Administrative Assistant Manager
Resume:
ELENA MOCCIA-STEVENSON
Norwalk, CT 06851
**************@*****.***
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SKILLS
Software experience on IBM personal computers, including Microsoft
Word, Microsoft PowerPoint, Lotus Notes, Microsoft Excel, Microsoft
Outlook, QuickBooks, PeopleSoft, Workshare
EXPERIENCE
Excel Partners - Temporary Positions
January 2006 - Present
Executive Assistant
. Provide administrative support to various departments including
Business Affairs (Chief Business Affairs Officer, VP, Business
Affairs and Senior Manager, Business Affairs), Legal (General
Counsel and Legal Assistant, Subpoenas) and Finance (EVP of
Financial Planning, Director of Financial Planning, Financial
Planning Analyst)
. Composition of correspondence using Microsoft Word
. Preparation of presentations using Microsoft PowerPoint
. Preparation of expense reports in PeopleSoft
. Maintenance of calendars using Microsoft Outlook
. Coordination of travel arrangements and monthly meetings
. Preparation and coordination information of Requests for
Proposals (RFP)
. Drafting/Redlining documents using Microsoft Word and Workshare
Mafcote, Inc.
June 2005- January 2006
Personal/Executive Assistant/Legal Assistant/Office Manager
. Provide administrative support to President/Owner
. Composition and preparation of correspondence using Microsoft
Word
. Preparation of Stock Purchase and Sale Agreements using
Microsoft Word
. Coordination of due diligence materials
. Confidential contact with key employees at targeted companies
. Review of billings from outside counsel to determine compliance
with corporate policies
. Maintenance of minute books
. Review of status reports with respect to litigation
. Coordination of travel arrangements and meetings
. Personal work including
o Paying of household bills using QuickBooks
o Coordination with contractors for work at private
residence
o Coordination of household staff
o Coordination of personal travel (including spouse)
o Review of all medical invoices and insurance claims
United States Smokeless Tobacco Company
January 2000 to June 2005
Administrative Assistant -Senior Vice President, Marketing
. Provide administrative support to Senior Vice President,
Marketing
. Composition and preparation of presentations using Microsoft
PowerPoint
. Coordination of materials needed for PowerPoint presentations
with internal departments (including, Office of the CEO, Office of
the CFO, Office of the General Counsel, and Investor Relations)
. Composition of correspondence using Microsoft Word
. Preparation of expense reports using Microsoft Excel
. Maintenance of calendars using Lotus Notes and Microsoft Outlook
. Coordination of travel arrangements and meetings
. Development of departmental administrative policies/procedures
. Development and oversight of SVP budget (approx.1MM/year)
Invensys North America (f/k/a BTR, Inc.)
December 1995 to December 1999
Administrative Assistant-Vice President, Controller and Office
Administrator
January 1998 to December 1999
. Provide administrative support to Vice President, Controller
. Composition of correspondence using Microsoft Word
. Coordination of materials needed for Hart-Scott-Rodino filings
. Coordination of due diligence materials
. Coordination of office relocation from Stamford, Connecticut to
Foxboro, Massachusetts
. Preparation of presentations using Lotus Freelance and Microsoft
PowerPoint
. Preparation of expense reports in Microsoft Excel and Lotus 123
. Maintenance of calendars using Lotus Notes and Microsoft Outlook
. Coordination of travel arrangements and meetings
. Computation of monthly inter-company interest billings using
Microsoft Excel
. Supervised one permanent employee and various temporary
employees
Invensys North America (f/k/a BTR, Inc.)
December 1995 to December 1999
Administrative Assistant-Assistant General Counsel
December 1995 to January, 1998
. Provide administrative support to two Assistant General Counsels
(one in Acquisitions and Divestitures department, the other in
Litigation Department)
. Composition of correspondence using Word Perfect and Microsoft
Word
. Preparation of Stock Purchase and Sale Agreements and Asset
Purchase and Sale Agreements using Word Perfect and Microsoft Word
. Coordination of due diligence materials
. Confidential contact with key employees at targeted companies
. Review of billings from outside counsel to determine compliance
with departmental policies
. Maintenance of minute books
. Preparation of closing binders
. Preparation of tender letters
. Review of status reports with respect to litigation
. Input of information into litigation database using Microsoft
Access
. Opening and closing of litigation files using Microsoft Access
. Maintenance of litigation calendar using Lotus Notes and
Microsoft Outlook
. Preparation of expense reports using Microsoft Excel and Lotus
123
. Coordination of travel arrangements and meetings
. Preparation of legal presentations using Lotus Freelance and
Microsoft PowerPoint
Administrative Assistant/Office Manager-Law Offices of Ronald King
July 1994 to November 1995
. Provide administrative support in real estate transactions
. Client, bank and attorney contact
. Drafting and review of client contract of sale
. Preparation of mortgage documents
. Compliance with bank requirements
. Preparation of HUD-1 Statements
. Post-closing compliance review with banks
. Preparation of incorporation documents (minutes, by-laws,
banking resolutions)
Administrative Assistant/Office Manager-Law Offices of Weber Neville &
Shaver
April 1992 to July 1994
. Provide administrative support to four lawyers
. Compose correspondence in Word Perfect and Microsoft Word
. Provide input regarding office policies
. Provide support in real estate transactions
. Preparation of correspondence, closing binders and HUD-1
Statements
. Preparation of incorporation documents and dissolution documents
. Coordination of business and personal travel
. Coordination of business and Alumni related parties including a
fifth year anniversary party for 175 guests
. Supervised move from office in Greenwich to office in Stamford
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