Administrative Assistant Engineer

Annette Lundin

***** ****** ***** 661-***-****

Road

Acton, CA 93510

abnaha@r.postjobfree.com

Objective A challenging Administrative Assistant position where I can utilize my

knowledge and skills, and which will offer career growth and

advancement opportunity.

Experience 2007 - Present Nestlé Nutrition

2007 - Present PowerBar

Glendale, CA

Executive Administrative Assistant

Provide administrative support to the VP/GM, Director of Marketing,

Marketing Associates, Sports Marketing and Finance.

Manage and maintain calendars for VP and Director using Outlook.

Coordinate travel arrangements for PowerBar Team.

Schedule and organize complex activities such as off-site events,

meetings, conference calls, video conference and department activities.

Create meeting presentations using PowerPoint for PowerBar Team.

Provide support to outside agency’s to coordinate meetings, PO’s and

product samples.

Prepare and submit expense reports for the leadership team.

Utilize SAP which includes PO and PR creation, PO approval, Goods

Receipts, EBP online ordering and reporting.

Create, manage and maintain entire PFME budget in Globe.

Provide monthly budget and PFME reports using SAP.

Order and ship samples for events/donations.

Evaluate Team Elite sponsorship requests to determine event product

distribution.

1992 - 2007 Nestlé Waters North America

2006 – 2007 Nestlé Waters North America

Coppell, TX

Administrative Assistant

Provide administrative support to the NWNA Engineering Group.

Provide administrative support to Purchasing Team.

Create Purchase Orders for Engineering Team as needed.

Manage Purchase Orders for the Engineering Group and mail out

to vendors.

Order office supplies and any other materials using P Card.

Manage cell phone account for entire Engineering Group.

Reconcile and manage American Express accounts using AMEX

website for the Engineering Group.

Prepare and process all T&E reports and P Card reports for the

Engineering Group.

Run P&L Reports and Accounts Payable Reports in SAP for tracking

and managing purposes.

Monthly management and reconciliation of departmental cost center

and GL accounts.

Make travel arrangements using Cliqbook Program for Engineering

Group.

Schedule conference calls and conference rooms for departmental

meetings using Outlook Appointment Scheduler.

Event planning for annual Engineer meetings.

Coordinate and arrange breakfasts and lunches for Engineer and

Purchasing Team meetings.

Update Engineer roster and phone list.

Accounts Payable

Special projects as requested.

Assist with new hire set up.

Process new hire paperwork and enter into MSS.

Handle confidential and delicate information.

2005 - 2006 Ozarka Natural Spring Water Co.

Fort Worth, TX

Inventory Analyst

Inventory management for entire production facility.

Count and reconcile full good and raw materials.

Enter and post full good and raw material counts into SAP.

Run reports in SAP and send to management staff.

Enter and confirm production orders run from previous day into SAP.

Review variance on production orders, calculate and settle.

Create new full good in SAP and Management of Manufacturing

Operations application.

Manage MOMO application.

Update Bill of Materials in MOMO as needed.

Maintain all Bill of Materials in SAP and MOMO.

Create reports in MOMO and send to Management staff daily.

1998 - 2005 Arrowhead Mountain Spring Water Co.

Chatsworth, CA

Administrative / Accounting

Provide administrative support to the management team and route

operations.

General office procedures (answering phones, faxing, copy machine,

filing)

Process job applications and oversee testing.

Process paperwork for background checks and drug screening.

Assist with new hire paperwork.

Handle confidential and delicate information.

Monitor inventory and purchase office supplies, uniforms, pagers, cell

phones and business cards.

Training in office procedures.

Fabricate Route Operations and Financial Presentations.

Assist with forecasting budgets and tracking all expenses.

Prepare and create spreadsheets.

Special projects.

Accounts Payable.

Receive and verify all Payroll timecards.

Schedule meetings, make travel arrangements and coordinate activities.

Oversee administrative functions throughout the zone.

Bank Deposit

Variance Tracking

BOL entry into RMS and SAP.

Manage and update route safety files.

Accident and Industrial tracking for entire zone.

Maintain OSHA files for entire zone.

Kronos Timekeeper.

Provide relief in 2 other locations.

Service Coordinator function.

1994 - 1998 Calistoga Mountain Spring Water Co.

(Nestlé Waters North America)

Milpitas, CA

Administrative Assistant / Office Manager

Performed employment hiring and training in all office procedures.

Managed and supervised all clerical functions in 3 Northern California

locations.

Provide administrative support to the management team and route

operations.

Handled confidential and delicate information.

General office procedures.

Type and proofread memos.

Schedule meetings, make travel arrangements and coordinate activities.

Oversaw inventory and purchased office supplies, uniforms, pagers, cell

phones and business cards.

Assist with forecasting budgets and tracking expenses.

Accounts Payable.

Distribute inter-office and US mail daily.

Daily bank deposit.

1992 - 1994 Arrowhead Mountain Spring Water Co

Monterey Park

Accounts Receivable Clerk

Customer Service

Handled customer correspondence and disputes.

Adjusted customer accounts accordingly.

Post payments to customer accounts

Education 1989 - 1992 El Camino College Torrance, CA

A.S., Business Administration and Accounting.

Skills Proficient in MS Word, Excel and PowerPoint, Microsoft Office 95, 97

and 2000. 10-key by touch, Peoplesoft, Kronos Timekeeper, Route

Accounting Systems, Service Management System, Web-Ex, SAP,

Outlook, Cliqbook and the Internet.

References Upon Request

Contact this candidate