked with the bank
account manager to resolve and clear any outstanding issues. Ensured
that accounts had sufficient funds for daily transfers. Responsible for
escheatment of the outstanding checks to ensure proper time compliance.
* Incentives Reporting: Assumed additional responsibilities during
downsizing of the business, coordinating with Account Executives, Human
Resources Representatives and Incentive Analyst for successful
compensation of the individuals in the sales force.
* SOX Compliance: Prepared detailed desktop procedures to adhere to SOX
requirements. Recorded, reviewed and approved PeopleSoft journal
entries to meet corporate and SOX requirements
* Advanced Excel Functions: Developed sophisticated Excel worksheets to
discover any discrepancies in the escrow balances. Utilized functions
such as vlookup, pivot tables, and if/and/or statements.
* PC Software Redesign: Selected to represent the accounting department
in a project focused on redesigning post closing software which
resulted in a more user friendly application.
* Process Improvement: Successfully managed the general entry automation
process by collaborating with business analysts and the MIS group
thereby reducing man power requirements by forty percent.
* Loan Revisions: Managed the loan revision process. Corresponded with 22
branches and title companies to research issues and resolve loan
changes to properly reflect balances. Collaborated with MIS on a loan
revision improvement process to better reflect balances of the loan
fees. This project reduced manpower needs by twenty percent and
eliminated the daily need to fax information from office to office.
IVANA C. GEARHEART Page two
Accounts Payable Assistant, 2003
* Responsible for the accurate processing of Accounts Payable invoices
to effect vendor payment within the agreed upon terms. Identifying
problems and trends in order to improve the timely payment of
invoices.
* Processed high volume of invoices and expense reports, including
coding, batching, and keying of all invoices and expense reports.
B&B CONTRACTING CO., INC. - Charlotte, NC 2001 - 2003
A commercial construction company based out of Charlotte, NC.
Accountant, 2001-2003
* Completed timely and accurate payments of the company creditors.
* Reconciled accounts and analyzed percentage-of-completion calculation
for the projects in progress.
* Coded and processed invoices in a timely manner
* Prepared account payable checks
* Prepare journal entries for all transaction during the month
Administrative Assistant, 2001
* Created and submitted office contracts, and coordinated office
correspondence
* Provided support to a team of project managers and the owner of the
company
* Interacted with a wide variety of internal and external contacts
including: employees, customers, suppliers
Education
Master of Business Administration, Accounting Emphasis, 2006
Winthrop University, Rock Hill, SC
Bachelor of Science, BA, 2001. Graduated Magna Cum Laude
Pfeiffer University, Charlotte, NC
Computer Skills include SAP, PeopleSoft, Lotus, Word Perfect, MS, Quicken,
Access, Excel, Power Point, Microsoft Word, Hyperion-Essbase and
Peachtree[pic]
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