LORETTA WADE

*** ******* **., *.

Monmouth, OR 97361

Phone: 503-***-****

abloub@r.postjobfree.com

Summary of Qualifications

Executive Assistant/HR Administrator with more than 9 years

experience in the HR field (combined 20

years Executive Assistant role). Team player, motivated self-starter

with a proven ability to exercise good judgment and contribute to

efficient operations. Ability to work effectively under minimal

supervision. Effectively able to manage many different

responsibilities simultaneously and work under pressure. Ability to

make sound decisions while operating within budgetary guidelines and

meet organizational goals. Routinely handles personal and

confidential information in a professional manager. Articulate and

personable professional who displays initiative and is well

organized. Consistently recognized as having excellent

interpersonal, written and verbal skills. Highly motivated to expand

knowledge and skills with an aptitude for learning quickly.

Linked-In Profile with Recommendations can be found at:

http://www.linkedin.com/pub/lori-wade/a/a5/885

Work History

GILBANE BUILDING COMPANY

Human Resources Administrator/Executive Assistant

Laurel, MD

February 2001 - August 2010

12/05-8/10 - Administration of HR and Assistant to the HR Manager

(Kelly Rosenthal) for the Mid-Atlantic

Regional Office of Gilbane Building Company, the nation's seventh

largest construction management company (recently named to FORTUNE

100 Best Companies to Work For).

Primarily responsible for all document and benefits administration

and assisting employees with related policy questions as well as

supporting the HR Manager with the recruiting process.

Conduct new employee orientations.

Process new hire paperwork.

Maintain personnel files, data entry to all HR programs,

systems and processes (i.e. benefits enrollment, HRIS database,

recruiting database software, review process, etc).

Applicant tracking, scheduling interviews and opening

requisitions via recruiting database (Virtual Edge).

Generate a variety of employee reports for department heads,

business development and project executives

as needed from various programs.

Assist employees with medical leave (short and long term

disability) paperwork.

Set up and track employee transfers from project-to-project and

employee subsistence and process promotions/salary changes.

Support all aspects of the recruiting process (scheduling,

offer letters, promotional materials, pre-employment drug

testing and background checks).

Distribution, collection and submission of performance review

paperwork.

Administration of employee terminations and off-boarding

paperwork.

Attend quarterly HR peer group meetings via video conference

and/or live meetings.

Attend "Gilbane University" training to meet all company

learning requirements via in-house, employee taught courses,

online training and outside seminars.

"Go-to" person for employee related issues (payroll problems,

allowance/subsistence issues, benefits related questions, etc).

Awarded the quarterly Award for Excellence in 2009

Active member of the "Employee Engagement Committee"

2/01-12/05 - Executive Assistant to Sr. VP/Regional Manager and

Assistant to the HR Manager (Bruce

Hoffman, Sr. VP and Tom Wenger, HR Manager)

Provided daily support to the Sr. VP/Regional Manager as well

as the HR Manager and some support to

Sr. Manager of Business Development.

Arranged heavy travel schedules

Processed expense reports

Maintained Outlook calendars

Facilitated business meetings and logistics of same for

internal and external participants.

Set-up of classrooms and catering arrangements for

breakfast/lunch for internal "Gilbane University"

classes.

Coordinated on and off-site business functions and events such

as the annual regional dinner, picnics, semi-annual employee

awards outings and the annual charity golf tournament

Many of the HR duties as described above (new hire

orientations, processing paperwork, performance reviews, etc).

Promoted and assumed full time HR Administrator role when

Bruce Hoffman relocated to the Phoenix, AZ

office.

Reason for leaving: Relocation to Oregon

CIDERA, INC.

Executive Assistant

Laurel, MD

Right hand to Sr. Executive Vice President of Sales.

Liaison between sales staff and Sr. Executive VP.

September 2000 - January 2001

Coordinate interviews with HR for applicants seeking key

appointments in the Sales Department.

Gather information for weekly reports and coordinating same

with other departments for inclusion in weekly executive staff

meetings.

Track employee vacation and sick leave for the department.

Travel arrangements, scheduling and agenda setting.

Budget preparation and reporting on budget variations.

Track expenses and expense reporting.

Schedule/coordinate meetings and trade show events.

Reason for leaving: Company-wide layoff on 1/4/01 of 100+

employees. The company is no longer in business.

INTER-AMERICAN, INC.

Executive Assistant/Office Manager

Ellicott City, MD

EA and Office Manager reporting to the CEO.

Preparation of bids/proposals, presentations and

correspondence.

Maintain supplies and office equipment.

Arrange heavy international travel schedule for CEO.

Coordinate shipping documents per customer and Customs

requirements.

July 1991 - September 2000

Light bookkeeping, including payroll and preparation of monthly

inter-company financial report for headquarters located in

Aruba.

Track customer specifications/analyses and preparing report of

same.

Daily phone interaction with customers and other Inter-

American, Inc. offices in Aruba, Venezuela and

Colombia.

SSM, INC.

Executive Assistant

Columbia, MD

May 1985 - July 1991

All administrative dues required for President, Vice-President and

several sales representatives. Managed junior level clerical

workers. Left company when offered to join VP of international

division when he started a new company (Inter-American, Inc.)

Excellent References upon Request

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