Manager Administrative Assistant
Resume:
Timothy Joseph Vadnais
Acton, MA, 01720
**********@*****.***
Clearance: Active Secret
Professional Experience:
Oct 2008- Jan 2010: Information and Records Management Specialist: Odyssey
Systems, Hanscom AFB, MA,
- Focal point for Live Link migration to Share Point.
- Developed Share Point Page for all 850 ELSG Space Fence documents.
Created Template for 850 ELSG.
- Functional area records manager for 3 records custodians assigned to
Space Fence program
- Provided training and mentorship to prepare for Unit Compliance Inspection.
- Provided calendar management for senior leaders assigned
- Alternate conference room manager, helped schedule and maintain
conference schedule.
- Alternate on Suspense Management through the SOCCER system.
Created database for suspense tracking.
- Point of Contact for all Technology and Phone needs, created database for
all new phone and communications work orders.
- Point of Contact on Space Fence move plan, developed move plan and
executed 150 personal moves without incident.
Aug 2008- Oct 2008: Business Operations Specialist, Oasis Systems, Hanscom
AFB, MA
- Point of contact for Space and Nuclear Group suspense’s and tasker’s.
Ensured a 100% on time rate.
- Created new suspense tracking system which supported 350 Military and
Civilian members.
- Functional Area Records Manager (FARM) for 14 offices assigned to the Space
and Nuclear Group
- Provided training for 7 Records custodians ensuring training was completed on
time.
- GSA and supplies monitor for 500 Military, Civilian and MITRE engineers.
Ensured supplies were properly stocked managed.
- In processed all new employees assigned to the Space and Nuclear Group.
- Mail Distribution point of contract for Space and nuclear group, processed and
tracked all classified and unclassified packages.
- Primary for Staff Meeting products, ensured all products briefed were accurate
and professional
- Maintained and Tracked Officer Performance reports and Military feedbacks
through Hanscom Air Force Base wingman program.
- Alternate for all Defense travel system issues
May-2008-Aug 2008: Administrative Assistant, Engility Corp, Hanscom AFB, MA,
01731
- Administrative Assistant to the Chief Financial Officer and Chief of Contracting for
the 653 Electronic Systems Group, Hanscom Air Force Base.
- Handled and processed all taskers relating to the Chief financial and contracting
officers
- Processed and made all travel arrangements through the Defense Travel
System (DTS)
- Primary Records custodian for 653 Wing Financial and Contracting divisions
- Provided customer service for 800 military and civilian members assigned to
653 ELSW.
- Primary on all GSA ordering and supply monitoring to ensure supplies were
always available.
- Mail distribution monitor, signed and accounted for all classified mail.
July 2006-May 2007: Management Specialist, Gemini Industries, Hanscom AFB,
MA, 01731
- Administrative Assistant to Director of International and Foreign Military Sales
Division (GS-15)
- Provide Administrative support to the Royal Saudi Air Force C4I program Pakistani
Air Force Program and Counter Drug Program for Foreign Military Sales Division.
Perform basic data/configuration management functions
-
- Assist in Tracking Letters of Request (LORSs), and Letters of Offer and Acceptance
(LOA's)
- Assist in the tracking of all Contract Data Requirement List (CDRL) submittals and all
contractual and programmatic correspondence with the prime contractor and with the
customer.
- Prepare and coordinate all Country Clearances with appropriate offices. Serve as
Program Office representative for the Air Force Defense Message System (DMS),
which is used to ensure that personnel who travel overseas obtain proper clearance to
enter the specified country.
Records Custodian/Equipment Custodian for all programs assigned to 350 ELSG/IA
-
- Prepare all necessary visit requests for Program Office personnel.
- Coordinates and supports all conference and Industry day events for Royal Saudi Air
Force.
Monitors and orders supplies for program office
-
- Handles all stateside travel for Military, Government Civilians and contractor
personnel
2005 – Oct 2008 Information Manager, 85 th APS Squadron, Hanscom AFB, MA
U.S. Air Force Reserves, Hanscom AFB, Massachusetts
- Monitor and track Performance Job Reports for all members in the unit.
- Order Personnel Rips and Actions through use of PCIII and MILPDS
- Assist in UTAPS sign in/out during Unit Training Assemblies
- Perform computer upgrades, installation, and configuration for operating systems
- Maintain and update unclassified web pages for the squadron
2004 – 2005: Information Management Specialist, Hanscom AFB MA
- Provides administrative and personnel assistance to the AFRL Space Vehicles
Division comprised of about 100 military, civilian, and contract support personnel.
- Assists the AFRL resource manager on various manpower tasks.
- Maintained and tracked performance reports, PRFs, feedbacks, Awards &
Decorations, training, accountability, travel, and gains & losses for entire division.
- Managed briefings, e-mail distribution groups in outlook, taskers, calendar items,
Video Teleconferencing & Auto Conference scheduling, as well as conference room
scheduling & maintenance.
- Functional area records Manager for 21 offices assigned.
- Scheduled and tracked training for all records custodians
2002 – 2004: Information Manager, US Air Force, 355 th Communications
Squadron, Davis-Monthan AFB, Tucson, Arizona
- Processed and tracked all Enlisted and Officer for 182 military members assigned
- Provided tech support to all members, setup and brought online new computers
adding them to the network.
- Tracked suspense’s, correspondence, provided staff meeting materials for senior
military leaders
- Received, compiled, and stored unclassified and classified material
- Records Custodian for SCB flight responsible for 6 offices.
- Official Mail distribution officer.
- Provided and developed Microsoft Access database for tracking suspense’s
directly assigned to the 355th Communications Sq Commander. Ensured 100% on
time rate.
2002 – 2003: Help Desk Technician, Thumrait Air Base
U.S. Air Force, Thumrait AB, Oman
- Conducted all information management functions throughout the unit
- Workgroup manager for deployed military personal, exercise division, and
contractor personnel
- Implemented guidance for technical administrative issues
- Managed all in-processing activities for all deployed members assigned
- Processed all new email accounts for new deployed members.
- Processed and average of 300 trouble shooting calls per day.
- Provided real time tech support to 850 Military and Civilian personal assigned
2001-2002: Information Manager, SCX Command Section
U.S. Air Force, Davis-Monthan AFB, Arizona
- Provided daily information management support to Wing Command Section
- Monitored the status of all correspondence, suspense actions, and fitness testing
- Prepared presentations and equipment for numerous Wing functions
- Received, tracked, and coordinated all incoming/outgoing computer equipment
- Handled and provided information systems and computer guidance for the unit
Education:
___________________________________________________________________
______________
1997-2000: Tewksbury Memorial High School, Tewksbury, Massachusetts, High
School Diploma
08/2000-10/2000: US Air Force Basic Military Training, Lackland AFB, TX, Honor
Graduate
10/2000-01/2001: US Air Force, Information Management Technical School, Keesler
AFB, MA Honor Graduate.
2001-2004: A.S Resource Management, Community College of the Air Force,
Davis-Monthan AFB, AZ
08/2005-10/2005: Airman Leadership School, Hanscom AFB, MA, Leadership
Graduate
09/2008- Present: B.A, International Relations, American Military University, Wash D.C
Minor, Middle Eastern Studies
Computer Skills:
Windows 2000 /XP
MS Access
•
MS Excel
•
MS Outlook
•
MS Word
•
Front Page
•
Lotus Notes
•
• SharePoint
• Defense Travel System
Defense Messaging System
•
Air Force Records Information Management Site (AFRIMS)
•
Related Training/Courses:
Self-Aid Buddy Care/CPR Training, 06
•
Information Management Apprentice Course, Nov 00
•
Introduction to Web Page Design, Jun 02
•
Windows 2000 Server System Administration, May 04
•
Building Web Documents with HTML, Dec 02
•
Internet Development Teams and Technologies, Jun 03
•
Introduction to Front Page 00, Feb 01
•
Records Custodian Training Class, Oct 03
•
Communications & Information Division Workgroup Administration Training, Oct 03
•
Introduction to Microsoft Excel, Nov 00
•
Microsoft Project, 02
•
A+ 2003 Operating Systems, May 06
•
A+ 2003 Core Hardware, May 06
•
Acquisition 101 March, 07
•
• Knowledge Manager training (Live link) March, 07
• SharePoint Administrator Training, June 09
Personal Achievements:
Gemini Industries Incentive Based award winner Dec, 06
•
Airman of the Quarter, Sep - Dec 02
•
Distinguished Graduate Information Management Tech School, Jan 01
•
• Distinguished Graduate from Basic Military Training, Nov 00
References will be provided upon request.
Contact this candidate