Manager Project

Mary Jo Pedersen

** ******** ***** - **********, **** Virginia - 26142 - 304-***-**** -

abmuse@r.postjobfree.com

Top-notch administrator with ten years of experience coordinating office

management and special projects with a high degree of efficiency and

confidentiality is in search of a challenging opportunity where I can make

a difference.

Professional Experience

MARIETTA COLLEGE, Marietta, OH

August 2008 to April 2010

Administrative Assistant to the Advancement Department

Assist and support the Donor Relations Director and Assistant VP of Major

Gifts/Planned Giving in daily duties that benefit the department. (Interim

Secretary to the President Sept. 2008 - Jan. 2009)

Selected Accomplishments

. Complete cold calls and other advancement phone and communication work

with prospective donors necessary to secure personal appointments

. Evaluate logistics of trip planning and multiple trip/day appointment

scenarios to maximize the efficiency of the AVP's travel time and

budget

. Support and facilitate special event planning and stewardship

initiatives, both on and off-campus, including meetings, meals,

receptions, ceremonies, etc.

. Serve as liaison among various internal and external constituencies

. Prepare event correspondence, data reports, RSVP lists, and other

event-related paperwork

. Create written and audio/visual presentations as needed

. Prepare and oversee all requisitions, purchase orders, budget payments

for events

. Provide office and phone coverage to the various constituents

contacting College Advancement

. Maintain scholarship and award files along with alumni and donor files

. Complete database entry/retrieval of appropriate donor information for

donor relations initiatives, gift/campaign analysis reports,

invitations, etc.

. Manage promotional and affinity gift inventory

. Coordinate acknowledgement procedures and mailings

. Coordinate birthday card mailings for all fundraisers and donor

relations director

. Order all office supplies and maintain inventory of same

. Open all donations/gifts; complete first accounting of daily donations

. Reconcile monthly expenditures and credit cards

M.C. DEAN, INC., Dulles, VA

September 2006 to April 2008

Executive Assistant and Office Manager

Assist and support the CTO and his direct management team in daily duties

to reach deliverables on DoD Contracts

Selected Accomplishments:

Process deployment packages for government contract employees to

hostile areas

. Process travel visas, CAC cards, TESA Forms and foreign country

clearances

Provide high level routine and non-routine administrative support for

the CTO

. Arrange domestic and international travel for executive and department

. Maintain the CTO's calendar

. Ensure that my staff of two administrators had tasks assigned to them

to support the group effectively

Process confidential and sensitive information tactfully

Schedule interviews and recruiting events

Assist in managing headcount and maintaining organizational charts

Process HR information for employees moving to Stuttgart, DE

Budget preparation for offsite team building activities, employees

incentive programs and office staff personnel

Carry out various special projects as desired

Arrange and coordinate off site management meetings and group events

Prepare presentations

ORACLE USA, Reston, Virginia

April 2003 to June 2006

Executive Assistant to Vice President of OracleDirect-Public Sector

Assist and support the VP and his direct management team of 29 in daily

duties that benefit the organization.

Selected Accomplishments:

Provide high level routine and non-routine administrative support for

Vice President

. Support sales group of approximately 150 people

. Arrange travel for executive and department

Process confidential and sensitive information tactfully

Schedule interviews and recruiting events

Assist in managing headcount and maintaining organizational charts

Process offer letters, terminations, transfers and additional HR needs

Run weekly and daily reports to keep VP informed of incoming revenue

Carry out various special projects as desired

Arrange and coordinate off site management meetings

Organize and plan group events and meeting

Prepare presentations

AMERICAN RED CROSS, Falls Church, VA

August 2002 to September 2002

Travel Center Manager: Manager of the Anniversary Travel Assistance Program

for the September 11th Recovery Program for the September 11th Recovery

Program. Responsible for and managed a staff of 40 people involved in

processing anniversary travel arrangements for family members of those lost

in the terrorists attacks of September 11th . Interfaced with American

Express Travel Services, senior management and other contract employees to

ensure that flight, rail, train and hotel accommodations were accurate for

travelers of these families.

Selected Accomplishments:

. Managed a staff of over 40 people including travel specialists and

data entry staff

. Responsible for the staffing of the call center including the weekly

timesheets and liasoning with Spherion Corporation

. Had signing authority to disburse meals and incidentals checks to

travelers

. The key point of contact with September 11th Recovery Program in New

York and assisted in the transition process of the program from Falls

Church, VA to New York

. Created reports for senior level management to make informed

accounting decisions and for reporting to the Liberty Fund

AMERICAN RED CROSS, Falls Church, VA

October 2001 to June 2002

Gift Center Manager: Manager of the Emergency Family Gift Program in the

Disaster Services Call Center. Responsible for and managed a staff of 60

people involved in the disbursement of the American Red Cross Liberty Fund

to those affected by the September 11th terrorist attacks on the World

Trade Center, the Pentagon and Shanksville, PA. Interfaced with senior

management, volunteers, and contract employees within the American Red

Cross to ensure the accurate dissemination of donated dollars.

Selected Accomplishments:

. Managed a staff of over 60 people including gift processors and data

entry staff

. Had signing authority to disburse over $40,00.00 to clients in the

gift process

. A key point of contact with long-term care in New York and assisted in

the transition process of the Emergency Family Gift Program from

National Headquarters to New York

. Created reports for senior level management to make informed

accounting decisions

. Responsible for quality control at the gift center to assure that all

data is entered correctly and efficiently

WEST VIRGINIA SUPREME COURT OF APPEALS, CHARLESTON, WV

September 2000 to August 2001

Court Appointed Family Mediator

Appointed by the Supreme Court of Appeals of West Virginia to mediate

custodial disagreements between divorcing couples

Selected Accomplishments:

. Provided an unbiased and party neutral position in all mediation

sessions

. Kept abreast of all policy and procedural changes that might effect

mediation

. Wrote legal documentation outlining the parental agreements for

submission to the court

. Was responsible for the amiable settlement of cases which alleviated

unnecessary court costs

BARBOURSVILLE TAE KWON DO CENTER, Barboursville, WV

January 1997 to September 2000

Co-Owner/Vice President

Over saw the daily operation of the business.

Selected Accomplishments:

. Created and implemented a program which allowed students to increase

in rank while receiving positive reinforcement

. Instructed and coordinated assignment plans and the scheduling of

classes

. Supervised accounts payable and receivable and produced administrative

reporting for management

. Directed the business accounting function and provided accurate

financial statements

BASF CORPORATION, Huntington, WV

September 1993 to July 1994

Laboratory Technician

Worked on process analysis and product development in a chemical laboratory

to assure the quality of the end product.

Selected Accomplishments:

. Performed laboratory scale experiments for process development and

product integrity

. Performed analytical testing via HPLC (High Performance Liquid

Chromatography) technology

. Assisted in the origins of a MDA pigmentation process which was patented

SHAWNEE HILLS BEHAVIORAL HEALTH SERVICES, Barboursville, WV

March 1992 to December 1993

Resident Counselor

Implemented and enforced a behavior management system in a housing facility

for severally emotionally disturbed adolescents.

Selected Accomplishments:

. Offered a positive role model in day to day activities to impact on the

clients in a constructive manner

. Administered therapeutic crisis intervention techniques

. Responsible for the daily reporting of both physical and mental progress

of each client to upper management for review

EDUCATION

Marshall University

Bachelor of Arts in Psychology, (1998)

SKILLS

Software/Technolo Windows Applications

gy: Microsoft Office: Word, Excel and Powerpoint

Datatel

Raiser's Edge

AS400

Visio

REFERENCES

o Stella Tuten, Contracts Administrator, Space & Naval Warfare Systems

Center Charleston, SC 843-***-****; abmuse@r.postjobfree.com

o Vernon Hall, Chief Technology Officer, Openband, 703-***-****;

abmuse@r.postjobfree.com

o Ralph Scolamiero, Project Manager, M.C. Dean, Inc., 703-***-****;

abmuse@r.postjobfree.com

o Daniel Goodwin, Chief Vienna Volunteer Fire Department, 304-***-****

o Jim Ancell, Retired Public Service Director, RESA V, 304-***-****

o Beth McNally, Grants Officer, Marietta College, 740-***-****;

abmuse@r.postjobfree.com

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