Administrative Assistant Manager

Janet M. Ho

Rio Rancho, NM

Phone: 808-***-**** Email: ********@*****.***

OBJECTIVE: A position as Administrative Assistant/Personal Assistant

SKILLS AND STRENGTHS:

Ability to prioritize and organize, with much attention to detail

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Flexible with ability to handle multiple tasks

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Excellent communication (written & verbal) skills

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Positive, conscientious, responsible, and independent

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o A self-starter who is able to work in a team environment and independently

EXPERIENCE:

American Red Cross of New Mexico (current volunteer)

Volunteer Front Office

Greet all visitors and determine purpose of their visit

Answer multi-line phone and direct calls to appropriate individuals/departments

Provide information on Health and Safety classes

Scheduled individuals for classes and received payments for Health and Safety

Specialist while on vacation

Participates in fund raising events

Seiko-Sangyo Co., Ltd. (Japan based), Honolulu, Hawaii (200

House Manager/Personal Assistant (contract)

Responsible for bookkeeping, accounts payable, and property bank account.

Prepared quarterly financial statements (credit/debit), and budgets.

Updated owners on important issues, such as maintenance needs and

repairs.

Solicited bids/proposals from contractors and vendors, including negotiation of

contracts and advising owners of which to choose.

Hired, scheduled, and monitored performance of vendors and contractors.

Provided personal services to Executive Business Owner and his family when

they came to Hawaii (available 24 hrs): provided transportation, made

reservations (airline, restaurant, golfing), housekeeping, grocery shopping,

cooking, errands, and assisted with luncheons/dinner parties.

Communicated with owner/company in Japan, through secretary and liaison via

email, telephone and fax.

pg. 2

Janet M. Ho

Self-Employed (contract) Honolulu, Hawaii (2006-2008)

Office Assistant/Hosted students from Japan/Housecleaning

Hawaii Residency Program, Honolulu, Hawaii (2004-2006)

Program Secretary

Typed, prepared, and processed; letters, memos, certificates, meeting minutes.

Prepared, tracked, and collected website evaluations.

Maintained individual files for 60 Medical Residents.

Data entry in on-line evaluation system (New Innovations), Excel, Word, Outlook.

Scheduled and coordinated individual meetings with Residents and Faculty.

Monitored, updated, and collected various Resident program requirements.

Maintained and updated filing systems.

Responsible for once a month committee meeting to include; Notices, Preliminary

Agenda, Agenda, Recordation of meeting, and minutes.

Planned “Welcome Party” for new Residents once a year.

EDUCATION:

Kalani High School

Honolulu, Hawaii

TVI Community College: Certificate in Machine Transcription

Albuquerque, NM

References provided upon request

Contact this candidate