Administrative Assistant Management

Kelly E. Luce

*** ******* **** . ******* ******, CA 94028 . 650-***-**** (

**********@*****.***

Education: University of California, Berkeley, Berkeley, CA, B.A.,

Sociology, August 2008 Universit di California-

Italia, Siena, Siena, Italy (International Exchange, spring 2007)

Coursework includes: Business Ethics, English, Peace and

Conflicts Studies, Sociology of the Family, Psychology,

Development Studies

Skills: Proficiency with PC and Mac, including Microsoft

Office Suite, Excel, PowerPoint, and Outlook

Ability to work both independently and collaboratively

in a team environment

Able to multi-task and set priorities; flexible, cooperative,

with strong interpersonal skills

Ability to build effective and professional relationships with

university staff, students, and visitors

Complimented for being "hardworking, motivated" and able to work

in fast-paced environment

Experience: Stanford University, Stanford, CA (October 2009-

present)

Administrative Assistant, Stanford Law School, Program

Group, (January 2010-present)

Fixed term, report to Jacqueline M. Del Barrio, Associate

Director. Reference available.

Responsibilities Include:

Budget & Accounting

. Perform accounting related to purchase invoices utilizing

Stanford's Oracle Financials application

. Data migration and updating of customer relationship management

with SalesForce.com

. Coordinate expense reimbursement in accordance with Stanford

policies and federal rules

. Execute duties associated with settlement of non-ticketed

events, including tabulating charges and preparing

final invoices

. Maintain working knowledge of federal regulations in order to

analyze third party payer financial data and reports, insuring

maximum reimbursement within guidelines

. Code invoices; check content/accuracy of purchase

statements; handle petty cash account

. Database management; combine, compare, and standardize data

utilizing Excel spreadsheets, transform data into useful

formats

Events/Facilities Coordination

. Resolve problems and handle complaints according to established

policies and procedures

. Determine and facilitate last-minute adjustments in location or

equipment

. Coordinate meeting details, including location, printed

materials, and audio-video equipment; open and secure

facilities, before and after events

. Ensure setup of seating, tables, stages, decorations and other

equipment in accordance with lease requirements and safety

codes, note attendance, times, significant problems

. Arrange international and domestic travel for event speakers

. Manage calendar for all upcoming events on law school's faculty-

wide calendar

Mailings & Correspondence

. Website management; utilize system to create and revise

entries: eMarketing Solutions,

e-Newsletter, and the Stanford Law School blog

. Prepare and execute large-scale mailings to solicit event

attendees for the Directors' College 2010, the premier

executive education program for senior executives of publicly

traded firms

. Distribute information regarding Stanford Law School events to

generate public attention

Administrative Associate, Stanford University Residential &

Dining Enterprises, (October 2009-December 2009)

Fixed term, reported to Philip M. Gin, Executive Director,

Conference Services. Reference available.

. Compiled data and generated weekly reports tracking seasonal

flu and 2009 H1N1 influenza occurrences within student-wide

population

. Successfully streamlined compilation process and monitoring of

reported cases, bringing 95% of outstanding reports to

completion

. Updated department chairs regarding influenza incidences,

recoveries, and outbreak locations

. Maintained accurate records of affected students to ensure

adequate delivery of services

. Performed receptionist and clerical duties, extensive email

correspondence

Kelly E. Luce - Resume - page 2

Law Offices of Todd P. Emanuel, Redwood City, CA

Legal Assistant Intern, Personal Injury Law Firm (June 2009-

September 2009)

. Facilitated the filing of court pleadings and other legal

documents in Superior Court

. Collaborated with attorneys in conducting research to obtain

information for use in writing firm's automobile-related

personal injury blog

. Performed research and writing; drafted correspondence;

reviewed discovery documents

Law Offices of Michael C. Grimes, Redwood City, CA

Law Clerk, Workers' Compensation Law Firm (November 2008-

April 2009)

. Strengthened, updated, and maintained office file systems

. Completed intake and processing of client applications

. Reviewed case documents for completion and accuracy, in

accordance with Workers' Compensation Disability

Act and Rules of Practice

Community Assistant/Member, California Alumni Association,

Berkeley, Scholarship Committee (2008-2010)

Service: Kappa Kappa Gamma Sorority, University of California,

Berkeley, Judicial Council (2004-2008)

Sports4Kids, Berkeley, CA (2007-2008)

Invisible Children, University of California, Berkeley Chapter

(2007-2008)

Teacher's Assistant, Siena, Italy (January 2007-May 2007)

Reading Is Fundamental, Berkeley/Oakland, CA (September

2004-May 2008)

Habitat for Humanity, Grant Board member, Redwood City, CA

(May-September 2006)

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