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Assistant Executive

Location:
Van Nuys, California, 91401, United States
Posted:
May 27, 2010

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Alma M. Rogers

Van Nuys, (818) ***-**** E-Mail:

CA 91401-4005 abmq5w@r.postjobfree.com

Objective

To secure an Executive Assistant position that will utilize acquired

experience, abilities and afford an opportunity for growth.

Relevant Qualifications

. Over fifteen years administrative/clerical/word processing

experience

. Ability to provide multi-manager support; work well independently,

as well as a team member; take and follow directions accurately

. Conscientious, dedicated, dependable and open to learning new

skills

. Excellent organizational, interpersonal, follow-up, time management

and oral/written communications skills

. Quick learner, detail and multi-task oriented

. Ability to use tack and diplomacy, maintain confidentiality,

prioritize workflow to meet deadlines and work effectively under

pressure in a fast-paced, change-oriented corporate environment

. Professional, flexible, self-motivated, conscientious worker with a

strong work ethic

. Proficient in Windows, MS Office Suite: Word, Excel, Access and

PowerPoint; knowledge of Visio; Internet, Lotus Notes and Outlook;

Dictaphone; Type 65-70 wpm

Professional Experience

Administrative/Clerical Skills

Typed correspondence, memorandums, proposals, counters, leases and forms

using various computer systems, distributed mail, faxes and overnight

packages

Ensured accuracy of grammar, punctuation, spelling and format; created

agendas for internal/external meetings

Generated, reorganized and maintained alphabetical and chronological

filing systems/records for greater efficiency

Assembled materials, then supervised copying and binding for Director

meetings

Extensive experience scheduling internal/external appointments, business

meetings/seminars, reservations, conference calls, travel accommodations

with rental cars or other transportation, electronic calendar

maintenance, ordering stationary from SAP and ordering office

supplies/business cards

Interpersonal Skills

Excel at developing strong working relationships with staff and senior

executives

Provided outstanding client service focusing on client satisfaction

Over fifteen years experience working effectively with a diverse

population

Developed excellent rapport with supply vendors

Liaison for insurance and medical assistance companies

Technical Skills

Performed extensive word processing, including 500+ medical flyers and

brochures; merged letters/labels for mass mailings

Created promotional materials for client base of over 100,000 Medi-Cal

members in Los Angeles County

Processed expense reports, commission invoices, check requests and

purchase requisitions

Generated Information Systems requests and facility work orders using

company database

Developed and authored spreadsheet for the 60-70 annual client meetings

using Excel

Trained new hires on how to use e-mail program

Employment History

2002-2008 Sr. Secretary Health Net of California, Pasadena, CA

Inc.

2001-2002 Administrative Macerich Company Santa Monica, CA

Assistant

1999-2001 Fleet Medical Princess Cruises Los Century City, CA

Coordinator Angeles

1998-1999 Administrative Independent Contractor San Fernando

Assistant Valley, CA

1995-1998 Executive Assistant Festival Management Santa Monica, CA

Corporation

Education

Medical Terminology West Valley Occupational Center Woodland Hills, CA

Computer Operator/Software LAUSD, Div. of Adult and Career Sun Valley, CA

Applications (CAS) Education

Word Processing and Computerized Ameritech Colleges Van Nuys, CA

Accounting

Special Recognition -

Dean's List for Academic Ameritech Colleges Van Nuys, CA

Achievement



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