Project Manager Administrative Assistant

Rachel Bell

**** **** ****** ***** 203-***-****

Bridgeport, E-mail

Connecticut 06604 rachel71475@yahoo.c

om

SUMMARY

Administrative Professional with advanced skills in MS Office Programs.

Broad based experienced covering a full spectrum of administrative duties

including executive support, office management, account management,

documentation preparation, and project support and project management.

Proven success managing multiple assignments simultaneously.

EXPERIENCE

THE FOCUS ROOM Stamford, CT 2/2007 -6/2009

Facility Director - 11/2007 - 6/2009

. Prepare Requests for Proposals (RFP's) for potential clients

. Analyze the wins and losses associated with the RFP's, and provide

weekly summary to upper management

. Produce and manage hotel specifications, menus and on-site logistics

. Set up and break down meeting rooms, provide coffee, teas, order meal

service for clients

. Assure a smooth running conference by coordination efforts with A/V

technical team

. Coordinate and oversee on-site Facility Coordinators

. Select, manage, motivate and evaluate assigned personnel; provide or

coordinate staff training; assign tasks, projects and monitor assigned

personnel.

. Conduct frequent inspections of the Stamford Facility to insure that

established maintenance, repairs to grounds and equipment, and

operational goals are being maintained.

. Analyze problems, identify alternative solutions, project

recommendations in support of Client

. Ensure timely and accurate invoicing

. Follows up with clients, when necessary, regarding unpaid invoices.

Project Manager - 2/2007 - 11/2007

. Creates and executes project work plans and revises as appropriate to

meet changing needs and requirements.

. Identifies resources needed and assigns individual responsibilities.

. Manages day-to-day operational aspects of a project and scope

. Reviews deliverables prepared by team before passing to client.

. Effectively communicates relevant project information to superiors

. Manages day-to-day client interaction.

LEE HECHT HARRISON Stamford, CT 8/2005 - 2/2007

Project Coordinator/ Client Engagement Coordinator - 8/2005 - 2/2007

. Identify, select and schedule appropriate trainers for workshop and

career center staffing

. Primary scheduling contact for internal/external customers

. Able to take on specific projects/increased scheduling volume

. Responsible for all facets of seminars: ordering materials, resumes,

booking conference rooms

. Keep LHH contacts informed and updated on project status

. Enter, review and verify trainer timesheet/expenses and other payables

to be billed to client

. Confirm all details including per diem to trainer

. Identify trainers to-be trained on additional LHH programs

. Set up and manage Career Services email box to reach out to clients

who have questions and comments on their outplacement services.

. Coordinate team training logistics

FM Global Norwalk, CT 2/2002 - 8/2005

Client Processing Associate

. Provided office support services to four Senior Account Engineers with

an emphasis on updating and maintaining database on account

information, preparing reports and presentations.

. Gathered and coordinated materials needed by the account engineers for

monthly reports, quarterly reports, team assessments, composed letters

and memos.

. Assisted in maintaining/updating engineering data using FM Global-

specific programs and other engineering tools. Advised Account

Engineer when action was needed.

UBS BANK Stamford, CT 8/2000-2/2002

Administrative Assistant - 6/2001 - 2/2002

. Provided administrative support to four Corporate Lawyers in the Legal

Department

. Typed and edited legal documents.

. Collected travel reimbursement, documented credit card expenses for

expense reports.

. Scheduled meetings, conferences and conference calls.

HR Administrative Assistant - 3/2001-6/2001

. Provided administrative support to HR Benefits Team.

. Handled confidential and non-routine information and explained health

plans to employees and new hires

. Processed new-hire and employee enrollment forms for medical and

dental plans.

. Provided insurance carriers with information on new-hires,

terminations and changes, assisted with claim issues.

HR Receptionist - 8/2000 - 3/2001

. Answered and directed incoming phone calls.

. Greeted and assisted visitors.

. Managed conference room booking.

. Ordered supplies for entire department.

EDUCATION

1996-1999 Western Connecticut State University Danbury, CT

B.B.A with a focus in Management

1993-1995 Briarwood College Southington, CT

A.A.S with a focus in Office

Administration/Executive Secretary

SKILLS: Microsoft Word, Microsoft Excel, Microsoft Outlook

Contact this candidate