Real Estate Assistant

WORK EXPERIENCE: Carnival Cruise Lines

Doral, FL

Recruiting Assistant

August 2009 - April 2010

. Field and/or answer general questions regarding

health and dental insurance, direct deposit,

401 (K), and ESPP

. Prepare, post and distribute on a weekly basis

the Job Opportunities List: Send out via e-mail

to agencies and other affiliates, post through

webpage, post on Outlook's public folders, save

to Job Post on shared drive, post in Employ

Florida

. E-mail and mail rejection letters on a weekly

basis

. Track all reject applications in Lawson:

distribute by departments, file rejected

candidates and rescinded candidates

. Pre employment: print and give copy of

recruiting calendar to front desk security,

check on candidates to ensure they have arrived

at front security desk and report status to

recruiters, administer pre-employment tests -

Typing, Word, Excel, Power Point, etc. and

written when applicable, take applicants to

Department Heads for second interview. Scan

applications, test scores, and resumes to

department heads whenever necessary

. Pre-employment paper work: make copies of

application and fax to security and

surveillance for background checks, send new

hires out for pre-employment drug testing, type

offer letters, review and complete all new hire

paperwork, complete checklist for all new hires

(locally and from ports, Colorado, etc.), set

candidates to complete computerized I9 form,

verify candidates' completed online I9 form

. Pre-employment paper work for candidates

outside the area: print out package

instructions and I9 instructions, prepare

FedEx, call candidate to explain paperwork and

set up drug test

. Type internal offer letters for inter and intra-

department transfers

. Invoice Processing: obtain appropriate

approval for payment and submit

to Accounts Payable

. Distribute ID card forms and contact

departments

. Assist Recruiters in scanning Candidate's

applications, r sum and test scores to

department heads

. Exit Interviews: Fill out Separation Exit

Checklist, obtain information from Lawson,

advise Payroll Specialist of Separated/Termed

employee, obtain PTO and SICK time information

from Payroll Specialist, review recruiter's

calendar to assign Exit Interview, schedule and

confirm appointed time and date with recruiter

and employee, add information to Recruiting

Exit Log, have all paperwork and handouts ready

for scheduled appointment, after exit

interview, check all paperwork and disburse all

ID badges, FOBs, credit cards, AT&T cards,

laptop and any other CCL equipment to their

respective department, add information to

Benefit Log, file away until monthly report is

sent out, check reason codes

. File all resumes and applications, AAP forms,

and Drug Consent Agreements (rejected, declined

and rescinded)

. Obtain a minimum of two reference checks per

new hire

. Recruiting inventory: order new hire paperwork,

applications, and ensure packets are

highlighted and ready for candidates

. Open recruiting department's mail, date stamp

and distribute all other departmental mail and

faxes

. Notify all departments to send in applications

for tracking before end of month

. Purge records and move files in file room

accordingly

. Provide back-up for all of HR Specialist's

duties

Moore & Company, P.A. Coral

Gables, FL

Finance Manager May

2007 - August 2009

. Full control and operation of Trust, Master

Escrow and Sub Escrow

Accounts: reconciliation, wire transfers,

checks, disbursements, reports,

deposits

. Management and use of TABS and TAS software

including setting up new employees and

maintenance reports

. Maintain Account Receivable and Accounts

Payable by posting costs,

payments, and fees into system for all clients:

credit card charges, advances, fees, costs and

payments which are reflected in end of month

invoices

. Check requests for advances and third party

vendors from operating account: work closely

with office administrator with regards to

operating account, mail out operating checks as

payments

. Maintenance and accountability of use of

company credit card: log for client related

charges which is accounted for with monthly

statements

. Set up of new matters, clients: new account and

number assigned in TABS, retainer letter mailed

out to potential client, logged in spreadsheet,

client information sheet created, follow-up of

retainer letter and funds and notification to

attorneys of such

. End of month billing: ensuring all attorneys'

and paralegals' time entries are in, preparing

draft invoices, revising edited invoices,

saving invoices on individual server client

files, mailing invoices (US mail, scan and e-

mail and fax)

. Handling and resolving client disputes

regarding invoices: writing off interest

charges, discussion and application of courtesy

discounts, setting up payment plans

. Collection matters related to clients'

accounts: weekly meetings with owner and office

administrator to discuss approach for

individual clients including phone calls, e-

mails, and letters; payment plans offered;

lawsuits filed;

. Maintenance of physical and server billing

files for all clients

. Assist with general office duties when needed

Reason for leaving: Schedule conflict because

of newborn baby

Our Kids of Miami-Dade/Monroe, Inc.

Miami, FL

Financial Executive Assistant

June 2006 - March2007

. Prepared documents and correspondence for CFO

and Finance Department

. Prepared expense reports

. Scheduled meetings, organized calendar and

managed Outlook for CFO

. Assisted with all Board of Trustees matters

such as prepare PowerPoint presentations,

minutes, agendas, Board reference guides,

coordinating meetings, call-backs, follow-ups,

and E-mail notifications

. Attended meetings and prepared minutes for such

. Translated office documents

. Responsible for renovating current company

website

. Clerical duties as assigned

. Member of Employee Activities Committee:

Organized parties, created invitations,

Evites, letters

Reason for leaving: Contract with state not

renewed

Florida House of Representatives

Miami, FL

Honorable Anitere Flores

June 2004 - June 2006

Honorable Gaston Cantens, Majority Whip

District 114, Senior Executive Aide

. Assisted Representative Cantens and Flores in

serving the constituents

. Maintained Rep.'s calendar, arranged meetings,

and organized conferences

. Attended public service events

. Prepared and created Legislative Newsletter in

English and Spanish for distribution to

constituents

. Prepared and sent out press releases on events

. Maintained file for press clippings

. Maintained database of media contacts

. Distributed Holiday and Birthday cards to key

Community people and constituents by mass

mailings

. Handled bank accounts, quarterly reports, and

accounts payable

. Translated office documents

. Organized and attended various holiday

constituents' parties

Reason for leaving: Term ended

Doral First Realty Doral,

FL

Broker Assistant May 2001 -

March 2004

. Handled operating, escrow, and commission

accounts for all listings

. Updated MLS listings and worked with MLXchange

and Stellar software

. Assisted broker with real estate transactions

. Maintained real estate office and its realtors

. Attended seminars at the Association of

Realtors

Reason for leaving: Car accident

EDUCATION: Florida International University Miami, FL

Bachelor of Science in Mass Communication

(Print/Broadcast) May 2006

Minor in English

Miami Sunset Senior High School Miami, FL

Graduated Magna cum Laude June 1998

LANGUAGES: Fluent in English and Spanish

SKILLS: Experience in: ACT!, ADP Virtual Edge, Microsoft Access, Excel,

Internet Explorer, Lawson, MLXchange, Outlook,

Photoshop, PowerPoint, Premier 6.0, Prevue,

Quickbooks, StellarView, TABS, TAS, Word

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