Assistant Management

RESUME

PENINA OUDA ONYANGO-SUMMARY RESUME OF JUNE 2010

Address/Contacts

131A Elm Street, New Rochelle, Zip 10805, NY-USA

Tel: 914-***-**** (House),

Mobile.914-***-**** or 914-***-****

Email: abmfq8@r.postjobfree.com

Career Objectives: To excel and continue practicing in the area of information science by

exploring my potentials to change the lives of our clients by providing the right information at the

right time to do their work. Particularly, support to the public, academic and researchers, and other

institutions to access and make best use of information materials.

Academic qualifications

B Technology (Library and Information Science), University of South Africa, South Africa, 2003-

2007.

Diploma in Information Studies (Kenya School of Professional Studies), Kenya National

Examination Council; 1997-1999.

Library Assistant Certificate Course from Kenya Polytechnic, 1992-1993.

K C.E. ‘O’ level certificates, 1983

Trained in various courses in Ms. Window, Ms. Word and Ms. Excel and advanced Excel,

Introduction to the Internet, Ms. Access and Ms. PowerPoint.

Work experience

• Librarian Volunteer (May 2010 to Present): New Rochelle Public library, New York,

USA

Campus Librarian (2008 December – 2009 December): Moi University, Nairobi Campus,

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Kenya

• Senior Library Assistant (2003 – 2008): Moi University, Nairobi Campus, Kenya.

Library Assistant (1996 - 2003): Moi University, Faculty of Health Science, Eldoret-Kenya

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• Junior Library Assistant (1989 - 1995): Moi University, Main Campus, Eldoret-Kenya

• Library Attendant (1985 - 1989): Moi University, Main Campus, Eldoret-Kenya

Detailed work experience:

Librarian Volunteer (May 2010 to Present): New Rochelle Public library, New York, USA

Working in all the library sections while focusing specifically on the following:

Working in the circulation desk

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Organize information materials to be taken for Cataloguing and classification

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Shelve reading and shelving of library materials

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Providing reference assistance for those who are looking for information materials

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Campus Librarian (2008 – 2009): Management of a Campus library, Moi University

Nairobi Campus, Kenya. In this position, I handled many tasks as bulleted below:

Supervised 10 staff in all the departments of the library

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Supported in Knowledge Management functions of the University

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I handled all administrative and liaison functions of the library to acquire books, maintain

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library record, update newsletter and making official communications and reports of the

library to senior management

I supervised the filing and Maintain library records

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Provided instruction to library staff on how to on new technology

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Solicited funds and donations for information materials.

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Served on library, college, regional committees and task forces as needed.

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2. Assistant to the Campus Librarian (2006 – 2008): Supervision of staff in the Technical

Department that included among many of the following activities:

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Checking the bibliographical records that have been entered in the online catalogue if

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they are correctly done.

Make sure that all the schools have forwarded their list of the information material they

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want the library to acquire (before the semester starts)

Make sure that information materials that have been received/acquired are checked

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against the packing slips to make sure that the correct titles have been received.

Made sure that all recorded reference question asked by users in person or by telephone

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are all answered well and correctly and

Made sure that all library record are correctly filed and maintained

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3. Library Assistant (2004- 2006): Moi University, College of Medicine, Eldoret.

Reference librarian

Under the direct supervision of the university Librarian I used to performs research

and reference and related library services.

Essential Functions were:

Perform all research required in writing, by telephone or in person to assist

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Doctors Nurses Students and librarians in obtaining information. This

included extensive research utilizing published sources, telephone contacts,

and library databases.

Assisted in the education of library user on the operation and services

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available in the Library

Assisted library users in the use of print and electronic resources as required.

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Assisted library user to get materials from other libraries and information center

(Interlibrary loan).

Participated in collection development by making specific

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recommendations to the university Librarian of databases, publications

and/or services for the Library.

Engaged outside research services to retrieve documents from distant

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locations, contacting or corresponding with agencies or organizations to

obtain materials.

Assisted in the upkeep and maintenance of existing internal databases as

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required.

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Participated in the training of new university library staff members.

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Reviewed articles and other pertinent information that would be of interest

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to the users and alert them on new developments.

Assumed the duties of the university Librarian in his absence.

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Handled requests to monitor news and government regulatory filings

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utilizing electronic resources or outside service bureaus as necessary

Works on special projects and performs other departmental duties as

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assigned.

3. Library Assistant (2003- 2004): Moi University, College of Medicine, Eldoret.

Management of the “Circulation Services”.

I managed the circulation, inventory, exit control security, and physical maintenance of the print

collections and also supervised library public services operations which included:

Overseeing the charging out, returns, and re-shelving of circulating print materials

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Generating integrated library system reports for overdue materials, fines, and lost & paid

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items, generated all overdue notices to users, then send overdue notices to Media Services

and Inter-library Loan Supervisors for processing. I also charged and collected fines and

replacement costs, and prepared receipts and monthly reports for fines and charges for

print collections, and sent them to finance.

Negotiation of overdue notice complaints and referred them to Campus Librarian when

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appropriate.

Approval of the extension of library privileges to library users based on information

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received from applicants.

Maintain ace of library records

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In the Reserves (Books) Systems, activities handled by me included:

Creating and maintained accurate and consistent course records in the integrated library

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system reserves subsystem, regardless of the format of the reserve items for the course

and processed print reserve requests.

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Arranging for the purchase of books when requested by faculty, submitting purchase

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requests to appropriate bibliographer and also tracking faculty personal copies of reserve

books from their receipt, through cataloging and their return to faculty.

Removed reserve books and suppressed course records at end of semester or when no

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longer needed and notified faculty of reserve procedures and policies in advance in each

semester.

In the Collection Maintenance & Exit Security Control, I did the following:

Supervised shelving, shelf-reading, shifting and space planning, and cleaning of print

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collections (books, bound periodicals, and current periodicals and newspapers).

Conducted searches for missing print materials and prepare preliminary order forms for

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replacements.

Identify all print materials in need of repair or replacement, prepared preliminary orders for

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replacements, and changed status of repair items in system item record.

Carried out print collection inventory projects planning by the Technical Services Librarian

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and also oversaw operation of the exit control system.

Communicated with the Student Development and Campus Safety regarding attempted

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thefts and mutilation of Library materials and represented the Library at any subsequent

hearings.

Developed communication and training procedures to ensure the security of collections

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against theft and physical deterioration.

In the area of Planning & Budget:

I prepared assessment reports on circulation of materials, collection loss, and revenues (fines,

waives, book loss payments) including annual report. Developed long and short range plans for

shifting or re-arranging of collections needed to accommodate growth of collections and any

additions, weeding or elimination of collections. I evaluated the need for equipment and made

recommendations for purchases. As needed, I acted as a resource for projects and planning for the

Public Services Department and/or the Library as a whole.

Personnel Management

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I oversaw student assignments and scheduling, prepare student time-sheets and authorize payment.

I used to hire, train, supervise, and evaluate part-time circulation student assistants. I developed

and revised student assistant training for circulation, exit control, shelving, reserve processing,

book searches, and stack maintenance.

Reference department:

I ensured that all recorded questions asked by users in person and by telephone are answered. I

assisted users in locating materials at other libraries and referred users to proper desk or personnel.

I recorded accurate statistics of reference transactions and assisted users in using the online catalog,

databases, and all reference sources in both electronic and paper format. I used to refer involved or

in-depth reference questions to the appropriate reference librarian. I administered and interpreted

reference policies and procedures to students, staff, faculty, and the general public.

4. Library Assistant (1996 - 2003): I worked in the Technical department (Acquisition,

Cataloging and classification):

I was responsible for copy cataloguing, that is downloading of bibliographic records either from

Online Computer Library Centre (OCLC), Library of Congress online catalog or commercial

vendor database or another library’s on line catalogue to our local system. I was also doing

original cataloguing for those titles that have recently been published or has a specialized topic

for example, local or government publications where a bibliographical utility may not exist in a

utility vendor or vendor database, and in this case I used to do original cataloguing to create a

full bibliographic record using Machine Readable catalogue (MARC) and Anglo American

Cataloguing Rules (AACR2). Then I would take would pass them over to the technical librarian

to counter check, before I hand them over to the circulation

Acquisitions: Through the supervision of the technical department librarian I was responsible

over publishers catalogs or write a letter to each department to send us a list of books that they

want the library to acquire for them (this was the library policy and procedure). Thereafter share

the list with vendors to supply the information materials under the supervision of the technical

librarian.

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5. Junior Library Assistant (1989 - 1995): Moi University, Main Campus, Eldoret-Kenya

Provided reference assistance to patrons.

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Assisted patrons in using the computers

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Worked at the circulation desk

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Registered patrons for library cards

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6. Library Attendant (1985 - 1989): Moi University, Main Campus, Eldoret

Provided reference assistance to patrons.

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Assisted patrons in using the computers

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Worked at the circulation desk

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Registered patrons for library cards

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7. Library Intern

Library of international livestock research institute (ILRI) Nairobi Kenya, while pursuing my

diploma course at the Kenya School of Professional Studies.

8. Honors:-

Long serving a ward in Moi University

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Certificate of Appreciation for having served the school of medicine library for over 15

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years

8. Referees

Referee 1 Referee 2 Referee 3

Kira Ailello. Kofi Addo-Nkum Dr. Tirong Arap Tanui,

Librarian/Head of support Service Rerefrence Librarian University Librarian,

New Rochelle Public library New Rochelle Public library Moi University, P. O. Box

One library Plaza, New Rochelle One library Plaza, New Rochelle 3900,Eldoret, Kenya,

New York 10801-9998 New York 10801-9998 Telephone : +254-********

Telephone: 914-***-**** ext 24 Telephone; 914-***-**** +254-*********

Email:abmfq8@r.postjobfree.com Email:abmfq8@r.postjobfree.com

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