Manager Executive Assistant

GRACIELA MURNIK

**** ****** ****, ***** *******, NY 11365 ? 347-***-**** ?

***************@*******.***

SENIOR EXECUTIVE ASSISTANT

Successful track record supporting CEOs and other senior executives in

corporate, international banking and government environments in the US,

Europe and Latin America. Excellent organizational, communication, and

relationship-building skills. Solution-oriented team player known for

resourceful and innovative approaches to work. Tri-lingual,

English/Spanish/Italian.

EXPERIENCE

PALMS FOR LIFE FUND, New York, NY - Volunteer

1/2010-Present

AMERICAN EXPRESS TECHNOLOGIES (through Kelly Services), Fort Lauderdale, FL

2005-2009

Executive Assistant/Resource Coordinator

Directly supported the Vice President of Technology and six Directors:

. Coordinated events and weekly meetings for VP and Directors: reserved

rooms, sent invitations, generated draft/final agendas and provided

documentation, ensuring that meetings ran smoothly.

. Planned and organized domestic and international travel arrangements,

including air, hotel, and transportation, preparing detailed itineraries

and handling last minute changes.

. Managed multiple calendars, resulting in conflict-free schedules.

. Generated detailed T&E reports, including gathering expense information

and making foreign currency conversions enabling prompt reimbursement.

. Reduced Division's costs by reviewing floor plan on monthly basis to

determine current and projected space need.

. Created an email process for division-wide employees to report

attendance, which streamlined process and increased efficiency.

. Handled payroll, including time and attendance records and data input,

enabling correct and prompt payment to employees.

. Efficiently and expediently managed the on-boarding and off-boarding

process for consultants.

. Handled all service requests for onsite consultants, providing them with

IDs, equipment and telephone access, ensuring work readiness.

. Conducted inventory on regular basis, researched vendors, and ordered

supplies, generating expense reductions.

LANIER WORLDWIDE, INC., (through Kelly Services) Miami Lakes, FL

2004-2005

Executive Assistant to District Manager & Service Support Manager

Provided administrative support to the District Manager and Service Support

District Manager:

. Served as liaison between Customer Service Department and large corporate

clients, following up and ensuring the successful resolution of any

equipment issues.

. Prepared minutes of weekly meetings and distributed to all attendees in a

timely manner.

. Efficiently managed calendars and made travel arrangements.

. Prepared T&E reports, resulting in correct and prompt reimbursement.

. Analyzed data relating to needed equipment parts, compiled order

requests, and placed orders, resulting in on-time delivery.

INTER-AMERICAN DEVELOPMENT BANK, Washington, DC

2002-2003

Executive Assistant

Assisted the Regional Operations Manager with the day-to-day execution of

the unit's operational processes and activities.

. Coordinated weekly Board of Director's meetings and prepared and

organized documentation for each participant, ensuring meetings ran

smoothly.

. Efficiently managed calendars and booked executive international travel,

including airlines, car and hotel, providing efficient travel support.

Graciela Murnik

Page 2

INTER-AMERICAN DEVELOPMENT BANK, Washington, DC (cont.)

. Drafted correspondence in English and Spanish

. Revised documentation of project management cycles process from beginning

to end prior to submitting to Regional Operations Manager for signature,

relieving manager from time consuming reviews.

. Prepared documentation and proposals for missions and communicated

directly with a wide range of high level government officials, including

Central American country heads.

G. FOURMENTEL & ASSOCIATES ARCHITECTS, Buenos Aires/Fort Lauderdale, FL

1999-2002 Executive Assistant (Contractual)

Served as international logistic liaison for this architectural design firm

in the real estate and development business.

. Translated documents English/Spanish, resulting in consistent and clear

understanding of business proposals.

. Performed simultaneous translation during client meetings, contributing

to development of new business.

UNITED NATIONS

1988-1999

WORLD FOOD PROGRAM, Rome, Italy,

1995-1999

Trilingual Secretary

Assigned to three different divisions successively, including Resources &

External Relations Division, Asia Region, and Transport & Logistics

Division.

. Supported logistics officers during the Rwanda-Burundi war, including

direct contact with field offices for emergency food distribution.

UNITED NATIONS, FOOD AND AGRICULTURE ORGANIZATION, Rome, Italy

1990 - 1994

Executive Assistant to Senior Energy Office

Prepared and coordinated all aspects of an International FAO Expert

Training Conference on bio-fuels held in Rome for leaders around the globe:

. Finalized documents, planned conference logistics, and followed up on

participant travel and payment arrangements.

. Prepared and distributed globally the monthly newsletter (Energy Brief)

issued by the Office for the FAO Energy Working Group in Spanish and

English.

. Served as a multilingual liaison within and outside the FAO and served as

office liaison with other UN agencies, providing efficient travel support

during international missions.

Secretary to the Senior Agricultural Economist, Buenos Aires, Argentina

1988-1990

Assisted with the preparation of regional courses for the FAO Italy

Cooperation Program/Training Program on Agricultural & Rural Development

Policies for projects in Latin America and the Caribbean:

. Supported professors, evaluators, local coordinators and 33 participants

from 23 countries in Latin America and the Caribbean.

. Followed up on travel and payment arrangements with Headquarters,

ensuring funds were transferred on time.

. Provided logistical support in housing, transportation, accommodations

and places of interest, enabling participants to focus on fellowship

program.

PC SKILLS

Word; Excel; PowerPoint; Access; Outlook; Lotus Notes; Visio; QuickBooks;

SharePoint

EDUCATION

Courses for Journalism Degree, Broward Community College, Pembroke Pines,

FL

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