Executive Assistant Administrative

Karen Michaels

abm22z@r.postjobfree.com

PROFILE

Corporate Executive Assistant with 15 years experience working for

executives of Fortune 500 companies and non-profit organizations. Major

strengths include excellent communication, written and interpersonal

skills, result-driven with particular attention to detail, highly

organized, extensive event planning, extremely sensitive to confidential

information and committed to professional standards.

TECHNICAL SKILLS

Proficient in Microsoft Word, Excel, PowerPoint, Adobe Acrobat, VISIO,

PhotoShop, MS Projects, MindJet MindManager, SAP, Outlook and Lotus Notes

EXPERIENCE

September 2007 to Present

Executive Assistant - Temporary/Contractor Assignments

July 2009 - Present (contractor)

Baxter Healthcare - Assist the Sr. Director of Global Regulatory Affairs as

well as two Associate Directors. Daily responsibilities include managing

heavy calendars, securing national and international travel, distributing

and archiving FDA correspondence, scheduling web teleconferencing, monthly

and quarterly department meetings, preparing PowerPoint presentations,

creating organizational charts and financial reports. Other

responsibilities include organizing conferences and events, coordinating

FDA meetings, scheduling interviews, preparing new hire paperwork, ordering

office and computer/telecom supplies, and reviewing FDA packages for

publishing.

November 2008 - May 2009 (contractor)

Amgen, Inc - Assisted Executive Director of Global Biomedical Data Sciences

(GBDS), Operations. Administrative Coordinator daily responsibilities with

strong emphasis on managing director's complex calendar, arranging national

and international travel, scheduling WebEx, teleconference and video

conferences, creating PowerPoint presentations with hyperlinks, pivot

tables and graphs, composing monthly newsletters, preparing SAP contract

invoice analysis, updating the GBDS leads list, maintaining EDM Teams and

granting access, transcribing minutes and action items, preparing

contractor and new hire paperwork, and ordering office and computer

supplies.

June 2008 - September 2008 (temp)

The Ezralow Company - Assisted President and 3 Executives - Executive

Assistant daily responsibilities with strong emphasis on securing national

and international travel, preparing financials reports, Internet research,

coordinating Board of Directors meetings and local events.

November 2007 - April 2008 (temp)

ValleyCrest / Comstock Design Studio - Assisted Director of Design -

Executive Assistant daily responsibilities with strong emphasis on securing

extensive national and international travel, project coordination,

developing media library, organizing events, and tracking expenses for

project billings.

October 2007 - November 2007 (temp)

American Financial Network - Assisted President - Executive Assistant daily

responsibilities with strong emphasis on preparing investment analysis for

clients, creating up-to-date client portfolio reports, and submitting

paperwork for REITs.

September 2007 - September 2007 (temp)

Dole Food Company, Inc - Assisted SVP, Manufacturing - Executive Assistant

daily responsibilities with strong emphasis on managing SVP's calendar,

transcribing correspondence, updating sales reports, and handling

departmental needs.

September 2006 to August 2007

Sr. Executive Assistant / Event Planner

Quality Home Loans

Agoura Hills, CA

Assisted Chairman/CEO & President

. Managed CEO & President's complex calendar, e-mails and screened calls

. Organized Board of Directors, shareholders and investors meetings

. Composed correspondence, PowerPoint presentations and transcribed

minutes

. Secured travel arrangements, created detailed itineraries and prepared

expense reports

. Planned and arranged company's corporate events from conception-to-

completion, including venue selection, logistics, conference rooms,

audio/visual needs, marketing materials, group travel, room blocks,

negotiated contracts, catering, team-building activities, golf events,

wine tours, spa treatments, and ordered themed gifts

. Developed budgets and financial reports including pivot tables and

graphs

. Secured annual conferences and seminars, worked closely with marketing

to arrange dates for executives to attend, and organized staff for set-

up and break-down of the booths

. Arranged daily catered lunches for the entire company by negotiating

contracts with various caterers, secured menu selections with a

variety of healthy choices and organized volunteers

. Managed the company's philanthropic involvement

October 2003 to September 2006

Administrative Assistant IV / Event Planner

Countrywide Home Loans

Westlake Village, CA

Assisted Managing Director, B2C Sales

. Managed complex calendar, reviewed e-mails and screened calls

. Prepared PowerPoint presentations including graphs and organizational

charts

. Maintained multiple projects in a fast-paced environment

. Organized video conferences, Sales Management Summits and Executive

Retreats

. Negotiated contracts, secured room blocks, conference rooms, catering

details, technical equipment, cocktail receptions and dinners, group

travel, marketing materials, liaison for celebrity golf tournaments

and company's fundraisers

. Prepared budgets, T&Es and financial reports including pivot tables

. Screened applicants for the interview process and arranged VP

relocations

. Submitted new hire paperwork to HR and ordered computer & telecom

equipment

June 2001 to June 2002

Executive Assistant

AIG SunAmerica

Woodland Hills, CA

Assisted EVP, CIO

. Managed CIO's complex calendar

. Screened heavy in-coming calls

. Composed PowerPoint presentations and organizational charts

. Secured travel arrangements, conferences and trade shows

. Transcribed weekly staff meeting minutes and composed action items

. Updated monthly financial reports and budget reviews

. Managed departmental moves for five floors

. Organized off-site meetings

September 1998 to March 2001

Executive Assistant

Litex, Inc. - Subsidiary of Lockheed Martin Corp.

Sherman Oaks, CA

Assisted President and CFO

. Managed president's calendar

. Composed correspondence and memorandums

. Secured national and international travel arrangements

. Prepared presentations for quarterly board meetings

. Updated brochures and maintained press kits

. Maintained confidentiality agreements and patent library

February 1992 to May 1997

Administrative Assistant / Divisional Analyst

Countrywide Home Loans

Simi Valley, CA

Assisted SVP, Loss Mitigation

. Managed SVP's calendar

. Screened in-coming calls and routed non-supervisor calls to managers

. Composed correspondence and memorandums and prepared expense reports

. Scheduled meetings and secured travel arrangements

. Organized departmental recognition events

. Department Business Analyst - Created financial analysis for monthly

business review

. President of CHL Employee's Club - Managed the company's philanthropic

involvement

EDUCATION

University of New Orleans - New Orleans, Louisiana

Loyola University - New Orleans, Louisiana

Audubon Commercial College - New Orleans, Louisiana

EVENTS & LOCATIONS

Executive Retreat - Bacara Resort, Goleta, CA

Sr. Management Summit - Bacara Resort, Goleta, CA

Holiday Casino Party - Warner Marriott, Woodland Hills, CA

Executive Training - Westlake Village Inn, Westlake Village, CA

Quarterly Company Meeting - Renaissance Hotel, Agoura Hills, CA

Business Review - Sheraton Wild Horse Pass, Scottsdale, AZ

Sales Management Summit - Westin Stonebriar Resort, Plano, TX

Sales Management & Operations Conf. - Embassy Suites Hotel, Frisco, TX

Leadership Conference - Westlake Village Inn, Westlake Village, CA

CPU 7000 Celebration - Westlake Village Inn, Westlake Village, CA

B2C Business Review - Scottsdale Fairmont Princess Hotel, Scottsdale,

AZ

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