Human Resources Project Manager

Gail Lorencz

San Mateo, CA *****

***- ***-****

***********@*****.***

Professional Experience

Seismicom Inc., San Francisco, CA 11/2006-9/2009

(company closed)

Director of Human Resources / People Director

. Responsible for HR, General Operations, IT, and Office Management for

midsized global marketing agency. Act as interim CFO while managing

accounting team when position was vacant

. Partnered with and gave counsel to CEO, President, CFO and leadership

team to provide strategic and tactical strategies and solutions.

Develop corporate vision, direction and participate in business

planning process

. Created and established a Human Resources department from the ground

up. Directed strategies, developed, implemented, and managed company-

wide Human Resources policies, programs, guidelines, practices and

all benefit and insurance plans

. Partnered and consulted with executive management team on key

organizational initiatives including reorganizations, reductions in

force, litigious exits and employee engagement. Created an

exceptional explicit process to prevent any potential financial

impact

. Led Acquisition in Buenos Aires, Mexico and Spain as a functional

leader for HR as well as counsel on culture integration and benefit

integration that resulted in a seamless transition. Led workforce

planning, due diligence processing, ad hoc reporting, transitional

planning and execution. In addition, was responsible for post merger

transition & integration consulting and was primary liaison for our

international subsidiaries

. Supported global management staff on labor and employee relations

issues. Developed, recommended, and initiated appropriate steps for

resolution. Managed all litigious exits

. New offices: established new offices and business entities in San

Francisco, Mexico, Spain and England.

. Developed, mentored, led and assisted in growing HR team. Managed HR

Generalist, recruiter, administration/office staff and IT

administrator

. Effectively managed and resolved employee relations and issues which

resulted in improved employee morale and improved retention

statistics

. Implemented and promoted effective recruitment strategies to

indentify top talent in the global marketplace. Created the first

internship program and recruiting manual which significantly impacted

our hiring needs

. Managed staff utilization and workflow to assist with staffing

recommendations to effectively meet financial objectives

. Career Development: Established, implemented and drove training,

development, and education to promote individual success and increase

overall value to the organization. Improved the performance review

process and changed to an annual process. This resulted in higher

quality feedback and increase in retention

. Created and implemented development plans and incentive/recognition

plans to reward employees. Created and implemented a bonus plan

. Directed the needs assessment for training and staff development to

enhance employee performance in achieving the goals and objectives of

the company

. Partnered with CFO to create HR budget to manage expenses

appropriately within overall company P&L

. Responsible for ensuring that all obligations for compliance with

Federal, State, and local employment regulations are met

. Conducted Compensation Surveys including data collection, analysis

and input for all levels up to and including the CEO

. Partnered with Executive Management team to implement re-branding

strategy, including major construction projects

. Immigration Processing: Served as liaison to immigration counsel and

made recommendations on immigration petitioning. Instrumental in

processing all visas

Smith, Lange & Phillips LLP, San Francisco, CA 08/2003

- 10/2006

Firm Administrator

Human Resources

. Administered all aspects of employee benefit programs and recommended

changes to Partners

. Reorganized HR department by developing new strategies and processes

to align with company goals

. Maintained and evaluated all firm insurance (property, casualty, fire,

malpractice, general liability, workers' compensation, group life,

health, and disability), and recommended changes as appropriate

. Developed revised, communicated, and interpreted firm policies and

procedures and revised employee manual. Created administrative

reference manual and a training manual

. Created and updated internal HR forms and processes

. Performed and managed recruiting efforts: In-house openings, on campus

interviews, career fairs and recruits for client openings

. Developed, maintained, and presented new employee orientation program

and training

. Managed separation process for prior employees

. Handled employee relations issues to promote a healthy and positive

environment

. Monitored and oversaw staff evaluation process and procedures.

Created and implemented first partner evaluation process

. Created and implemented compensation model

. Maintained professional license records and continuing professional

education training, records for professional staff and reported CPE

hours to state licensing authority

. Coordinated CPE scheduling and expenditures for all staff, including

registration and travel arrangements as well as in-house CPE programs

. Planned and oversaw firm events

Marketing / Practice Development:

. Managed and implemented the firm's marketing strategy, monitored

effectiveness, and prepared regular reports to partners

. Helped develop promotional materials and work with outside consultants

and agencies as required

. Developed and implemented marketing procedures and tracking tools such

as a marketing calendar

. Cold called prospective clients

Facilities Management, Information Technology, Financial and General

Administration:

. Assisted with building lease negotiations and sublease with subtenants

. Handled all subtenant requests and issues

. Managed office build out in the San Francisco office

. Project Manager to opening second office in Marin County

. Managed IT needs and IT consultants. Maintained IT budget

. Authorized account payable payments, purchase approvals, and

administered petty cash

. Managed and reorganized eight administrative staff to ensure smooth

workflow for all departments

. Supervised client record retention activities and firm library

. Supervised regular maintenance and purchase of office equipment,

furniture, supplies, and negotiated service contracts

Gibson, Dunn & Crutcher LLP, San Francisco, CA 09/01-08/03

Assistant Office Administrator

. Supervised staff of 45 and additional temporary staff

. Employee Relations: Counseled on and interpreted firm policies and

procedures, and performed conflict resolution with entire staff as

needed

. Managed recruiting process for open staff positions

. Conducted new employee and attorney orientations, established and

maintained personnel files for all staff

. Managed workflow of secretaries and assigned desk coverage

. Managed business office: Responsible for the daily operations of the

office and liaison to building management

. Functioned as HR lead for all employee inquires for all HR programs,

benefits and payroll

. Managed annual employee performance review process

. Coordinated Bay Area CLE (Continuing Legal Education) training

programs

. Assisted in planning and executing staff reorganization

INVESTools.com, Menlo Park, CA 01/00-06/01

Human Resources Manager / Recruiter

. Exceeded year 2000 recruiting plan

. Managed all recruiting functions, such as writing job descriptions,

posting jobs, sourcing, screening, conducting and scheduling

interviews, reference checking, drafting and presenting offers

. Developed, recommended, and implemented recruitment strategy

. Created and implemented a Recruiting Procedures manual

. Presented and processed new hire paperwork & exit interviews/paperwork

. Managed and processed health benefits, stock options, flexible

spending and 401(k) plans

. Conducted significant reduction in work force - December 2000

. Managed employee performance reviews and objectives

. Implemented and developed Employee Survey

. Managed and trained contract recruiter and temporary staff

. Employee Relations: Solved departmental problems

. Revised and updated employee handbook

. Performed payroll, A/P, A/R, and various daily accounting functions

. Processed H1-B and green card applications

. Organized Management Training classes/seminars, in-house & off-site

Heller Ehrman White & McAuliffe LLP, San Francisco, CA 12/98-09/99

Professional Recruiting Assistant

. Processed all incoming resumes

. Scheduled in-house interviews, summarized evaluations of candidates,

offer letters, and hiring packets

. Arranged On Campus Interview (OCI) dates, schedules and receptions at

various schools

. Directed Summer Associate Program: orientations, personal files

reports, announcements, social events

. Coordinated with Document Production on Summer Associate Program

budge.

. Liaison to the Conflicts department to complete investigation of

candidates

. Worked with the Training Development department on Mock

Trial/Deposition classes for Summer Associates

. Processed reimbursements of candidate expenses and various

departmental disbursement requests

Education

California Polytechnic State University, San Luis Obispo

Bachelor of Science Degree, Human Development

License

California Real Estate License: #01763242

Computer Experience

MS Word, Excel, PowerPoint, Outlook, Visio, Maconomy, and various tax &

payroll programs.

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