Administrative Assistant Manager
Resume:
Annie R. Williams
*********************@*****.***
Professional Summary
Top performing executive/administrative assistant with 11 years experience in strategic
planning, team building and business orientation. Dynamic self-motivated team player
with an unparalleled work ethic and record of accomplishment of meeting aggressive
goals for demanding projects. Strong relationship builder, highly capable of
collaborating with executives, vendors, staff and administration. Highly organized and
detail oriented, with proven strengths in prioritizing and managing multiple task.
PPNT -Administrative Assistant 10-2008/5-2010
Provided administrative support to the Sr VP of Community relations which
consisted of six departments.
Arranged training class travel for Sr. and administrative staff.
Assisted and coordinated yearly events/projects.
Scheduled clients to various health clients, front desk back-up, purchased
supplies, and created and executed numerous projects using Excel and Word.
Responsible for departments meetings, agendas, and budget.
Manage confidential matters, and/or information.
Built relations with new vendors for Graphic Designs department which resulted
in new relation plus economic savings.
Suggested and maintain new procedures for database department which helped
Database Manager’s workload more efficient.
Robert Half International –Lead Administrator 5-2008/10-2008
Supported the Branch Manager & Division Director.
Greet and make ready candidates.
Keep track of CTO time.
Expense reporting for BMG and DD.
Multi phone lines.
Daily and end of month reports.
High level of confidentiality.
Ordered office supplies.
Arthur J. Gallagher-Executive Assistant 4-2006/10-2007
Supported the Area President, HR Director, and Executive Producers.
Assisted with hiring and termination process (binding, photocopying, make ready
new employee films, interview process, and enrollment process).
Files and record maintenance.
Point of contact for Area President’s clients.
Keep track of Area President’s calendar, correspondence to his emails, made
travel arrangements, scheduled his meetings, lunch appointments, and make ready
his expense reports.
Receipting and logging of daily check report.
Handled confidential information (SS#, DL#, credit card information for
purchases and travel arrangements, licensing information for executive
1
producers).
Assist with daily payment request processing for day ahead purchases.
Annie R. Williams
*********************@*****.***
McQueary Henry Bowles Troy-Front Desk Coordinator 4-2005/4-2006
Director of First Impressions.
Multi phone lines.
Supported internal staff (Fort Worth, Austin, San Antonio).
Assisted with coordinating employee Christmas parties, company picnics, annual
golf tournaments.
Work with all levels of internal and management staff.
Receipting and logging of daily check report.
Sovereign Insurance Group – Receptionist 12-1999/4-2005
Greet and make comfortable all guests.
Responsible for all incoming calls, and routing calls to office personnel.
Track meeting and conference room schedules.
Order and fulfill office supply orders.
Daily, weekly, and monthly reports.
Open and apply all incoming checks in accounting system.
Accounts receivable and accounts payable reconciliation.
Supported the CFO, CEO, Executive producers and internal staff.
A/P, A/R, Billing, Invoicing.
Expense reporting.
Achievements
Voted & awarded “Employee of the Year” –SIG.
Perfect 4.0 (with 4.0 being the highest) on Annual Performance Review –SIG.
As a contributing team member, suggested new products that increased earnings
by 23% -AJG, MHBT, SIG.
Software Skills
Windows 98, 2000, 2007, XP, Word, Excel, PowerPoint, scanning software
paperless environment, Lotus Notes, Microsoft Outlook, Raiser’s Edge, AMS,
Office equipment (faxes, copiers, printers).
Education
Gardena HS, Gardena CA
Diploma 1987
Harbor Occupational Center, Torrance, CA
Diploma 1984/1987
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