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Administrative Assistant Sales Representative

Location:
Scottsdale, Arizona, 85251, United States
Posted:
May 25, 2010

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Jennifer L Clark

**** *. ****** *****

Scottsdale, Arizona 85251

Tel.: (623) ***-****

Email: abmrau@r.postjobfree.com

LinkedIn: www.linedin.com/in/jennclark336

SUMMARY STATEMENT

An extremely dedicated, detail-oriented Administrative Assistant who is a

self-starter, but also enjoys working in a team environment.

EDUCATION

2009 - 2010 Continuing Education Courses - Accounting - Worcester

State College, Worcester, MA

1997 - 1999 Secondary Education Certification - Assumption College,

Worcester, MA

1994 - 1997 Bachelor of Arts in French - Assumption College,

Worcester, MA

EXPERIENCE

NADEL ARCHITECTS PHOENIX, ARIZONA

www.nadelarc.com

January 2008 - Present

. Hold position of Administrative Assistant / Office Manager for this

Los Angeles-based Architectural Firm where I report to the Managing

Principal of the Phoenix branch office.

. Perform all Receptionist and Administrative Assistant tasks for the

entire office (greet clients and visitors, typing, faxing, dictation /

transcription, phone answering, mail sorting).

. Produce client and consultant contracts and weekly production

schedules.

. Assist Associates and Managing Principal with meeting planning.

. Prepare in-town and overnight deliveries using FedEx, OnTrac, UPS,

Courier Services, USPS.

. Maintain file management system, client database, reference library

and Front Office Procedure Manual.

. Maintain accounts with courier services, equipment suppliers and

supply vendors.

. Create standard office templates.

. Human Resource. Marketing and Accounting Liaison for branch office.

KURT D. REED ASSOCIATES, INC SCOTTSDALE, ARIZONA

September 2003 - December 2007

. Held position of Executive Administrative Assistant (which closed its

doors in November 2008) where I reported to the President.

. Managed Front Office Team.

. Assisted Human Resources, Managers, Vice Presidents and President with

meeting and event planning.

. Performed all administrative duties (typing, faxing, dictation /

transcription, phone answering, process incoming and outgoing

correspondence / deliveries, order supplies, maintain equipment).

. Created electronic file management system, and office templates.

. Produced client and consultant contracts.

. Maintained client database.

. Established accounts with courier services and supply vendors.

. Created and maintained Front Office Procedure Manual.

. Assisted Accounting Department with file management and invoicing

distribution.

. Assisted Human Resources with production of Employee Manual.

EXPERIENCE (continued)

DBL DISTRIBUTING SCOTTSDALE, ARIZONA

www.dbldistributing.com

May 2001 - May 2003

. E-Commerce Sales Representative for this electronic accessory

distributor.

. Managed all incoming E-Commerce orders from initial email order

through to shipment.

. Maintained E-Commerce client database

. Coordinated with all departments including Purchasing, Accounting, IT

and Customer Service.

. Performed all administrative tasks for E-Commerce Department.

MICROGROUP MEDWAY, MASSACHUSETTS

www.microgroup.com

1998 - 2001

. Began working as an Administrative Assistant at this stainless steel

tubing and component distributor / fabricator.

. Coordinated with all departments including Accounting, Purchasing and

Engineering Departments.

. Recreated and maintained client database.

. Performed all administrative tasks (typing, faxing, filing, data

entry, answering phones).

. Became the first International Sales Representative for MicroGroup

selling stainless steel tubing and custom medical and industrial grade

stainless steel components.

. Traveled abroad to attend trade shows.

SKILLS

Ability to work on both PC and Mac systems. Proficient in Microsoft

Word, Excel, Outlook, Access, Project, PowerPoint, Adobe, Deltek and the

internet using Internet Explorer, Firefox, Google Chrome and Safari.

Experienced with multi-line telephone systems.

PROFESSIONAL AFFILIATIONS

. Member of IAAP (International Association for Administrative

Professionals)

. Notary Public for Maricopa County, Arizona

PROFESSIONAL REFERENCES

Available upon request.



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