Sabina Vilarchao

**** ** ***** ****

Miami Lakes, FL 33015

Ph: 786-***-****

abmqvu@r.postjobfree.com

OBJECTIVE

Seeking a challenging position as an executive administrative assistant at

a growth-oriented firm, which will allow me to both further utilize my

skills and acquire new abilities.

SUMMARY OF QUALIFICATIONS

. A highly organized and detail-oriented Executive Assistant with over

10 years' experience providing thorough and skillful administrative

support to senior executives.

. Dedicated and focused; able to prioritize and complete multiple tasks

and follow through to achieve project goals.

. An independent and self-motivated professional with excellent

research and writing skills; able to grow positive relationships with

clients and colleagues at all organizational levels.

. Computer skills include: Microsoft Word, Excel, Outlook, Microsoft

Publishing, PowerPoint, QuickBooks, Salesforce.com, and Internet. Tax

preparer. (Microsoft Office 2003 & 2007)

. Data Entry (9000/kph), Type 50 wpm, and Bilingual (Spanish)

PROFESSIONAL EXPERIENCE

Executive Assistant/Sales Support

November 2009- April 2010

DVA Laboratory Services (Temporary assignment thru agency)

Fort Lauderdale, FL

. Manage front desk, greet clients, answer and route incoming calls

. Provide daily support to the VP of New Business in managing his calendar,

monitoring emails, processing expense vouchers and reconciling corporate

card expenses

. Organize travel arrangements for domestic and international, arrange

hotel accommodations, and secure ground transfers for the sales team. (15

reps)

. Assists with projects and assumed project-management responsibility where

appropriate

. Assist two Directors of CKD/Outreach with client meeting PowerPoint

presentations

. Entered commissions and bonuses for human resource department

. Assist with pre-labeling test tubes for our CKD clinics

. Prepare correspondence, reports, forms, and spreadsheets. Write

correspondence and memorandums

Executive Administrative Assistant

November 2008- June 2009

Rocky Patel Premium Cigars (Lee County)

Bonita Springs, FL

. Manage front desk, greet clients, answer and route incoming calls

. Provide daily support to the President in managing his calendar,

monitoring emails, processing expense vouchers and reconciling corporate

card expenses

. Handle President's personal errands

. Organize travel arrangements for domestic and international, arrange

hotel accommodations, and secure ground transfers for the entire staff.

(25 employees)

. Assists with projects and assumed project-management responsibility where

appropriate

. Assist the VP of Sales with client meeting PowerPoint presentations

. Entered checks daily and applied to account using Navision software.

. Order supplies, make bank deposits, maintain office and break room

inventory

Executive Administrative Assistant

January 2007- July 2008

Arise Virtual Solutions Inc.

Miramar, FL

. Manage front desk, greet clients, answer and route incoming calls

averaging 75 calls per day

. Provide daily support to (3) executives in managing calendars, monitoring

emails, processing expense vouchers and reconciling corporate card

expenses

. Organize travel arrangements for domestic and international, arrange

hotel accommodations, and secure ground transfers

. Assists with projects and assumed project-management responsibility where

appropriate

. Order supplies, maintain office and break room inventory

. Coordinate executive meetings, employee Lunch and Learn for 100

employees, and assist in mass

mailings of tokens to agents or client trainings

. Provide excellent customer service. Expectation included demonstrating

the following: high level of customer focus (to home agents), effective

listening, problem ownership, attention to learning, productivity and

efficiency with subsequent follow up

. Primarily answer telephone inquiries, but also responsible for email and

live-chat service

Executive Assistant to VP of Sales

August 2003- December 2006

Atico International

Ft Lauderdale, FL

. Answer phones. Route calls as necessary, take accurate messages for VP

. Handled calendars, expense reports and travel arrangements for VP

. Prepare correspondence, reports, forms, and spreadsheet. Write

correspondence and memorandums

. Schedule meetings and maintain calendars for current accounts

. Maintain manuals for department-update, department records for Holidays,

Personal, Vacation, etc.

. Manage and control one major account for VP: submit quotes; enter orders,

collection, and track shipment overseas

. Collections to all accounts dealing with letter of credit and wire

transfers. Assisting with accounting department.

. Creating invoices, maintaining/updating customer accounts, accurately

preparing deposits, and contacting customers for timely payments and

collections.

. Maintain records and prepare reports such as organizational charts, phone

lists, budget information etc.

Overseas Administrative Assistant

September 2001 - March 2003 Intec Inc.

Miami Lakes, FL

. Assisted in importing goods from China, shipped samples, and data entry

of cost of new items into system

. Follow up daily on any open issues regarding new product development

. Proof artwork before released into overseas market

. Distributed documentation from China to our local broker and forwarded

for clearance

. Ensured containers and air shipments were on schedule

. Input ETD's and ETA's on future orders and notify sales department

Sales Assistant

November 2000- August 2001

Pool Water Products Ft.

Lauderdale, FL

. Assisted clients on the phone and walk-ins, do quotations, take orders,

purchase special orders from factories, and schedule deliveries

. Follow up with vendors on availability and scheduled delivery time

. Determine in-bound and out-bound freight charges

. Entered data into order entry and released a pick ticket for warehouse

. Type correspondence to keeping clients informed of account status and

other pertinent information

Sales Assistant Intl Division/Exe. Assistant April

1996- April 1998

Power Telephone & Supply Company

Doral, FL

. Maintain accurate client records, purchase orders, and warehouse receipts

. Rectified delivery discrepancies in quantities and costs upon delivery of

merchandise

. Insured vendor adherence to P.O. instructions maintained log of sales for

commission purposes

. Type correspondence to keeping clients informed of account status and

other pertinent information

. Issued necessary return authorizations when returning merchandise to

vendor

. Familiar with Letter of Credits and export documentation

. Provided support to the Accounting department and Human resources

. Receiving applying payments to customer accounts, entering contracts and

creating invoices, maintaining/updating customer accounts, accurately

preparing deposits, and contacting customers for timely payments and

collections.

. Provide full support to the President by making travel arrangements for

VP

. Prepare correspondence, reports, forms, and spreadsheets. Write

correspondence and memorandums

EDUCATION

Present

. Colorado Technical University Colorado Springs, CO

. Expected graduation date 3/2012

. B.A. in Business Management

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