Executive Assistant Human Resources

Terry E. Oulboub

Professional Summary: Executive Assistant with over fifteen years

experience with strong emphasis in organizational skills, providing support

to senior level executives in the high tech industry. Experience with

company during its IPO process acting as liaison. Extensive experience

coordinating executive's travel both domestic and on an international

basis.

Experience:

U.S. Census Bureau - Santa Clara April

2010 - June 2010

Enumerator

. Responsible for daily interaction with residents within the Sunnyvale

community to obtain census information

. Responsible for daily submission of respondent's information from

questionnaire; ensuring clean and legible letters to be read by a

computer

. Responsible for daily report to crew leader

. Responsible to obtain proxy information from a reputable source if

unable to acquire from resident

. Responsible for fulfillment of Title 13 guidelines with accuracy

SGI, Inc. - Sunnyvale, CA April 2007 -

December 2008

Executive Assistant to CIO, General Counsel and V.P. of Marketing

. Supported the CIO, the General Counsel and the Vice President of

Marketing & Strategy and Corporate Development and their respective

teams

. Managed multiple calendars coordinating heavy schedules

. Arranged heavy domestic travel with some international trips quarterly

. Set up purchase requisitions through Oracle software and tracked legal

invoices and purchase order balance for month end reporting

. Attended regularly scheduled staff and project meetings, taking

notes and transcribing minutes for distribution and follow-up on

action items

. Edited monthly power point presentations for accuracy and content.

. Prepared and reconciled expense reports,

. Set up interviews and completed the hiring process

. Successfully coordinated and moderated weekly web conferences using

Live Meeting, responsible for posting the webcast's content at the end

of the broadcast

. Responsible for communication sent internally and externally to

customers, sending letters and memos on behalf of the executives

. Coordinated off sites, setting up catering and negotiated competitive

rates for company

. Coordinated Storage trade shows, securing booth, setting up customer

meetings, catering and customer events at the show

. Responsible for organizing and managing contract files

. Notarized documents for the company and performed other duties as

assigned.

Access Systems

(formerly PalmSource, Inc. (subsidiary of Palm, Inc.)- Sunnyvale, CA

January 2005 - March 2007

Executive Assistant to the interim CEO and V.P. Worldwide Sales

. Managed the interim CEO's calendar and three VP's calendars (Sales,

Bus Dev, Product Marketing)

. Worked with board of directors for quarterly meetings

. Attended CEO's staff to transcribe meetings and follow up on action

items

. Arranged heavy international travel

. Created PowerPoint slides and reviewed others for proper content

. Worked closely with finance on accruals and budgets

. Managed purchase orders and invoices, interfaced with customers to

troubleshoot any discrepancies

. Coordinated off-sites for all groups, negotiating best price for the

company

. Prepared and checked all reimbursement for signature for accuracy and

ensure accordance with company guidelines and other duties as assigned

Executive Assistant to CTO, SVP of Human Resources &

Back-up EA to CEO November 1998 -

January 2005

. Managed calendars for the Chief Technology Officer and the Sr. Vice

President of Human Resources, also providing back-up support to the

CEO

. Assisted with coordination of Board packages for quarterly meetings,

ensuring PowerPoint slides were accurate and coordinated properly

before distribution

. Attended exec staff meetings to act as liaison and communicator for

department

. Responsible for responding appropriately to correspondence (i.e.,

customer letters, e-mail, business prop, patents, etc.)

. Set up interviews, performed background checks, offer letters to

candidates

. Responsible for processing RIF letters (mail merge) as part of

downsizing process

. Arranged heavy domestic and international travel

. Arranged executive offsite activities for strategy meetings, provided

catering

. Managed expense reports

. Participated in IPO process

. Supervised two administrative assistants

. Maintained files for contracts/agreements, invoicing documents

. Managed purchase orders and other executive assistant duties as

assigned.

Additional Employment History

. Purchasing/Administrative Assistant - January 1998 - November 1998

. Office Manager supervising three clerical assistants October 1995 -

December 1997

. Secretary for Commander (Department of Defense) - July 1990 - October

1995

Membership and Affiliations

. International Association for Administrative Professionals (IAAP) -

Offices Held: President, President-Elect, Vice President of Programs,

and Newsletter Editor

. International Virtual Administrative Association (IVAA)

. National Notary Association (NNA)

Certification

. Notary Public

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