Manager Administrative Assistant

Cindy-Lyn White

HC * Box ***, Ellsinore, MO ***37 * Phone: 573-870-

**** * Email: **************@*****.***

SUMMARY

A self-starter, results-driven administrator with over 15 years of progressive growth. Combined excellent

organizational skills with hand-on technical knowledge, superior attention to detail and a strong work ethic.

Competent “people person”, energetic, ability to balance competing priorities and tight deadlines, knowledge of

AR/AP and HR practices, strong organizational and communication skills. Motivated with the ability to analyze

business operations and recommend strategies to improve performance. Maintain professionalism and use

discretion when handling confidential information. Experience in purchasing / inventory control / budgeting, a

reputation for dedication, proven performer, and creative problem solver. Military background with proven

strong leadership skills, training experience, a stickler for following policy and procedures, and always driving to

complete the ‘mission’ / tasks set before me on a daily basis.

SKILLS BACKGROUND

Operations / Office management Accounts Payable / Accounts Receivables

Human Resources Written and Oral Communications

Leadership and Job Skills Training Small Business Administrator

Event Coordination Sales and Marketing

Travel Logistics / Coordination Website Content Management and Design

Grant Research and Writing International Business Relations

Budget Monitoring Customer / Client Relations

PROFESSIONAL EXPERIENCE–OVERVIEW

Created and managed company electronic and physical filing system, document

formatting policy and ensured consistency throughout the company. (i.e. document control);

administrative/operational and personnel files, ensuring accuracy and compliance.

Responsible for account payables and receivables, invoicing, process all requisitions and

purchase order.

Immediate contact with vendors for ordering and receiving, ensuring contractual

agreements and proper invoicing followed.

Responsible for health benefit decision-making and all other human resource compliance

and materials.

Created, managed, and put in place all necessary human resource documents; i.e. policy

and procedure manual, company addendum; working directly with the PEO provider and

company CEO to ensure all company HR policies were in place and compliant.

Managed registering for / scheduling participation, gathering and shipping of materials, coordination travel of

Sales and Marketing team in local and national trade shows and conferences.

Developed and managed public relations with local and regional organizations, local and national news

organizations, law enforcement.

Trained and supervised administrative / office assistants, freelance / contracted hires, and

internship candidates; encouraged a productive and team –spirited, customer-centric

environment.

Prepared comprehensive financial reports and proposals for senior management review.

Acted as Corporate liaison between executive office, financial institutions and clients to

ensure proper communication and direction of financial transactions.

Managed solicitations of job opening (newspaper, website, internet, academic

associations), received applications, screened applicants, schedule and conduct interviews.

Successfully orchestrated and completed 2 company annual audits and 2 federal tax

audits.

Managed payroll, monitoring accuracy of staff Paid Time Off (PTO) and ensuring benefits.

Responsible for working directly with graphic designers to design and create company brochures, folders,

promotional items, sell sheets, etc., for marketing campaign (national and international).

Administered approximately 10 direct marketing campaigns to various national physicians; key contact and

orchestrated 4 direct marketing campaigns with Japan.

Administrator of grant application logistics; located funding opportunities, gathered

required documentation, instructed others on material they must provide, format all documents,

package all material for proper submission.

Maintained websites, content management, design updates and ensured compliance of company policy of

formatting and consistency was maintained.

Manage upper management / supervisors calendars, prioritizing appointments, arranging / scheduling meetings.

WORK HISTORY

Website Adm/Marketing Manager United Country-Birdsong Auction & Real Estate, Poplar Bluff, MO 2010 - Current

Self-Employed Northern Architectural Metal Craft, Ellsinore, MO 2006 - 2009

Executive Administrator POINTONE Systems (TriNet), Milwaukee, WI 2003 - 2006

Senior Administrative Assistant Medical College of Wisconsin, Dept. of Pediatrics, Milwaukee, WI 2001 - 2003

Directors Assistant / Grant writer Creative Communities, Inc., Dexter, MO 1999 - 2001

Office Manager Lockwood Reality Company, St. Louis, MO (Dexter Units) 1999

Assistant / Transcriptionist Dr. Niskey, Psychotherapist, Poplar Bluff, MO 1998 – 1999

Secretary / Transcriptionist Doctors Regional Medical Center, Poplar Bluff, MO 1997 - 1998

Receptionist / Secretary 7Up Bottling Company, Milwaukee, WI 1990-1991

EDUCATION

William Woods University Business Management

COMPUTER/OFFICE PROFICENCIES

Word, Excel, PowerPoint, Outlook, QuickBooks, FrontPage, DreamWeaver, Adobe Acrobat (PDF creating and editing),

PhotoShop, Print Shop, Adobe Illustrator Suite, copy machine, fax machine, LCD projectors, scanners,

printers,

HONORS/MEMBERSHIPS/ACCOMPLISHMENTS

1997 Membership - Phi Theta Kappa National Honor Society

2001 Honor Graduate - U.S. Army Drill Sergeant Academy

2001 Soldier of the Year - U.S. Army

2001 Recipient - U.S. Army Accommodation Metal

1999.2001 Committee Member – Interagency Family Healthy Lifestyle Luncheon

1999-2001 Founding Advisor – smallbusiness.com

2000 Chairwoman - Interagency Family Resource and Business Expo

2000-2001 Member - Board of Directors, Double Pack Ranch, Inc.

2000 Assisted in the campaigning and organizing of a political reelection with a door-to-door campaign

and coordinating “Coffee and the Senator” home visits.

2000 Participated in campaign commercials and brochures

2000.2001 Wrote and won $5 billion 21st Century Community Learning Grant

LETTERS OF REFERENCE UPON REQUEST

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