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Office Management

Location:
7010, United States
Posted:
May 23, 2010

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BARBARA SLATER

*** ***** ****** *-(973) ***-****

Cliffside Park, NJ 07010 abmr00@r.postjobfree.com

SUCCESSFUL EXECUTIVE ASSISTANT

Committed to exceptional support and performance excellence

Outstanding professional offering excellent senior administrative support.

Extensive experience expertise managing top initiatives and critical

projects for executive leadership; effectively support business management,

service, and data management group operations. Dedicated leader with a

collaborative approach and a result-driven focus. Excel in leading teams

and working independently. Proactive and detailed oriented; recognized for

eliminating errors and inconsistency

PROFESSIONAL EXPERIENCE:

Hogg Robinson Group (HRG) NY, NY 2007-2010

Executive Assistant- Provided exceptional administrative support to two

senior executives at this global corporate travel management company.

Organized staff and office and implemented best practices to the company

operations. Arrange and maintained sensitive documents in compliance with

company procedures. Screen telephone, email and worldwide intercompany

communications.

. Manage, oversee and execute all high-profile meetings and events for

senior executives, staff and clients for the company.

. Negotiate, submit contracts and purchase orders, process invoices and

supervises all outsourced agencies, service providers to execute

meeting and event goals that will deliver the greatest ROI.

. Processed data for monthly reporting on client retention, wins and

losses to the Executive team and Board members.

. Arrange domestic and international travel and type detail agendas for

travelers.

. Provided document management support in areas of presentations,

organizational charts, financial spread sheets and correspondence,

merged mailings, and unique special projects.

. Processed expense reports.

. Processed time management data into ADP online payroll system for

weekly attendance and annual vacation records on 32 departmental

employees.

. Schedule meetings, conference calls and appointments in executive

calendars.

. Provided back up administrative support to the President of HRG and

the reception desk.

. Played a key role in the implementation of the company's client

contracts into salesforce.com for compliance policy and procedures.

. Post job openings and the job descriptions on the Internet job sites,

screened and review resumes that fit the job requirements and schedule

interviews.

. Facilitated the new hires desk setup, computer and general

information.

. Processed employee enrollments, changes, and terminations of

participants in all benefit plans and programs.

HCC Insurance Holdings Inc, NY, NY 2006 -2007Perform duties too varied

and diverse to be classified in any specific office clerical occupation,

requiring limited knowledge of office management systems and procedures.

Clerical duties may be assigned in accordance with the office procedures

of individual establishments and may include a combination of answering

telephones, bookkeeping, typing or word processing, stenography, office

machine operation, and filingPerform duties too varied and diverse to be

classified in any specific office clerical occupation, requiring limited

knowledge of office management systems and procedures. Clerical duties

may be assigned in accordance with the office procedures of individual

establishments and may include a combination of answering telephones,

bookkeeping, typing or word processing, stenography, office machine

operation, and filing Perform duties too varied and diverse to be

classified in any specific office clerical occupation, requiring limited

knowledge of office management systems and procedures. Clerical duties

may be assigned in accordance with the office procedures of individual

establishments and may include a combination of answering telephones,

bookkeeping, typing or word processing, stenography, office machine

operation, and filing Perform duties too varied and diverse to be

classified in any specific office clerical occupation, requiring limited

knowledge of office management systems and procedures. Clerical duties

may be assigned in accordance with the office procedures of individual

establishments and may include a combination of answering telephones,

bookkeeping, typing or word processing, stenography, office machine

operation, and filing Perform duties too varied and diverse to be

classified in any specific office clerical occupation, requiring limited

knowledge of office management systems and procedures. Clerical duties

may be assigned in accordance with the office procedures of individual

establishments and may include a combination of answering telephones,

bookkeeping, typing or word processing, stenography, office machine

operation, and filing

Office Manager /Executive Assistant -for the CEO and a staff of 10

Perform duties too varied and diverse to be classified in any specific

office clerical occupation, requiring limited knowledge of office

management systems and procedures. Clerical duties may be assigned in

accordance with the office procedures of individual establishments and may

include a combination of answering telephones, bookkeeping, typing or word

processing, stenography, office machine operation, and filing.

Perform duties too varied and diverse to be classified in any specific

office clerical occupation, requiring limited knowledge of office

management systems and procedures. Clerical duties may be assigned in

accordance with the office procedures of individual establishments and may

include a combination of answering telephones, bookkeeping, typing or word

processing, stenography, office machine operation, and filing Perform

duties too varied and diverse to be classified in any specific office

clerical occupation, requiring limited knowledge of office management

systems and procedures. Clerical duties may be assigned in accordance with

the office procedures of individual establishments and may include a

combination of answering telephones, bookkeeping, typing or word

processing, stenography, office machine operation, and filing

. Office Manager- Coordinated work flow among the staff. Prioritized and

delegated tasks, provided motivation and direction to create a

positive work environment and ensured accurate, on-time completion.

. Tracked office expenses and created monthly reports for CEO and senior

executives.

. Processed invoices, accounts receivables/payables and banking.

. Order general office supply's and kitchen supply's and company

business cards and stationary.

. Mediated conflicts among employees and between staff and management,

utilizing diplomacy and humor to resolve issues.

. Handled sensitive company and client issues and important employee

matters.

. Create and proofed word documents, write and process faxes and create

PowerPoint presentations.

. Executive Assistant- Provided continuous, high quality support to CEO.

Coordinated schedule, appointments and travel arrangements; managed

expense account and recovery.

. Type detailed travel agendas.

. Updated and maintained CEO's calendar schedule appointments and

meetings.

. Managed CEO securities portfolio and prepared regulatory filings as

needed. Acted as liaison to stockbrokers, accountants and legal

counsel.

. Organized meetings, including site selection, catering and preparation

of appropriate materials.

Liberty International Underwriters NY, NY 2001-2006

Executive Assistant

. Provide High-level administrative support to the Vice President; of

the Marine department.

. Mainly responsible for handling all the daily operation of the

department and supporting the staff.

. Attending meetings with the managers and preparing new policies, plans

to meet departments's objectives and goals .

. Schedule monthly meetings and arrange travel arrangements for the

executives and the underwriters.

. Arrange external department meetings and outings, selection of

locations, book conference room, prepared and distribute the agenda,

developed, planned and marketed and execute the events, conferences

and receptions.

. Responsible for site selection for a global energy conference (Houston

Museum of Natural Science) and contract negotiations, proposal

planning to manage the event with in budget. Arrange air travel hotel

and car accommodations.

. Manage the production of meeting and marketing material, registration

database management and on-site management.

. Process travel expense reports and liaison with the coordinating

executive travel plans and other arrangements as needed.

. Performed general bi-weekly payroll and copying and filing including

but not limited to W-4's and direct deposits.

. Organizational of files, filing set up new account files.

. Direct business relations, updating and distribution of company

literature to stimulate client interest and sales leads.

. Manage capital purchases, direct vendor relations, generate and

maintain equipment tracking records.

Skills:

Windows 2000; Microsoft Word, Excel, PowerPoint; Adobe Reader;

Outlook Express; Salesforce.com; Scanning technology; Intel Telephone

System;

Advanced Internet research; ADP Payroll online systems and Oracle T&E

systems

Business Training -Education:

Fred Pryor Seminars- NY-2008-Computer Advance Training Class for Excel

New Horizon Computer Learning Center Computer Classes - NY-2000

Microsoft Applications (Word, Excel, PowerPoint and Outlook)

GED Candidate -NJ- June 2010

High School-Jersey City NJ



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