Administrative Assistant Executive

Resume of Nancy B. Marks

Home Phone: 410-***-**** Cell Phone: 410-***-**** E-

mail: ablige@r.postjobfree.com

WORK HISTORY:

EPISCOPAL COMMUNITY SERVICES OF MD (Temporary Executive Assistant -

12/28/09 - 6/29/10)

1014 W. 36th Street, Baltimore, MD 21211 Supervisor: Jean Patterson

Cushman, Executive Director

Assist the Executive Director in her work with Board, Executive, and

Finance Committees. Perform office management duties on behalf of the

administrative office and three off-site programs. Assist Development

Director with donor thank you letters and donor database update as time

permits.

GREATER BALTIMORE COMMITTEE (Administrative Assistant - 4/5/2004 -

12/3/09)

111 S. Calvert Street, Suite 1700, Baltimore MD 21202 Supervisor: Lisbeth

Pettengill, Vice President

.Point of contact for GBC members regarding committees, events, networking

opportunities and general information.

.Database management of approximately 550 contacts in Bronto and Outlook.

.Plan and staff 56 committees meetings, 30+ subgroup meetings, several paid

events and symposiums. Included: Scheduling and logistics of

meetings/events, e-mail notifications, agendas, minutes, research

speakers/topics, prepare materials and arrange audio/visuals for meetings.

Track payments online for events, prepare name badges, register, financial

and attendance reports.

.Executive Secretarial duties to the Vice President. Included: Maintain

electronic calendar, extensive internet research, electronic and physical

mailings, planning and logistics for Biotech paid events

.Administrative duties to 5 Program Staff. Included: Provide history of

committees' work, preparation of materials, agendas, minutes, attendance

reports, electronic communications, database changes.

.From January 2009 through December 3, 2009: In addition to the above

duties, "maid duties" on an average of 3 - 4 hours daily and front

desk/phone coverage on-call, daily.

Work/Study 1/2004 - 3/2004: Employment & classes (Surgical Assisting) -

Karl J. Zeren, D.D.S.

ALAN KANTER & ASSOCIATES (Administrative Assistant - 6/1998 - 12/2003)

31 Walker Avenue, Pikesville, MD 21208 Supervisor: Alan Kanter,

President

.Initial and ongoing training of secretaries in mastering all aspects of

pension plan preparation.

.Manage work flow and assist with other office management related duties.

.Point of contact for clients regarding database changes and problem

solving.

.Long-term project: Assisted in preparation of "restated" pension plans

according to IRS regulations.

BALTIMORE READS, INC. (Executive Assistant - 2/1995 - 6/1998)

31 S. Calvert Street, 4th Floor Street, Baltimore MD 21202 Supervisor:

Maggi Gaines, Executive Director

.Point of contact for the Executive Director and liaison with staff,

students, City agencies, the Mayor's Office, her fellow cabinet members,

volunteers, and the public.

.Composition on behalf of the Executive Director for media releases,

correspondence, in-house communications, assist with donor thank you

letters.

.Responsible for the Executive Director's calendar, electronic travel

arrangements, expense reports.

.Research and assistance in writing sections of grant proposals and

subsequent tracking of grant monies.

.Monthly preparation for Board of Directors meetings: invitations,

preparation of materials, agenda, minutes.

.Office Management Duties. Purchase and inventory of office supplies and

maintenance of equipment contracts and serial numbers, coordination of

volunteers, coordination of the United Way Speakers Bank in-house, data

entry for payroll.

ALAN KANTER & ASSOCIATES (Pension Plan Secretary - 8/1991 - 2/1995)

31 Walker Avenue, Suite 200, Pikesville MD 21208 Supervisor: Alan

Kanter, President

.Prepared and typed complicated corporate pension plans for 8

administrators with attention to detail.

.Transcription of wills, letters, and other attorney related services.

RYLAND GROUP/RYLAND MODULAR HOMES (Purchasing Assistant - 5/1986 -

3/1991)

6011 University Blvd., Ellicott City, MD 21043 Supervisor: David Colby,

Purchasing Director

.Researched and purchased all capital expenditures for the Ryland Group.

Researched and purchased all employee buys and coordinated payment and

delivery to their homes.

.Point of contact for Ryland vendors and liaison between vendors and

management.

.Tracked lumber deliveries to job sites and product lead times to modular

plant locations.

.Coordinated all major vendor shows and the annual gala Christmas event for

600 people.

MILNER-FENWICK, INC. (Executive Secretary - 1/1982 - 5/1986)

119 Lakefront Drive, Hunt Valley MD 21030 Supervisor: David Milner,

President

.Secretarial duties to the President and Chairman of the Board including

correspondence, executive calendars, expense reports, billing. Researched

foreign shipping regulations worldwide.

EMPLOYMENT PRIOR TO 1982: Hospitality Industry - Hotel Sales Management

and events planning.

EDUCATION:

High School: Mt. de Sales Academy

College: Catonsville Community College (24 credits/Air Transportation)

Goucher College (8 credits/Writing for Public Relations I & II)

Essex Community College - (Dental Assisting Program/non-credit)

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