Administrative Assistant Sales

Carolyn Messina

Phone: 408-***-****

Objective

Executive Administrative Assistant

Reliable and dedicated administrative assistant professional. Worked with a department of 150 people. A self-starter with strong client

focus and excellent follow-through independently or in a team environment. Proven strength to anticipate the needs of the department

by problem solving.

Summary

Professional Organization

Over 10 years professional administrative experience supporting all levels of management. Strong working knowledge of Microsoft

Office applications and exceptional organization skills with attention to detail in a fast-paced environment.

• Prepared letters, correspondences and reports

• Organized travel and visas

• 10-Key touch 189-SMP & Typing 89-WPM

• Reconciled expense reports

• Ordered and maintained office supplies

• Managed calendars (Lotus Notes/Outlook)

• Answered/screened phone calls

• Other clerical tasks: fax, copy, mail, data entry

• Able to communicate with different levels of the organization

• Coordinated meetings & events

• Ordered and setup catering as needed

• Created reports & presentations

• Microsoft Office: Excel, PowerPoint, Word, Access

• Other Software Applications: Taleo, SRMSAP, Gelco, Livelink

• Willing to learn new things

• Accounting software: Peachtree

• Executive Assistants of Silicon Valley, Performance Arts Association (PAPA)

Awards and

Recognition

• Corporate Marketing Team Award, Applied Materials

• PVD Operations Recognition, Applied Materials

• ASAT Employee of the Month, ASAT

Experience

10/1994 to 5/2009

Executive Administrative Assistant

Applied Materials, Santa Clara, CA

• Provided full administrative support to management, as well as the following responsibilities:

• Managed manager’s requests/calendar/meetings/travel/expenses and departmental day-to-day activities

• Maintained management’s calendars and schedules to ensure timeliness and prioritization in daily and future activities (i.e.

Quarterly Board Meetings, Operations Review, In-Depth Review, etc.)

• Setup teleconferences by video and phone for both domestic and international participants

• Compiled and generated monthly reports (i.e. headcount and progress/milestone reports for management)

• Order and set-up catered breakfast and/or luncheons for client visits

• Organized, coordinated, and assisted in supplier forums, sales conferences, and other departmental conferences or events by

securing facility and coordinating logistics

• Provided assistance in recruitment activities to qualified applicants

• Supported administrative assistants on projects or meeting events or provide backup assistance

02/1990 to 10/1994

Receptionist / Secretary

ASAT Holdings Limited, Palo Alto, CA

• Supported two Vice Presidents and their respective departments with a group of 20 people. Handled calendar

schedules, expenses of executives, assisted marketing department in various projects i.e. tradeshows,

conferences, sales training, organized meetings and special events. Backup as an inventory parts planner.

Able to make best practices in area and awarded for this effort

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Education Goodwill Institute of Career Development (ICD), San Jose, CA - Office Technology & Acctg (07/2010-

01/2010)

• West Valley College, Saratoga, CA – Bus Administration (proj. ~AS degree 12/2010)

• University of Phoenix, San Jose, CA – BS, Business Management (candidate)

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