Administrative Assistant Manager
Resume:
CYNDI BEALS
***** ******** **. #**** *** Antonio, TX 78249
918-***-****-cell
HIGHLIGHTS OF QUALIFICATIONS
Experienced in education, accounting, law, medical and corporate offices
and in supporting executive level management.
Excellent communicator, well organized, able to handle multiple projects at
one time and meet deadlines.
Conscientious with the ability to handle confidential matters.
Personable in communicating with all cultures and economic levels due to
the experience of living overseas.
EXPERIENCE
Sodexo @ Hillcrest Medical Center 4/2009-
5/2010
Tulsa, OK 74104 Contract-FT
Financial Assistant - Daily audit of cashiers, input financial data into
system, and accountability for accurate audit; AP coding and processing,
reconciling statements, creating client invoices and billings.
GBE Services 10/2006-
1/2010
Tulsa, OK Contract-PT
Executive Assistant-Contract executive administrative and accounting
assignments with a small joint venture company (oil/gas, welding and
grinding) supporting CEO and CFO/Office Manager.
The Orthopaedic Center 9/2005-5/2010
Tulsa, OK 74104 Part Time
In home medical transcriptionist for large orthopaedic practice
transcribing chart notes, letters and reports. Periodic periods part time
since September 2005.
Tulsa University 1/2007-7/2007
Tulsa, OK 74104
Office Manager/Administrative Assistant. Oversee daily office procedures
for the Center for Global Education office. Supervise 3 work study
students. Responsible for purchasing supplies, equipment and maintaining
vendor relationships. Track financial activity for office, log expenses to
budget reporting, process applications for students studying abroad,
maintain calendar for Director, Assistant Director and Marketing Director,
process payroll, arrange travel, file expense reports and arrange meetings
for office staff.
California State University-Sacramento 6/2006-
9/2006
Sacramento, CA 95819
Administrative Staff Coordinator II. Update and maintain student files.
Assist walk in students and phone with advising and registration. Update
and track scholarship information from various donors, plan annual
scholarship event. Take minutes at industry board meetings. Update
department website. Order supplies and maintain inventory. This was an
industry funded temporary position.
Tulsa Community College 7/2004-
5/2006
Tulsa, OK 74107
Administrative Assistant. Assistant to Associate Dean of Liberal Arts.
Travel arrangements and preparing expense reports under State guidelines.
Order supplies, maintain inventory, evaluate equipment purchasing as
needed. Schedule appointments and maintain Dean's calendar. Budget and
expense tracking/reporting and Project Management for division. Update
school website with additions and changes for Division. Facilitate
student, parent, and faculty requests and/or complaints. Represent AD at
various meetings.
Doubletree Hotel Downtown 6/2002-5/2003
Tulsa, OK 74127
Executive Administrative Assistant. Assistant to General Manager,
Director of Marketing/Sales and Director of Operations. Responsible for
monthly financial reporting. Purchasing and inventory of office supplies
and equipment. Assist in scheduling meetings, maintaining
calendar/appointments, logging incoming A/P, composing correspondence,
process incoming and outgoing mail, and support to administrative staff as
needed. Responsible for guest complaint resolutions and/or coordination
of management escalations. HR support relief.
MCI Worldcom 9/1997-4/2002
Tulsa, OK 74117
Executive Administrative Assistant. Reported to Sr. Director/Vice
President of Outside Plant Construction and Maintenance Services and
provided administrative support to 150+ department employees as needed.
Maintained department organizational charts, monthly personnel reports, new
hire processing, time tracking for employees, production of weekly and
monthly reports, payroll time reporting and A/P processing. Responsible
for maintaining up-to-date knowledge of company procedures, in addition to
managing and facilitating travel arrangements, plan meetings, expense
reports, database management of construction engineers and scheduling for
executive management.
Human Resource Assistant. Worked with HR department for 3 months prior to
permanent employment. Processed new hire paperwork, coordinated drug
testing, background investigations for new hires, and offer letters to new
employees.
EDUCATION
Tulsa Community College, Paralegal coursework
Attended Wichita State University. Completed 44 hours.
Attended Ozark Christian College. Completed 19 hours.
SPECIAL SKILLS/TRAINING
MS Word Softwares (Excel, Word, PowerPoint, Publisher); IBM PC with Lotus
Notes and Outlook, Peoplesoft, Ariba, SAP, Lawson, ten-key by touch,
medical transcription, CRT, fax machine knowledge; CPR certification and
medical/legal terminology, Current Notary.
References
Ginny Davis, Associate Dean
Tulsa Community College- Liberal Arts
7507 W. 41st
Tulsa, OK 74107
918-***-**** - work
(Former TCC supervisor)
Larry Duvall
P.O. Box 137
New Harmony, IN 47631
214-***-**** - work
(Former MCI supervisor)
Susan Thomas
408 S. Gum
Broken Arrow, OK 74012
Sodexo trainer
Stella Minor, Office Manager/Accountant
GBE Services
6011 N. Yorktown
Tulsa, OK 74130
918-***-**** - cell
(CFO/Office Manager with GBE)
Melanie Davis, Supervisor
United States Bankruptcy Court
1002 E. Zelta St.
Wichita, KS 67207
316-***-**** - work
316-***-**** - cell
(Personal Reference)
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