Executive Assistant Sales

Ruth L. Weaver

East Anaheim, California

******.****@*****.*** ( Cell: 714-***-****

www.linkedin.com/pub/ruth-weaver/14/777/40a

SUMMARY: An experienced executive assistant, skilled at enabling high

ranking executives to fully focus on leadership and the pursuit of company

objectives, dedicated to reflecting their highest standards and values in a

professional and competent manner.

SKILL SET:

Comprehensive support for executives, including end-to-end management of

schedules, priorities, presentations, and tasks essential to efficient

executive level performance. Expert at developing and maintaining detailed

procedural processes to improve accuracy and efficiency. Results-oriented

in supporting complex, deadline-driven operations; able to identify goals

and priorities and resolve issues in initial stages. Adept at relationship

building, building team cohesiveness, and handling confidential

information.

Proficient in the MS Office Suite, Visio, Lotus Notes, Kronos time

management system, Concur expense management system. Able and eager to

adapt to new and emerging technologies.

PROFESSIONAL EXPERIENCE

Executive Assistant to CIO, Schenker, Inc. ($18B Global Logistics Leader)

Irvine, CA

(2006 - Current)

. Manage CIO's calendar, travel, projects, meetings, events, vendor

screening based on upcoming projects and current needs

. Support IT Vice Presidents and their departmental needs, ensuring

management staff's objectives are tracked and effectively reported

. Payroll reporting for IT department, overseeing program to reduce

overhead costs by ensuring that department's accrued vacation time was

used, working with department directors and managers

. Plan and oversee all IT meetings at global headquarters and across all

geographies

. Head team building and award incentive programs and manage the IT holiday

committee

. Worked closely with IBM Program Management Team that led three year

integration of BAX Global and Schenker, serving as a liaison between the

Senior Management and Integration Leads from all departments

. Created IT newsletter and wrote feature articles that outlined IT

division accomplishments providing visibility and education to 60,000

employees

Executive Assistant, Child Abuse Prevention Center (2005 - 2006)

. Provided comprehensive support to Executive Director, COO, and VP of

Business Development

. Researched and wrote grant reports, speeches, articles and marketing

materials

. Board of Directors support: meetings, retreats, manuals, and fundraising

events

. Facilitated seminars linking clients and potential donors, securing and

overseeing venue issues, mentor attainment, follow-up, and managed

volunteer teams

. Assisted in the development of high-end women's philanthropy group;

created/produced sponsorship and recruitment materials, mail-outs,

managed annual fundraising events, meetings, and socials

. Purchased agency's marketing materials, employee incentives, and

promotional items

Executive Assistant to CEO/CFO, Bush Printing Specialties, Brea (1996 -

2005)

. Comprehensive support for CEO and CFO with emphasis on project

management, sales presentations and follow-up

. Strong customer/client support and interfacing

. Managed large print/graphics projects to ensure quality, design and

delivery requirements through innovative vendor sourcing and matching,

creating detailed work-orders, close follow-up, and strong vendor

liaisons

. Analyzed reports to support purchasing cycles and provided re-order

information and usage reports using Galaxy, Quantum and MS Office

Products

. Created training manual, templates and macros for improved work-flow

procedures and updated website ordering system

Assistant to CEO/Conference Coordinator, Overcomers Outreach, Anaheim (1994

- 1996)

. Coordinated revenue producing conferences: recruited speakers, researched

and secured conference locations, arranged event publicity, and oversaw

event staff and travel

. Maintained donor database, defined mass mailings to match events with pre-

qualified donors

. Outlined and oversaw a volunteer program that tripled volunteer

participation

. Acted as liaison between original organization founders, board of

directors, and CEO

Office Manager, Excel Business Forms, Anaheim (1989 - 1994)

. Completed a wide range of special administrative projects

. Functioned as first contact for customers and vendors on the president's

behalf, authorized to make executive decisions

. Incorporated a computerized office environment, coordinated installation

and inside training

EDUCATION, CERTIFICATES, SKILL ENHANCEMENT:

BA in Psychology, 1982 (Biola University, La Mirada, CA)

Minor in Literature 1982 (Biola University)

Postgraduate courses in Education, Teaching Certification 1983 (Biola

University)

Sales/Communication Classes, 1993 (Golden West College, Huntington Beach,

CA)

Sales Mastery Certificate, 1999 (Tom Hopkins Boot Camp, Phoenix, AZ)

Excel Advanced Course, 2008

Visio Advanced Course, 2008

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