Administrative Assistant Office

Deborah A. Boglin

**** ******** **. . **********, ** 35806 . PHONE: 256-***-****

E-MAIL: *********@*******.***

SUMMARY:

Office Manager and Administrator - Ten years experience in office,

public, and executive assistance to top leadership. Substantial

experience in project and office management in an educational research

environment for over seven years. Expert liaison skills with leadership

and professional staff. Effectively interacted with students, staff, and

faculty of high paced department that had sole goals of promoting student

success through high achievement and high graduation rates of

undergraduate, graduate, and doctoral candidates. Proven track record in:

V Payroll Administration

V Accounts Payable/Accounts Receivable/Analytical Accounting

V Office/ Business Management

V Executive, Staff, and Student Assistance

V Personnel/Staff Management

KEY SKILLS:

___________________________________________________

V Payroll Administration. Effectively developed and maintained

departmental payroll system and guidelines for time-sensitive

materials. Gained expertise in maintaining in-house databases using

SCT Banner on-line computerized processing of Bi-Weekly Labor and

Leave Reports (BLLRS).

V Personnel Assistance. Key in interviewing, hiring, and training

student assistants/office employees and processing new hire paperwork

such as USCIS (I-9) forms, Personnel Actions Forms (PAFS), and W-4

employee tax forms.

V Client/Staff Services and Communications. Key distributor of

departmental informational emails and staff/faculty news. Adept in

interfacing with individuals at all levels. Key implementer in new

hire paperwork and assignments of office spaces, duties, and

department operational procedures. Required frequent user of SCT

Banner System for the purpose of verifying staff records, budget

monitoring, and daily procurement of research and office supplies.

V Course and Training Development. Assisted with the design and

production of PowerPoint slides and documents for training courses

with clients for Intellectual Business Solutions, Inc. (IBS), a local

consulting firm.

V Proposal Submission Assistance. Key in assisting leadership with

organization and submission of proposals to meet deadlines.

VOLUNTEER WORK:

Public Relations Assistant, Hope Community Church, Huntsville, AL, 2009-

2010; Habitat for Humanity, Spring 2008; significant experience working

with students - student mentor/volunteer through civic organization(s).

Volunteer and yearly participant in health and fitness projects such as:

American Cancer Society's Relay for Life (Huntsville), American Heart

Association Annual Heart Walk (Vanderbilt University - Sponsor, Nashville,

TN), Susan G. Komen Breast Cancer Foundation's Race for a Cure (Washington,

D.C.); Talladega College Debate Team and Roundtables on Civic issues and

events, Advisor - Dr. Bernard Bray, Talladega College.

Professional

Experience:

* Gaps in Employment:

November 2008 - Present, Unemployed due to lay off/budget cuts

All gaps prior to May 2001, full-time student

____________________________________________________________________________

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University of Alabama in Huntsville (UAHuntsville), Huntsville, AL,

Propulsion Research Center - 01/2002 - 11/2008

Administrative Assistant:

V Managed & analyzed departmental contracts and accounts to ensure

fiscal responsibility and to meet deadlines for final reporting.

Retrieved budget statements monthly or when requested. Tracked budget

via SCT Banner Finance System

V Monitored and processed departmental procurement daily via Banner

Purchasing module

V Processed departmental payroll on a bi-weekly basis and ensured proper

maintenance and security of all timesheets.

V Organized staff meetings on a regular basis and scheduled daily

appointments for PRC Director. Maintained a up-to-date calendar of

campus events/attendances, and handled scheduling.

V Assisted in processing MAE course descriptions/syllabi for PRC

Director and assisted with preparation for distance learning/pre-

recorded class lectures & helped prepare slides for PowerPoint

presentations

V Collaborated and assisted in PRC Annual Report production and design.

Used MS FrontPage, Adobe Photoshop, Adobe Reader, MS Word, and MS

Excel to coordinate and insert diagrams, graphs, research reports, and

lab photos.

V Assisted director in final composition and submission of research

proposals and completed Technical/Business Writing course in summer

2002 as training.

V Key liaison between PRC Director and departmental students/employees

in order to plan, schedule, and facilitate a broad range of

initiatives and office functions. Collaborated with director on ideas

of efficiency which resulted in the requirement of functioning

independently and being a self-starter on many routine projects

V Managed & coordinated special events such as Annual Industry Review by

inviting representatives from companies locally and nationwide to

visit campus and assess PRC graduates for the purpose of potential

hiring.

V Coordinated travel arrangements for director, staff, and students for

business and educational conferences

V Interviewed, instructed, and processed staff and students for

departmental hiring process and orientation meetings with supervisors

V Hired, trained, and supervised work-study students to assist in

department

V Processed offer letters for undergraduate and graduate students and

assisted in mentoring and advising them when needed

V Used SCT Banner in assisting director in scheduling for academic

advising for students who were upcoming candidates for graduation

V Assisted PRC Director in various capacities and managed office in his

absence during business travel

Allen Systems Group, Arlington, VA Branch

05/2000 - 08/2000

Office Assistant:

V Processed employee timesheets for Payroll processing on a bi-weekly

basis

V Assisted branch manager and managed office during her travel and

initiated administrative functions for the sole purpose of helping to

present a professional company image

V Performed daily data entry tasks and bookkeeping and maintained office

records for regulatory review and oversight

V Organized and coordinated office meetings for the frequent

implementation of company goals and guidelines

City of Selma, Selma, AL, Government Personnel Office

01/1998-08/1999

Administrative Assistant:

V Initiated & processed paperwork on new hires such as Personnel Action

Forms (PAFS), I-9, & W-4 forms and assigned orientation classes for

incoming staff

V Conducted employment verification and screening on potential local

government employees and maintained sensitive information with utmost

confidentiality, working in a busy, high-paced office environment

V Assisted in managing departmental budget and performed bookkeeping

V Handled phone lines and greeted guests on a daily basis, assisting in

answering concerns and questions regarding employment

V Assisted in scheduling interviews and administered hiring and

termination paperwork upon request

V Processed Payroll for all departmental employees on a bi-weekly basis

Vanderbilt University, Nashville, TN, Office of Admissions & Financial Aid

10/1996- 11/1997

Secretary II:

V Coordinated and conducted campus workshops & presentations on student

employment during Career Fairs to assist in securing employment for

students

V Linked companies from industry to the university regarding potential

student hiring before and after graduation

V Screened & processed paperwork for new employees (PAFS, INS, & W-4

forms)

V Processed payroll for student workers on a bi-weekly basis and advised

them on procedures and deadlines

Education:

V Graduate coursework in Public Affairs Masters Program, University of

Alabama in Huntsville (UAHuntsville), 2007-2008; Prerequisite

coursework and training in Business/Technical Writing, Accounting, and

C++ Programming (UAHuntsville), 2002.

V Bachelor of Arts, Public Administration, Talladega College, Talladega,

AL (May 2001, completed). GPA: 3.0, Deans List

ADDITIONAL SKILLS:

Travel and scheduling management, sponsor /host/coordinate events, possess

the ability to target multiple tasks and to work in a team environment,

public speaking/public relations skills, and proficient data entry skills.

Payroll processing using SCT Banner, and MS Excel. Budgetary

monitoring/tracking expenses via Access, QuickBooks, and MS Excel;

Proficient in Microsoft Office Professional (Word, Excel, PowerPoint,

Access, and Outlook), Adobe Acrobat/Reader, Google Docs.

Workshops/Conferences:

IAAP (International Association of Administrative Professionals),

Huntsville Chapter, Attendance: 2002-2007.

The 7 Habits of Highly Effective People, Facilitator - Laurel Long,

UAHuntsville, Attendance: 2005.

UAHuntsville Office of Multicultural Affairs Annual Diversity Seminars,

Coordinator - Kimberly Crutcher -Williams,

Attendance: 2002-2007.

Contact this candidate