Marcela Kotoul
Voice: 386-***-****
Email: abmrgr@r.postjobfree.com
Summary: Highly organized, motivated, results oriented professional seeking to utilize my proven
skills in a position as a personal business/administrative assistant.
Qualifications: Highly organized, motivated, results oriented Personal Assistant with demonstrated
proficiency in listening to clients needs, and formulating an action plan to achieve results. I possess
a genuine passion for achieving goals for self and others. Skilled in interpersonal dynamics with
others from a variety of backgrounds and cultures. Able to maintain a professional and positive
demeanor, regardless of the situation. Proven ability of taking initiative in completing projects with
exceptional professionalism and detail. Very energetic, positive individual with excellent customer
relations and decision making skills, through a well developed work ethic.
IT Skills: Microsoft Office products (Word, Excel, PowerPoint, Access, Visio, Project). Image and
Graphics tools – Photoshop, PaintShop Pro; Publishing – Adobe Tools, Scribus; Accounting
Quick Books, Quicken, Microsoft Money
Education:
Academy of Fine Arts, Prague Czech Republic
H&R Block tax preparation courses personal and corporate tax forms 1992 1994
FL Real Estate Sales Associate License 2006
Work Experience:
Private Client 2010 recent
Executive assistant to a private client. Duties include accounting, data entry and general help with
day to day personal and office issues such as correspondence, record keeping and audits. I am also
responsible for any other projects such as entertainment event organizing, inclusive of price
negotiation, vendor selection/coordination and on site supervision. As required by the client I am
assisting and tutoring in the use of computer functions and new software acquired.
GenoFit, LLC 2005 – 2009
Executive Assistant to the Principal Vice President of sales in a small fitness equipment consulting
organization. Acted as the first point of contact for the Sr. VP to other employees as well as
vendors and suppliers. Responsibilities included screening telephone calls, both handling and
delegating enquiries and requests, greeting and looking after visitors and organizing and
maintaining meetings, calendars, and personal appointments. Organized incoming email, faxes and
post, developed correspondence, recorded meeting minutes. Produced documents, briefing papers,
reports and presentations, carried out background research and presented findings pertaining to
subjects the manager is dealing with, organized and attended local and site meetings, and ensured
the manager is well prepared for meetings. Continuously liaised with clients, suppliers and other
staff and stood proxy for the manager, providing both decision support and delegating work to
others in their absence.
MGJ Ventures Corp 2002 – 2005
Business Coordinator to one of the principals of a mid size capital holding organization. Principal
duties were in the liaison of potential partners wishing to form alliances with the firm, but
expanded duties included preparing corporate financial and prospective investment documentation
as well as gathering intel on the potential partners for decision support to the principals. Other
duties included arranging for visitors travel, organizing meetings and conferences, site visits,
financial reviews, and various office duties, as well as handling personal appointment calendars
and events for the principal. Additionally, developed correspondence, recorded meeting minutes,
organized briefing papers, reports and presentations, and on occasion stood proxy for the principal.
Accurate Cleaning Services Company 1989 – 2002
As the general manager of the corporate office for this mid sized residential and commercial
cleaning/maintenance company, my primary responsibilities were in the management of the
customer teams and the relationship to those customers. Duties included setting and managing staff
and management schedules, the maintenance of supplies for the operation of the teams, preparing
and negotiating estimates for clients, and the development of promotions and advertising, . In
addition I was responsible for all payroll processing including disbursement, taxation, and
corporate financial reporting.
H&R Block 1993 1996
Tax preparation consultant, January April