Administrative Assistant Vice President

Artye L. Sidebotham, CAP

**** ***** ******** ******, ** Grange Highlands, IL 60525 708/246-6421

***/***-**** ****, ******@*******.***

PROFILE

Highly organized, seasoned executive administrative assistant with

proficiency in handling all facets of senior and multiple staff support

responsibilities in corporate environments. Go-to person with a reputation

for accepting challenges that require creativity, outstanding service

skills, superb interpersonal skills, ability to handle delicate and

confidential personnel situations with poise and empathy; extremely detail-

oriented with the ability to prioritize and meet deadlines, and project

management expertise.

WORK HISTORY

McKinsey & Company, Chicago, IL 2000 to date

Executive Assistant

Provide administrative support to two Partners

. Maintain and manage the calendar using Lotus Notes in a high paced,

complex environment with rapidly changing priorities.

. First line of direct contact in the absence of partners.

. Handle all domestic and international travel arrangements, including

visas, passports and all logistical requirements. Working with

embassies and foreign governments to ensure that safety and travel

requirements are met.

. Assist with all study related business affairs including arranging

daily staff meetings/conference calls.

. Plan and administer Semi-Annual Review (SAR) process for all

consultants reporting to partners.

. Set up, coordinate and participate in international and domestic

meetings, either via video or phone.

. Compose correspondence from verbal and/or written directions.

. Prepare and submit reconciliation's for expenses, time sheets and

client billing.

. Completion and timely distribution of Letter of Proposal's for

prospective engagements.

. Completing all requests for proposals in coordination with team

members.

. Interact with all levels of management in the US and abroad.

. Provide buddy coverage / emergency coverage for other executive

assistants.

. Train new hires on McKinsey websites and databases.

. Serve as a resource for other assistants.

. Coordinated the Connectivity Council calendar

. Co-Chair of the Fine Arts Small Group - Connectivity Committee

. Assisted new partner and his assistant coordinate the 2009/10 and

2007/08 United Way Campaign; serve as a team captain

. Coordinated the 2005/2006 and 2006/2007 United Way Campaigns

[McKinsey]; continue to serve as a team captain

Houlihan Lokey Howard and Zukin, Chicago, IL 2001-2002

Executive Assistant to Managing Director, Healthcare Practice

Provide secretarial support to Managing Director, Healthcare Practice.

. Heavy scheduling of meetings and travel.

. Extensive word processing letters, presentations, reports and financial

databases.

. Research using the Internet.

. Purchasing supplies and office equipment.

. Developed and wrote software training program for internal financial

database.

Information Resources, Inc., Chicago, IL 1999-2000

Executive Administrative Assistant to Executive Vice President and Senior

Vice President, CPG New Ventures

Administrative assistant to the Executive Vice President and Senior Vice

President and their staff as follows:

. Composed letters and memoranda from verbal or written direction.

. Created presentations, statistical reports and complex documents.

. Maintained and managed executive vice president's daily appointment

calendar and complex domestic and international travel

itineraries (including personal travel plans).

. Research via the Internet.

. Purchasing supplies and office equipment.

. Process invoices and expense reports for payment.

. Direct back-up to the division president.

. Created administrative manual for support staff.

American Medical Association, Chicago, IL

1987 - 1998

Staff Assistant to Vice President/Editor, American Medical News

(1989 - 1998)

Senior Secretary, Office of Nursing Affairs and Related Health Professions

(1987 - 1989)

Administrative point person for division of 33 people. Demonstrated a high

level of efficiency and professionalism in the following ways:

Managed day-to-day activities of division office.

Word processed letters, presentations, and reports.

Scheduled meetings and travel.

Purchased supplies for division.

Assisted in planning, organizing, leading and controlling division

activities.

Planned future needs for division; budget, staffing and space.

Reconciled monthly, quarterly and annual budget statements.

Recorded and maintained payroll and personnel records.

Kept the division within the $3.5 million budget for the year.

Developed and wrote software training manual [Atex] for new personnel.

Acted as liaison with telecommunication and information resources.

Ergonomic specialist: reconfigured workspace to accommodate a healthier

desktop and hardware working environment.

Streamlined Associated Press download process saving $400-600 monthly.

Supervised support staff of three

OTHER RELEVANT EXPERIENCE

International Association of Administrative Professionals, Joliet, IL

2002 - ongoing

Certification Committee Chair

2009-2010

Administrative Professionals Day Luncheon Committee Member

April 2009

Certified Administrative Professional [CAP],

November 2008

Corresponding Secretary

2004 - 2005

Women's Leadership and Mentoring Alliance, Chicago, IL

2007 - ongoing

The Classical Symphony Orchestra and The Prot g Philharmonic

1998 - ongoing

Director, Board of Directors

Created Alumni Database for both orchestras

2009

Editor of Prelude, Newsletter, Chicago, IL 1999 - 2002

EDUCATION

College of Dupage, Glen Ellyn, IL

Harry Truman College, Chicago, IL

Completed two years of computer, accounting and general studies

courses

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