Administrative Assistant Sales

Ebony Rentas

*** *. **** ****** . *** York, New York . 10075

Cellular: 646-***-**** . *****.******@*****.***

PROFESSIONAL EXPERIENCE

COMSYS, New York, New York

February 2010-Present

Sales & Recruiting Administrator

. Provides general office assistance to a staff of 20; Reports directly to

the Managing Director and two Business Development Managers.

. Formats and submits candidate's resumes to clients for consideration.

. Conducts criminal/educational background checks for candidates as

required by the clients through Sterling Info Systems or Verifications,

Inc.

. Facilitates drug testing for candidates.

. Responsible for new consultant orientation, which includes reviewing

employment contracts, tax information, company benefits, certification

courses and providing assignment details.

. Work in tandem with the human resources department to retrieve all of the

necessary documentation to set-up new consultants in People Soft.

. Reconcile consultant timesheets with client systems.

. Ensures consultant payroll payments are accurate through the payroll

registry.

. Reviews client contracts to extract pertinent information regarding third

party engagements.

. Manages outlook calendars for two Business Development Managers.

. Coordinates with the Accounts Payable department to process all staff and

consultant travel & expense reports and vendor invoices.

. Responsible for all client/consultant gift purchases; Orders office

equipment and supplies.

. Performs other duties as necessary or assigned

Talent Tree Staffing, New York, New York

June 2009-February 2010

Temporary Employee

. Provided excellent reception/administrative support through answering a

high volume of phone calls, scheduling conference rooms, file management,

vendor management, weekly headcount reports, event planning, compiling

sales bids and tracking Personal Time Off request for the following

clients:

o IGOC Management

o Wells Fargo

o Citi

o COMSYS

SEPIA, LLC, Brooklyn, New York

February 2009-June 2009

Consultant

. Compiled market research on the target demographic including age, gender,

socio-economic status, and spending patterns as well as the competitive

set within the marketplace for the branding campaign for SEPIA LLC, a

personal wellness company founded by author and public speaker Sil Lai

Abrams

. Provided administrative support-drafted correspondence to vendors,

arranged travel, scheduled meetings with clients, created Microsoft Power-

point presentations, managed calendar in Microsoft Outlook.

. Responsible for bookkeeping-maintained spreadsheets in Microsoft Excel

for all monthly expenses, created invoices for merchandise request,

processed all book returns from distributers, tracked book inventory,

collected payments on outstanding invoices, reconciled receivable,

quarterly, and end of the year reports, processed travel & expense

reports.

. Acted as a liaison between author and clients such as academic

institutions, non-for-profit organizations and media publications for

speaking engagements, interviews and workshops.

White & Case, LLP, New York, New York

August 2005-February 2009

Administrative Assistant

. Provided all aspects of administrative support for the Global Director of

the Conflicts & New Business department.

. Prepared daily, weekly and monthly special billing and productivity

reports for various departments within the firm.

. Responsible for all administrative responsibilities in relation to

implementation and maintenance of ethical screens and audit inquiry

requests and responses.

. Orchestrated all requests for reactivation of closed matters in Elite

Systems.

. Managed requests from staff for vacation, sick and personal days on

department calendar and in the Ceridian Time & Attendance system.

. Fielded general phone and e-mail inquiries regarding departmental

procedures and requests submitted via the LegalKEY New Business Intake

database.

Citigroup, Inc., New York, New York

February 2004-June 2005

Administrative Assistant

. Provided administrative support for two Senior Vice Presidents in the

Conference & Event Planning division.

. Inputted and updated new event registration information in the Global

Event Tracking System.

. Created comprehensive data gathering field forms in Microsoft Access that

were used to collect general contact information, travel arrangements and

proposed activities for event tracking and reporting purposes.

. Acted as a liaison between Conference Planners and firm approved vendors.

. Oversaw the execution of firm wide events such as holiday parties, ski

retreats and banquets for top executives.

Katz Media Group, Inc., Atlanta, Georgia

April 2003-October 2003

Sales Assistant

. Assisted Account Executive with support duties for handling high volumes

of television airtime sales of represented stations to advertising

agencies.

. Maintained sales agreements between the advertising agencies and

stations, which included receiving orders, generating contracts and

resolving discrepancies.

. Handled all airtime scheduling issues (revisions, cancellations, make

goods, etc.).

. Assisted Account Executive with preparing presentations.

Lehman Brothers Holding, Inc., New York, New York

August 2000-November 2002

Reference Specialist

. Retrieved and downloaded financial information from numerous

quantitative/qualitative databases such as Lexis-Nexis, Fact set, S&P and

Moody's, Bloomberg, etc. that added value and insight to projects such as

critical market data, debt and equity financing, mergers and

acquisitions, valuations, earning estimates, equity research reports,

historical pricing and charting, equity ownership and fundamental company

data for public information books used by senior banking executives for

analysis.

. Coordinated with corporate divisions such as Investment Banking, Fixed

Income and Private Equity.

EDUCATION

B.S., St. John's University, New York, NY-2003

Major: Communication Arts

COMPUTER SKILLS

Microsoft Office 2007 (Outlook, Excel, PowerPoint); PeopleSoft; Front

Office Exchange; LegalKey v.4; New Business Intake Form; Ceridian; Elite

Systems;

COMMUNITY SERVICE

. Chair of Volunteer Initiatives, Girls Educational and Mentoring Services

(GEMS), a non-for-profit organization devoted to empowering sexually

exploited women between the ages of twelve and twenty-one (2008-2009)

Contact this candidate