Executive Assistant Medical

MARIA TUFTS

(Home) 914-***-****

*** ***** ******** ****** (Cell) 914-***-****

Irvington, NY, 10533 ablwbl@r.postjobfree.com

PROFESSIONAL EXPERIENCE

Lebhar-Friedman, Inc., New York, NY 1998-Present

Executive Assistant to the Executive Vice President

• Assist with highly confidential business and personal matters thereby affording my employer more valuable

use of his time.

• Prioritize emails, calls, requests for meetings.

• Review and analyze P&L statements; prepare summary report.

• Analyze revenue and expenses; highlight areas requiring attention.

• Compose and edit marketing materials, business proposals, and general correspondence.

• Calendar management including business and personal meetings, conferences, and speaking

engagements; insure all pertinent information is at hand.

• Arrange complex, multiple destination domestic and international travel; prepare corresponding T&E

expenses for reimbursement.

• Daily communication with external C-level executives.

• Extensive use of Dictaphone.

• Internet research – business and personal (i.e., assisted EVP with research on architects and contractors

for new home construction).

Neuromedical Systems, Inc., Suffern, NY 1996-1998

Executive Assistant to the Chief Medical Officer

• Prepared and monitored 1998 and 1997 Medical Department budget.

• Coordinated scientific meetings (site selection, travel arrangements, entertainment).

• Composed correspondence and prepared detailed presentations to medical community.

• Researched medical literature for reference points related to medical journal submissions.

• Handled extensive domestic and international travel arrangements.

Times Mirror Magazines, New York, NY 1991-1995

Executive Assistant to the Executive Vice President, Group Publisher

• Reviewed revenue, expense, and staffing budgets highlighting areas requiring attention.

• Handled confidential personal tasks including banking; liaison with brokers and attorneys; assisted children with

college papers and job searches.

• Coordinated client entertainment outings/events including travel, hotel, and dining arrangements.

• Handled extensive domestic and international travel arrangements.

Gannett Newspapers – The Journal News, White Plains, NY 1975-1991

Executive Assistant to the President/Publisher (1984-1991)

• Assisted in all management areas of newspaper publishing.

• Aided in budget control and personnel tracking.

• Liaison with corporate offices in Arlington, Virginia.

• Conference planning (site selection, travel arrangements, banquet planning).

• Daily contact with government officials, advertisers, and the public.

STRENGTHS

• Highly organized, detail-oriented, deadline-driven work ethic.

• Accustomed to multi-tasking and juggling multiple projects.

• Skilled in Word (mail merges, tables, importing elements); Excel (formulas, charts/graphs); PowerPoint

(creating, updating, importing elements); Internet research; Dictaphone; type 75+ wpm.

• Effective communicator and team player.

EDUCATION

Berkeley College, White Plains, NY, 1975

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