Administrative Assistant Manager
Resume:
MARIA C. ROBINSON
Winter Garden, FL 34787
abmuoz@r.postjobfree.com
Overview:
I have worked in the Administrative Assistant/Secretary field 15 plus
years. During my career I have worked for two Fortune 500 companies, as
well as a government entity providing support to upper management. I am
personable, have excellent communication skills and a positive attitude.
Through my years of employment I have demonstrated an exceptional ability
to meet organizational objectives and demands. In addition to my
secretarial skills, I am fluent in Spanish.
Education:
St. Petersburg College, St. Petersburg, FL
Associate Degree in Business Administration
Software Skills:
Proficient in: MS Word, Excel, PowerPoint, Outlook, SAP, OASIS Payroll,
Photoshop and the Internet
Other Skills:
Fluent in Spanish, typing 50-60 wpm, basic office machines,
videoconferencing equipment
State of Florida Commissioned Notary Public
Professional Experience and Administrative Skills:
7/2006-5/2009
Walt Disney Imagineering
Lake Buena Vista, Florida
Secretary I, Walt Disney Imagineering
Provided administrative support to the Senior Manager of Traffic Planning
and the Senior Manager of
Environmental Planning. Multitasked and worked under strict deadlines,
prioritized and produced work on a timely consistent basis. Handled
confidential and sensitive documentation. Assisted with editing,
proofreading, and preparation of reports and presentations for company
meetings. Maintained managers' calendars organizing and scheduling
international and domestic meetings. Handled the day to day aspects of the
office such as typing, copying, faxing, scanning and mail distribution.
Prepared UPS and Federal Express packages arranged for courier pick-up when
immediate pickup was required. Directed and screened phone calls and
visitors. Scheduled catering for meetings or events. Created, organized
and maintained transportation, environmental and vendor contract/invoice
files. Retained historical data files using Iron Mountain system.
Coordinated with WDW Travel Department in making domestic and international
travel arrangements. Processed expense reports, entered timesheets,
checked invoice balances and ordered office supplies using SAP.
Coordinated with Finance Department and ensured contractor invoices were
paid in a timely manner. Set up and coordinated Videoconferences and
Conference calls. Provided back-up support for Executive Secretary to the
Director of Planning and Urban Design. Provided notary services to WDI
Finance Department when needed.
6/2004-8/2005
City of Pinellas Park
Pinellas Park, Florida
Staff Assistant, Traffic, Streets, Drainage, Maintenance & Fleet Divisions
Provided administrative support to three directors and staff. Composed,
edited, proofread and typed
correspondence, legal contracts, forms, agendas, reports, etc. Transcribed
meeting notes using dictation equipment. Provided services to customers by
answering and addressing their concerns, also provided bilingual support to
non-English speaking customers. Maintained outside radio contact with
department staff. Created and maintained manual and automated files.
Processed payroll information; documented all related attendance records
and prepared time cards for five divisions that included exempt, hourly and
union employees. Maintained calendar information for three directors.
Coordinated the interviewing process between management and 'new hire'
candidates. Made travel and lodging arrangements as needed. Processed
incoming and outgoing mail. Maintained inventory control of supplies and
ordered when needed. Provided back-support for Staff Assistant I in the
Water/Reclaim Water.
4/1983 - 3/2001
Progress Energy/Florida Power Corporation
St. Petersburg, Florida
Administrative Assistant, Pricing Department (4/1993-3/2001)
Provided administrative support to the director and staff. Created Excel
spreadsheets, forms, and
documents as requested. Created, updated and maintained existing databases
on a monthly basis. Created
and maintained government files, miscellaneous reports and correspondence
files. Prepared and processed: payroll, expense reports, invoices, check
requests, contract documents and other typing projects as needed. Ordered
office supplies, made travel arrangements and answered department phones.
Updated director's calendar and set up meetings as needed. Worked
independently and handled multiple tasks while meeting established
deadlines.
Information Services Specialist, Computer Department (3/1986-4/1993)
Provided clerical assistance to the Information Technology Department.
Created
procurement requisitions and invoices. Maintained inventory control for
computer forms,
hardware equipment, and software. Updated, maintained budget and
expenditure information
using existing databases. Updated supervisor's calendar as needed.
Coordinated with
other Florida Power departments as well as outside vendors.
System Planning Clerk, System Planning Department (8/1983-3/1986)
Provided clerical assistance for department personnel. Prepared Engineering
technical,
statistical reports and correspondence. Answered 30-station multi-line
phone. Back-up support
for the Office Coordinator when she was out of the office. Assisted in
department filing
and ordered office supplies. Maintained department payroll system for 45
staff members. Updated
information to engineering databases as needed. Tracked monthly phone
billing for the department. Made
trip arrangements and other duties as required.
Contact this candidate