Specialist Construction

Ariel Davis

**** ********* **** *** #*** Lanham, MD 20706 404-***-****

***********@****.***

OBJECTIVE

To secure a position that will allow me to provide acquisition, customer

service and administrative support services to my potential employer and

their clients.

EXPERIENCE

General Services Administration PBS; Acquisitions Division; Atlanta, GA

Advance Engineering Design, Inc-Contractor

Contract (Closeout) Specialist 02/2009-

6/2010

. Support the Acquisitions Management sector for PBS with administrative,

procurement and acquisitions tasks.

. Prepare/revise/edit and track a variety of controlled correspondence

documents including reviewing PR's for completeness and accuracy,

preparing documents for signature by CO and preparing letters for contract

award.

. Prepare necessary contract termination and settlement history documents.

. Assist with negotiation settlement of contractor's claims when contracts

are terminated.

. Maintains accurately files and ensures necessary actions are taken

closeout the contract file.

. Purchases materials, supplies, or services; coordinate all communications

related to purchases and follow up to customer and/or vendor requests;

Resolve issues with suppliers, to include but not limited to damage

claims, rejections, losses, return of materials, over-shipments, and

cancellations.

. Occasionally participates in pre-award, post-award and/or price/cost

analysis functions.

. Assist with preparing/developing routine solicitations and contracts

including Request for Proposals (RFP), Request for Quotes (RFQs); Records

and safeguards bids and proposals received in the office and opens reviews

of bids

. Develop amendments to solicitations utilizing Comprizon.

. Prepares Procurement summaries including negotiation summaries, bid

responsiveness and responsibility determinations of offerors and bidders

. Prepares recommendation for award, documenting reasons for decisions

including justifying basis for not recommending lowest bidder or rejecting

unacceptable proposals.

. Performs recurring administrative functions such as preparing and issuing

routine modification, reviewing routine invoices and recommending payment

to Senior Contract Administrator.

. Reviews procurement requests and related documentation and determines the

appropriate method if procurement

. Review, prepare, interpret and edit contracts internal work orders and

modifications for products and services identifying any organizational

risk. Propose alternative terms when necessary.

. Assist contracts managers in document creation, storage, and updating of

all cradle to grave contracts.

. Work in multi-functional (IPT) teams to ensure mission success.

. Support proposal preparation by assisting with RFP reviews, coordinating

with pricing and reviewing terms and conditions.

. Act as initial POC for customers and internal personnel regarding

contractual communications; Establish trust and rapport with project

managers.

Georgia State Financing and Investment Commission Construction Division;

Atlanta, GA

Contract Specialist

07/2007-2/2009

. Supply direct support to Contracts section of the Procurement Services

Division in conjunction to fully executing administrative functions within

the Procurement Department.

. Serve as the Procurement initial point of contact by screening callers

and answer all informational inquiries related to statewide construction

projects and GA Land Sales; responds to inquiries concerning bids and

explains procedures for handling quotes and/or amending/ canceling bids.

. Mandate Procurement Conference Room and Bid Room.

. Prioritize and execute multiple contracts/correspondence for review by

supervisor in accordance with the processes and procedures for A/E and

Design-Bid-Build.

. Serve as the POC for all construction and A/E contracts; Act as a liaison

between Agency departmental staff and the Governors' Office to ensure

processing and execution of contracts, including securing appropriate

signatures, distributing executed copies and maintaining contract files.

. Assist with composing RFP's and ITB's in conjunction with

analyzing/compiling contract data to determine price reasonableness and

advertising for bid opening.

. Prepares documents for contractual file; Work closely with Procurement

Technician to ensure proper closeout of all contractual files;

. Work with Sr. Contracts Specialist to post RFP/RFQ's to the GA

Procurement Registry and manage all facets of the Design Bid-Build process

. Assist in the selection of vendor and vendor performance assessing their

capabilities and/or suggesting alternative sources.

. Provide technical assistance on difficult purchases in conjunction to

authorizing payment of invoices.

. Audit billing related to procurement including checking invoices against

purchase orders and submitting to Accounting for payment;

Process/Track/Log all correspondence and contracts.

. Forward all acquisitions to appropriate party and assist Contract

Specialist with preparation of agreements to support services/items for

maintenance of equipment and rental/leased items.

. Responds to inquiries concerning bids and explains procedures for

handling quotes and/or amending or canceling bids for construction

projects.

. Maintain contract files, notifies agencies with contract issues; Manages

the procurement process with the Contract Specialist in the Invitation for

Bid (IFB) and RFP process including Pre Planning, Pre Award, Award, Post

Award, Administration and Contract Close Out process.

. Serves as a point of contract in regards to all bid, contract and land

sale inquires; evaluates proposals, review acquisition request, Plans pre

and post award conferences.

. Serves as the Contract Closeout Specialist ensuring accuracy of the

contract to close out the contract file.

. Ensures the posting of bid openings, bid amendments and upcoming projects

are up to date via the Agency website.

Building Diagnostics, Ltd; Laurel MD

Executive Assistant

10/2004-

6/2007

. Answer and screen telephone calls and answer informational inquires

pertaining to specific projects;

. Track all correspondence documents; Forward correspondence to necessary

party for appropriate actions and/or draft and compose correspondence

documents; Create/manage accurate filing systems for correspondence

. Maintain and mandate Director's Calendar and E-mail

. Assist/Type/Data Enter verbiage for proposals and contracts assuring

contract guidelines are followed

. Assist AP/AR personnel with budgets utilizing and expense reports for

travel and other procurements

. Execute tasks to market the company and attend annual marketing promotion

seminars;

. Prepare material for inspectors to take on inspection; Accompanies

inspectors on site to gather samples and data and prepares/ data input

information for reports

. Prepare and arrange mailings and specimen samples for courier pick-up;

. Schedule conferences and/ or conference calls

. Make routine travel arrangements for the Director of Environmental

Services and CEO of the company.

United States Senate, Sergeant at Arms Office; Washington, D.C.

Administrative Specialist

6/2002-

4/2004

. Serve as the receptionist for the Sergeant at Arms Offices greeting

customers and answering informational inquires.

. Manage and order all supply and equipment inventory accounts and procured

office supplies; Arrange and implementing office/workstation moves.

. Input ticket requests for repair of equipment, parking, and ticket

requests for maintenance.

. Edit and distribute on-call rosters and metro subsidy.

. Develop and maintain a standardized daily electronic system/log for

correspondence.

. Input time and attendance information into the Lawson payroll system.

. Compile new hire packets; Collaborate with SAA printing department to

create new hire business cards and update SAA letterhead to reflect

administrative changes.

. Maintain/track time and attendance; Mandate office calendars for Sr.

Staff and create schedule for reception desk coverage.

. Sort and distribute mail/arrange for courier pick-up; Serve as

Administrative Services contact and committee member for the Combined

Federal Campaign.

. Mandate all conference rooms in Outlook and scheduling meetings as

requested.

. Track and File travel order requests, mileage reimbursement forms,

training request forms.

EDUCATION and TECHNICAL SKILLS

Defense Acquisitions University; CON 111 Mission Strategy Execution-

Certificate 4/2010; Defense Acquisitions University; CON 110 Mission

Support Planning- Certificate 7/2009; Defense Acquisitions University; CON

100 Shaping Smart Business Arrangements- Certificate 9/2009; Duval Senior

High School; Lanham, MD-(Diploma)

Comfortable working with the following software: Excel, Word, PowerPoint,

Internet, Adobe, Outlook, Lotus Notes/Citrix, E2 Travel Solutions,

PeopleSoft, MS Project, Visio, while typing 50 wpm.

Multi tasker with excellent oral, written, organizational, and project

management skills

HSPD-12 Clearance Type: SECRET

REFERENCES FURBISHED UPON REQUEST

Contact this candidate