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Manager Administrative Assistant

Port Orange, Florida, 32128, United States
May 25, 2010

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Marcela Kotoul

Voice: 386.***.****


Summary: Highly organized, motivated, results oriented professional seeking to utilize my proven

skills in a position as a personal business/administrative assistant.

Qualifications: Highly organized, motivated, results oriented Personal Assistant with demonstrated

proficiency in listening to clients needs, and formulating an action plan to achieve results. I possess

a genuine passion for achieving goals for self and others. Skilled in interpersonal dynamics with

others from a variety of backgrounds and cultures. Able to maintain a professional and positive

demeanor, regardless of the situation. Proven ability of taking initiative in completing projects with

exceptional professionalism and detail. Very energetic, positive individual with excellent customer

relations and decision making skills, through a well developed work ethic.

IT Skills: Microsoft Office products (Word, Excel, PowerPoint, Access, Visio, Project). Image and

Graphics tools – Photoshop, PaintShop Pro; Publishing – Adobe Tools, Scribus; Accounting

Quick Books, Quicken, Microsoft Money


Academy of Fine Arts, Prague Czech Republic

H&R Block tax preparation courses personal and corporate tax forms 1992 1994

FL Real Estate Sales Associate License 2006

Work Experience:

Private Client 2010 recent

Executive assistant to a private client. Duties include accounting, data entry and general help with

day to day personal and office issues such as correspondence, record keeping and audits. I am also

responsible for any other projects such as entertainment event organizing, inclusive of price

negotiation, vendor selection/coordination and on site supervision. As required by the client I am

assisting and tutoring in the use of computer functions and new software acquired.

GenoFit, LLC 2005 – 2009

Executive Assistant to the Principal Vice President of sales in a small fitness equipment consulting

organization. Acted as the first point of contact for the Sr. VP to other employees as well as

vendors and suppliers. Responsibilities included screening telephone calls, both handling and

delegating enquiries and requests, greeting and looking after visitors and organizing and

maintaining meetings, calendars, and personal appointments. Organized incoming email, faxes and

post, developed correspondence, recorded meeting minutes. Produced documents, briefing papers,

reports and presentations, carried out background research and presented findings pertaining to

subjects the manager is dealing with, organized and attended local and site meetings, and ensured

the manager is well prepared for meetings. Continuously liaised with clients, suppliers and other

staff and stood proxy for the manager, providing both decision support and delegating work to

others in their absence.

MGJ Ventures Corp 2002 – 2005

Business Coordinator to one of the principals of a mid size capital holding organization. Principal

duties were in the liaison of potential partners wishing to form alliances with the firm, but

expanded duties included preparing corporate financial and prospective investment documentation

as well as gathering intel on the potential partners for decision support to the principals. Other

duties included arranging for visitors travel, organizing meetings and conferences, site visits,

financial reviews, and various office duties, as well as handling personal appointment calendars

and events for the principal. Additionally, developed correspondence, recorded meeting minutes,

organized briefing papers, reports and presentations, and on occasion stood proxy for the principal.

Accurate Cleaning Services Company 1989 – 2002

As the general manager of the corporate office for this mid sized residential and commercial

cleaning/maintenance company, my primary responsibilities were in the management of the

customer teams and the relationship to those customers. Duties included setting and managing staff

and management schedules, the maintenance of supplies for the operation of the teams, preparing

and negotiating estimates for clients, and the development of promotions and advertising, . In

addition I was responsible for all payroll processing including disbursement, taxation, and

corporate financial reporting.

H&R Block 1993 1996

Tax preparation consultant, January April

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