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Administrative Assistant Manager

Location:
La Habra, California, 90631, United States
Posted:
May 27, 2010

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Veronica Corona - Jimenez

*** **** ****** - ** *****, CA 90631 (562) ***-**** -

abmq1b@r.postjobfree.com

Objective

It is my objective and goal to bring to your department a resourceful

ability to coordinate multiple tasks as well as the creativity and

accountability to keep it all organized. I am looking for an opportunity

for growth in an industry focused on excellence and driven by quality.

Experience

2008/2010 - Yamaha Corporation USA - Cypress, CA

Administrative Assistant

Responsible for supporting the General Manager of Marketing & Advertising

and members of the corporate marketing team. Responsibilities include

organizing executive monthly reports and budget accounts. Assist in

preparing monthly project calendar, coordinate sales/marketing meetings and

travel arrangements both domestic and international. Submit invoices for

payment coded for individual accounts, order supplies, distribute mail, up

date new product pricing cards. Prepare monthly budget report schedules

and manage monthly agency billings. Create and organize advertising

material for inventory and assist dealers with marketing material inquiries

and track orders. Handle product release orders for company unit

"giveaways" and product accommodation sales. Responsible for national

event ticket sales throughout the year and assist in coordinating new

product introduction events.

Other daily responsibilities included scanning contracts/agreements,

filing, collation of manuals and mailings. Reconcile monthly expense

reports. Administer budget reports and submit cost sharing invoices to

Japan and other foreign countries. Handle overseas export documents and

assist other administrators in the division as needed.

2006/2008 - UNITEDHEALTH Group/ OptumHealth Care - Cypress, California

Administrative Assistant

Responsible for managing the calendars for the National Medical Director,

Director of Network Management for Transplants, the Medical Director

of Provider Services and the Director of Case Management of Product

Operations. Duties included organizing meetings, teleconference calls,

WebEx meetings, processing expense reports and complex travel

arrangements. Other duties included scheduling, updating and tracking site

visits for the National Medical Director as well as coordinating special

project materials for supporting Doctors.

In addition, assisted the Department Managers to gather and track issues

from work at home and on-site nurses, as well as maintained the departments

nurse licensure certification/verification, and documentation reports.

Created and kept track of nurse employee H.R files for audit purposes.

Assisted Case Management with the mailing of various correspondence to

members that included failure to contact and letters of introduction

including documentation into the Case Management Systems. Other

administrative duties included coordinating department supply, equipment

and service requests. Assisted in planning and coordinating special

department meetings and events throughout the year.

2004/2006 - GPH Realty & Investment Brea, California

Administrative Assistant/ Coordinator

Responsible for conducting property research; property management duties.

Develop and maintain files, tenant lease/mortgage collections and special

billings. Served as liaison to investors, clients, agents, lenders, legal

counsels, and Title and Escrow companies. Also responsible for preparing

and submitting real estate purchase agreement offers, as well as

coordination of purchase and sale transactions. Prepare mailing and

presentation packets for investment properties. Provides

administrative/customer support to brokers, managing partner, and investors

in daily company management.

2002/2004 - UNIMAX Foundation Norwalk, California (A Non-profit Agency)

Administrative Coordinator

Responsible for assisting the Executive Director/Founder as office manager

and administrative analyst in daily business operations. Conducted human

resources functions such as maintaining personnel files and records.

Responsible for accurate submission of monthly administrative and contract

compliance reports to the California State Department of Education through

internet correspondence. Prepared agency communication, memoranda,

internal/external reports and other official documentations. Served as

official liaison to the California Department of Education, as well as all

other government agencies, non-profit organizations and other business

entities.

1998/ 2002 - Mexican American Opportunity Foundation Montebello, California

(A Non-profit Agency)

Administrative Assistant to the Grants, Research & Economic Development

Dept.

Assisted in the research and development department gathering information

and statistical data to identify social service needs of community

residents. Develop and maintained the department's database system of

resources, educational institutions, business industry, and government

agencies for program development. Developed a filing system for

informative resources, grants, other funded projects and general documents.

Assisted in the preparation and submission of new grant applications, and

prepared corporate information packets for distribution.

1993/1998 - Mexican American Opportunity Foundation Montebello, California

Assistant to the President

Assisted the president with all personal and administrative

responsibilities including handling of incoming/outgoing telephone calls,

preparation of reports for members of board of directors and project

manager meetings. Scheduled business meetings, coordinated travel

arrangements, assisted in coordinating fund raising events. Maintained

computerized filing system, ordered office supplies, and assisted in

various special projects as assigned.

Skills and Abilities

. Good computer (Windows XP) skills including Microsoft Word,

PowerPoint, Outlook, Lotus Notes, Excel and Word Perfect.

. Types 50 wpm.

. Strong organizational skills; able to work independently; takes

initiative; self-motivated; pays great attention to detail; able to

multi-task; team player; respects confidentiality

. Fluent in English and Spanish

. Knowledge of Health Care Insurance

. Experience with NICE, RIMS and CMDS systems

Education

1991. James A. Garfield High School

1996 - 1997 Real Estate Principles - American Schools Los Angeles,

California



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