Manager Administrative Assistant
Resume:
CARRIE CUADRA
********@***.***
Career Goals:
To successfully demonstrate my skills as a Human Resources Assistant/Executive Assistant in a competitive and
professional environment with room to expand and grow within an established organization. I have 5+ years of
experience managing and running large scale corporate offices. I would like to find a company in which I can
demonstrate my skills and make a long lasting career.
Summary of Qualifications and Skills
-Trained in time management, understands a strong sense of urgency regarding confidential, legal, and time sensitive
documents.
- Ability to educate and train new employees on policies and procedures regarding health insurance, benefits, and
company regulations.
- Proficient in Microsoft Words, Excel, Power Point, Outlook, Great Planes, and various accounting software with the
ability to multi-task and learn new skills including advanced written and verbal skills..
Advanced communication skills in business related issues, making sure things are communicated clearly and in a
timely manner in order to get tasks completed on time.
- Excellent organizational skills which includes keeping files neat and in order, knowing how to prioritize duties,
keeping up with paperwork daily which can include meeting deadlines.
Self motivated, team player, detail oriented with a positive attitude and eager and willing to work on extended projects
when needed.
Professional Employment Overview
Workway Staffing
Human Resources Assistant/Executive Administrative Assistant to VP of Sales and Marketing
July 2009-February 2010
• Handle all Accounts Payable/Accounts Receivable duties, including data entry using QuickBooks
• Maintains personnel records, including vacation and leavel, approved monthly time sheets
• Answer Manager’s telephone calls and directed and assisted callers as necessary
• Manage office mail, phone calls, messages, emails and weekly invoicing.
• Create Excel spread sheets for missing time sheets, weekly stats for employees, new hires.
• Report to the Senior Vice President weekly with updates on new hires and schedule updates.
• Processed legal documents such as I9’s and W-4 forms upon completion for payroll purposes weekly
• Educated new hires on Health Insurance benefits and company policies and procedures regarding payroll
• File, faxed, organized, and input files into company accounting system to post for viewing.
• Responsible for setting up meetings, catering, conference room demonstrations, and travel arrangements
• Process background checks on potential employees using Accufax.
• Daily reconciliation of petty cash and recounts when needed.
• Trained as a Jr. Recruiter, completed job postings and searches for future new hires, set up appointments.
• Interviewed, recommended hiring and supervised the training of new employees
Super D-Import CD’S
Human Resources Assistant/Office Administrative Support
February 2008-June 2009
• Responsible for providing administrative support for specific and/or ongoing projects, such as generating
expense reports, calendars, and employee’s personal information as well as applying general business
practices to such projects.
• Utilize personal computer to do word processing, prepare letters, documents, reports and forms as directed.
• Answered telephone calls and direct or assist internal and external callers as necessary.
• Maintain an inventory of supplies, including monitoring needs and ordering.
• Maintain chronological and alphabetical filing systems for the entire accounting department.
• Coordinated work with other administrative staff, played a key role in the coordination of staff efforts
• Coordinated travel arrangements, special events, and catering for the office
• Prepare meeting materials, meeting set-up, minute taking, etc. as designated by the manager.
• Processed new hire paperwork such as I9’s W-4’s and other confidential time sensitive documents.
• Delegated incoming and outgoing correspondence per administrative policy.
• Assisted in processing all incoming invoices (AR and AP) and expense reports for director and other
management staff
• Maintain confidential and sensitive information and files regarding management projects, policy, and
personnel ensuring appropriate follow-up.
Connell Chevrolet
Executive Administrative Assistant to the Fleet Manager of Connell Chevrolet/ Payroll Admin
September 2006-January 2008
• Oversaw calls for a staff of 200+ employees, took messages for all salesman
• Personal Assistant to Fleet Manager handled all personal mail, messages, setting up meetings, and incoming
and outgoing correspondence.
• Responsible for filing, following up with driver for deliveries, metering mail for entire accounting dept.
• Assisted incoming customers with any questions they might have regarding payments and prices.
• Receive payments, process and posted payments to customer's accounts.
• Create spread sheets to keep customers records, payments, credit verifications organized.
• Ran credit checks to qualify customers and updates all personal files for company records.
• Assist accounting department with AR/AP (Invoicing) during busy times of the month.
• Verified time sheets with salesman, approved, then files were sent to ADP.
• Placed thank you calls to current customers on a weekly basis, follow up calls.
Fifth Avenue Jewelry
Store Manager/Jewelry Buyer
April 2001-June 2005/Store Manager
July 2005-Current/Part Time weekend Manager
• Create weekly schedule for store, responsible for monthly sales goals.
• Organize store and created displays for cases, organized back stock.
• Assist customers with special orders on products not in the store as well as repairs
• Communicate with numerous vendors throughout the Los Angeles area regarding re stocking.
• Developed long last relationships with clients for 8 years including 10+ vendors.
• Motivated staff to work as a team to accomplish store goals and sales.
• Traveled to trade shows in various locations including Las Vegas for the annual diamond shows.
• Succeeded in driving sales team to exceed goals for the past 8 years, number 2 store in the district.
• Processed weekly shipments of product, placed on the floor each week for promotions
• Maintained payroll for the past 10 years using various accounting systems including ADP
Education
El Toro High School
25255 Toledo Way El Toro, CA 92630
Major: General Education
Degree Obtained: High School Diploma
Overall GPA 3.4
FI.D.M
919 South Grand Avenue, Los Angeles CA 90015
Major: Merchandise Marketing 2001-2003
Degree Obtained: Associate of Arts Degree in Merchandising Marketing
Overall GPA 3.7
Cal State Fullerton
800 North State College Boulevard, Fullerton CA 92831
Major: Marketing 2003-2005
Degree Obtained: Bachelors Degree Marketing
Overall GPA 3.5
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