BARBARA SLATER
*** ***** ****** 1-973-***-****
Cliffside Park, NJ 07010 abmr00@r.postjobfree.com
SUCCESSFUL EXECUTIVE ASSISTANT
Committed to exceptional support and performance excellence
Outstanding professional offering excellent senior administrative support.
Extensive experience expertise managing top initiatives and critical
projects for executive leadership; effectively support business management,
service, and data management group operations. Dedicated leader with a
collaborative approach and a result-driven focus. Excel in leading teams
and working independently. Proactive and detailed oriented; recognized for
eliminating errors and inconsistency
PROFESSIONAL EXPERIENCE:
Hogg Robinson Group (HRG) NY, NY 2007-2010
Executive Assistant- Provided exceptional administrative support to two
senior executives at this global corporate travel management company.
Organized staff and office and implemented best practices to the company
operations. Arrange and maintained sensitive documents in compliance with
company procedures. Screen telephone, email and worldwide intercompany
communications.
. Manage, oversee and execute all high-profile meetings and events for
senior executives, staff and clients for the company.
. Negotiate, submit contracts and purchase orders, process invoices and
supervises all outsourced agencies, service providers to execute
meeting and event goals that will deliver the greatest ROI.
. Processed data for monthly reporting on client retention, wins and
losses to the Executive team and Board members.
. Arrange domestic and international travel and type detail agendas for
travelers.
. Provided document management support in areas of presentations,
organizational charts, financial spread sheets and correspondence,
merged mailings, and unique special projects.
. Processed expense reports.
. Processed time management data into ADP online payroll system for
weekly attendance and annual vacation records on 32 departmental
employees.
. Schedule meetings, conference calls and appointments in executive
calendars.
. Provided back up administrative support to the President of HRG and
the reception desk.
. Played a key role in the implementation of the company's client
contracts into salesforce.com for compliance policy and procedures.
. Post job openings and the job descriptions on the Internet job sites,
screened and review resumes that fit the job requirements and schedule
interviews.
. Facilitated the new hires desk setup, computer and general
information.
. Processed employee enrollments, changes, and terminations of
participants in all benefit plans and programs.
HCC Insurance Holdings Inc, NY, NY 2006 -2007Perform duties too varied
and diverse to be classified in any specific office clerical occupation,
requiring limited knowledge of office management systems and procedures.
Clerical duties may be assigned in accordance with the office procedures
of individual establishments and may include a combination of answering
telephones, bookkeeping, typing or word processing, stenography, office
machine operation, and filingPerform duties too varied and diverse to be
classified in any specific office clerical occupation, requiring limited
knowledge of office management systems and procedures. Clerical duties
may be assigned in accordance with the office procedures of individual
establishments and may include a combination of answering telephones,
bookkeeping, typing or word processing, stenography, office machine
operation, and filing Perform duties too varied and diverse to be
classified in any specific office clerical occupation, requiring limited
knowledge of office management systems and procedures. Clerical duties
may be assigned in accordance with the office procedures of individual
establishments and may include a combination of answering telephones,
bookkeeping, typing or word processing, stenography, office machine
operation, and filing Perform duties too varied and diverse to be
classified in any specific office clerical occupation, requiring limited
knowledge of office management systems and procedures. Clerical duties
may be assigned in accordance with the office procedures of individual
establishments and may include a combination of answering telephones,
bookkeeping, typing or word processing, stenography, office machine
operation, and filing Perform duties too varied and diverse to be
classified in any specific office clerical occupation, requiring limited
knowledge of office management systems and procedures. Clerical duties
may be assigned in accordance with the office procedures of individual
establishments and may include a combination of answering telephones,
bookkeeping, typing or word processing, stenography, office machine
operation, and filing
Office Manager /Executive Assistant -for the CEO and a staff of 10
Perform duties too varied and diverse to be classified in any specific
office clerical occupation, requiring limited knowledge of office
management systems and procedures. Clerical duties may be assigned in
accordance with the office procedures of individual establishments and may
include a combination of answering telephones, bookkeeping, typing or word
processing, stenography, office machine operation, and filing.
Perform duties too varied and diverse to be classified in any specific
office clerical occupation, requiring limited knowledge of office
management systems and procedures. Clerical duties may be assigned in
accordance with the office procedures of individual establishments and may
include a combination of answering telephones, bookkeeping, typing or word
processing, stenography, office machine operation, and filing Perform
duties too varied and diverse to be classified in any specific office
clerical occupation, requiring limited knowledge of office management
systems and procedures. Clerical duties may be assigned in accordance with
the office procedures of individual establishments and may include a
combination of answering telephones, bookkeeping, typing or word
processing, stenography, office machine operation, and filing
. Office Manager- Coordinated work flow among the staff. Prioritized and
delegated tasks, provided motivation and direction to create a
positive work environment and ensured accurate, on-time completion.
. Tracked office expenses and created monthly reports for CEO and senior
executives.
. Processed invoices, accounts receivables/payables and banking.
. Order general office supply's and kitchen supply's and company
business cards and stationary.
. Mediated conflicts among employees and between staff and management,
utilizing diplomacy and humor to resolve issues.
. Handled sensitive company and client issues and important employee
matters.
. Create and proofed word documents, write and process faxes and create
PowerPoint presentations.
. Executive Assistant- Provided continuous, high quality support to CEO.
Coordinated schedule, appointments and travel arrangements; managed
expense account and recovery.
. Type detailed travel agendas.
. Updated and maintained CEO's calendar schedule appointments and
meetings.
. Managed CEO securities portfolio and prepared regulatory filings as
needed. Acted as liaison to stockbrokers, accountants and legal
counsel.
. Organized meetings, including site selection, catering and preparation
of appropriate materials.
Liberty International Underwriters NY, NY 2001-2006
Executive Assistant
. Provide High-level administrative support to the Vice President; of
the Marine department.
. Mainly responsible for handling all the daily operation of the
department and supporting the staff.
. Attending meetings with the managers and preparing new policies, plans
to meet departments's objectives and goals .
. Schedule monthly meetings and arrange travel arrangements for the
executives and the underwriters.
. Arrange external department meetings and outings, selection of
locations, book conference room, prepared and distribute the agenda,
developed, planned and marketed and execute the events, conferences
and receptions.
. Responsible for site selection for a global energy conference (Houston
Museum of Natural Science) and contract negotiations, proposal
planning to manage the event with in budget. Arrange air travel hotel
and car accommodations.
. Manage the production of meeting and marketing material, registration
database management and on-site management.
. Process travel expense reports and liaison with the coordinating
executive travel plans and other arrangements as needed.
. Performed general bi-weekly payroll and copying and filing including
but not limited to W-4's and direct deposits.
. Organizational of files, filing set up new account files.
. Direct business relations, updating and distribution of company
literature to stimulate client interest and sales leads.
. Manage capital purchases, direct vendor relations, generate and
maintain equipment tracking records.
Skills:
Windows 2000; Microsoft Word, Excel, PowerPoint; Adobe Reader;
Outlook Express; Salesforce.com; Scanning technology; Intel Telephone
System;
Advanced Internet research; ADP Payroll online systems and Oracle T&E
systems
Business Training -Education:
Fred Pryor Seminars- NY-2008-Computer Advance Training Class for Excel
New Horizon Computer Learning Center Computer Classes - NY-2000
Microsoft Applications (Word, Excel, PowerPoint and Outlook)
GED Candidate -NJ- June 2010
High School-Jersey City NJ