Human Resources Executive Assistant

**** ********** **

JESSICA PETERS Thousand Oaks, CA 90362

Home: 805-***-****

Mobile: 818-***-****

e-mail: abn36z@r.postjobfree.com

O VERVIEW

Results oriented professional with over 12 years of extensive, progressive administrative experience. Detail oriented, self starter,

with excellent planning, organization, and analytical skills. Accomplished team leader and player with demonstrated flexibility,

strong multi-tasking ability and proven success in a fast paced environment.

E XPERIENCE

September, 2004 – Present THQ Inc. Agoura Hills, CA

Executive Assistant to President and the Chief Strategy Officer (June 2012 to Present)

Provide executive level administrative support and manage heavy calendar and phones

Coordinate significant amount of international & domestic travel arrangements

Manage expense reports, including managing Exec-U-Care Benefits

Assist CSO with updating corporate Travel Policy

Executive Assistant to EVP, Worldwide Studios & SV P, Product De velopment (2005 - June 2012)

Provide executive level administrative support to EVP and SVP in addition support two VPs in Product Development

and 28+ staff with demonstrated ability to improve processes and meet demanding deadlines

Liaison between departments to ensure proper communications and reporting practices

Managed and negotiated all logistics needed for all on and off site events (Studio Summits, Game Developer

Conference, Creative Leadership Summit, WWE multi-city tours, etc.)

Organize details of special events, agendas, itineraries and travel arrangments for EVP, SVP, VP’s and staff

Supervised the Product Development assistants and provided guidance of the day to day operation. Completed and

issued 90 day and annual reviews

Processed all expenses and trained departmental staff on how to utilize system

Assisted Human Resources with organizing interviews and schedule travel/accommodations for potential candidates

Managed department library of THQ games, as well competitive games

Responsible for logging/tracking all Production equipment

Reviewed, cleansed and tracked all production developer/vendor contracts prior to submitting to legal department

Reconciled American Express purchase cards, FedEx, business travel accounts, and THQ events on a monthly basis

Coordinated bi-weekly project meetings and ensured proper distribution of materials, booked conference rooms, and

tele/video conference set up

Receptionist/General Office (2004-2005)

Answered incoming calls in a congenial and efficient manner, via 8-line phone system with over 250 extensions.

Issued employee and visitor badges, per THQ security regulations.

Assisted the Human Resources department with scheduling interviews, coordinate travel and hotel accommodations and

distribution of correspondence to potential candidates.

Maintained inventory of game order log for employees

Provided administrative support for various departments

Manage the scheduling of conference room usage

Responsible for ordering employee business cards and nameplates

May, 2001 – August, 2004 Lippman Entertainment Brentwood, CA

Receptionist/General Office

Answer a high volume of calls for prestigious music management company

Maintain and order office supplies

Responsible for compiling client invoices and track in QuickBooks

Provided support with multiple tasks and special projects for Managers, Vice President and Accounts

Payable/Receivable.

Handled FedEx, filing, faxing and generated miscellaneous correspondence.

January, 2001 – April, 2001 Law Offices of Segal, Cohen & Landis Beverly Hills, CA

General Office (Part-Time)

Answer heavy volume of calls; take messages.

Frequent correspondence with the IRS regarding clients tax matters (i.e. requesting extensions, correcting or supplying

client information).

Filing, faxing, reviewing documents for incomplete information, translates for clients

December, 1998 – October, 1999 Law Offices of Edna Homayun & Associates Beverly Hills, CA

General Office (Part-Time)

Answer high volume of calls; take messages.

Interview/assist new clients with document completion.

Help administer billing, collection, filing and faxing.

A DDITIONAL SKILLS

Bilingual English/Spanish

Proficient in Microsoft Word, Excel, PowerPoint, Outlook

Visio

R EFERENCES

Available upon request.

E DUCATION

Fairfax High School, Los Angeles, CA

2

Contact this candidate