Management Executive Assistant

IRIS M. RAMOS

Miramar, FL *****

( Mobile: 954-***-****

abmj1m@r.postjobfree.com

PROFILE

Skilled high level Executive Assistant with proven ability to successfully support business managers, undertake special

research and analytical projects to fit business purpose. Expertise on Finance and Accounting providing assurance in

the integrity of the information reported and exceeding expectations of contribution performance. Strong

communication and interpersonal skills at all levels within the organization.

PROFESSIONAL EXPERIENCE

BP – BRITISH PETROLEUM (Dec. 2003 to Jan. 2009)

Latin America Regional Office, Doral, Florida

BP is one of the world’s largest oil and gas companies, serving millions of customers every day in more than 100

countries across six continents. Business segments are Exploration and Production; Refining and Marketing; and Gas,

Power and Renewables. It provides its customers with fuel for transportation, energy for heat and light, retail services

and petrochemicals products for everyday items.

Executive Assistant

Reported directly to the Vice President for Latin America and to Regional Controller and provided support to the Latin

America Leadership Team (LALT) based in Doral, Florida.

Planned and coordinated all logistical and meeting aspects of the regional leadership team, Extended Leadership

Team and Americas Leadership Team including bookings for conferences, hotels and travel arrangements.

Analyzed what background materials were needed, and collected, organized, and distributed materials and

agendas throughout the local office and Latin American countries.

Provided analytical and administrative support to the Finance team and to the Controller for the Latin American

Region.

Provided support to the HR Manager in the preparation of headcounts reports for the Latin America Region and

collected data to sustain such reports. Amended and communicated organizational charts to the entire

organization.

Provided support to the LALT with the assembling of project information and with the preparation and designs of

presentation slides.

Scheduled performance reviews for all members of the management team with their direct reports.

Coordinated and maintained the LALT calendar of appointments making independent judgments about priorities.

Developed and maintained excellent interpersonal relationship with Country Managers, BP organizations and

external contacts such as government, auditors, customer and industry related representatives and/or their

assistants. Strong networking skills to enhance effectiveness and share knowledge for lasting relationships.

Actively seek out best practices related to own area of contribution and demonstrate a commitment to the success

of the team and the wider organization.

Excellent IT applications skills, particularly in data management.

Process all office supplies and equipment along with recommending ways to reduce office operations costs.

Strong work ethics and well versed in handling sensitive corporate and personnel information.

1 CV Iris M. Ramos

Deputy Finance & Accounting Analyst

Special Assignment to provide support to the Controller of the Latin America Region and to the Regional Finance

Team while continuing supporting management in my Executive Assistant Role.

Responsible for monthly and quarterly Group Reporting to ensure submission deadline is met.

Prepared Intercompany reconciliations and follow up on outstanding items and resolve queries.

Prepared monthly Trial Balance and reconciliations for all balance sheet items.

Resolved any differences arising out of reconciliations of subsidiary records with General Ledger.

Established and maintained control procedures.

Ensured all aspects/support/development and robustness of procedures related to the plan process are followed,

and executed/applied accordingly.

Provided support to management team on budget monitoring and control.

Monitored 8 Latin American countries to assurance compliance with global BP’s policies and procedures.

Recognized and communicated savings opportunities to management.

Accountable for delivery of cost reduction targeted in business plan and value target.

Provided analysis of key values drivers and highlighting areas of risk and opportunity.

Responsible for supporting the accurate and timely provision of forecast and actuals data for the business.

Projects:

Management of Change (MOC) – Active member of the project to reorganize the business:

Systematically identified and managed all risk associated with the proposed change.

Ensured all required actions and recommendations were fully implemented

Developed a working plan that detailed timescale for the change and control measures to be implemented in my

area of expertise.

Purchase to Pay Project (P2P) for the Miami Office P2P was a multi year project to standardize how the segment

procures and pays for goods and services from suppliers and vendors.

OCEAN FRESH SEAFOOD, INC., MIAMI, FLORIDA (Jun 1997 Aug 2003)

Administrative Assistant & Logistics Coordinator

Responsible for managing and controlling all international and domestic shipments and secured their final distribution

to the different markets in and out of the United States. Keep and report inventory availability for all fresh and frozen

products and prepared daily reports to management.

Support management in purchasing products from all regions including Central and South American, Caribbean and

European markets.

EDUCATION

BP FINANCIAL UNIVERSITY 2005 2006

Sustainable Internal Controls (2006) Course to understand the key external and internal control drivers having

knowledge of SOX. Analyze a process; indentify control points, control objectives and control activities. Understand

my role and accountabilities in a business as usual environment.

Internal Control Awareness (2005) Course to understand the fundamentals of control including key categories of

control, IT controls & reconciliation controls.

UNIVERSITY OF WISCONSIN, MILWAUKEE, WISCONSIN 1995 1996

Intensive English Course – Immersion to a high performance level to improve English as a Second Language (ESL)

2

UNIVERSITY OF PUERTO RICO, CAYEY, PUERTO RICO 1989 1994

Bachelor Degree in Business Administration

SKILLS

Fully Bilingual (English – Spanish)

Experience on: JDE, SAP, Solomon, Business Explorer, E Project Management and Excel including Pivot Tables,

macros, formulas, formatting, V lookup, Microsoft Word, Power Point, and Outlook. Familiarity with Siebel CRM

application.

3 CV Iris M. Ramos

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