Administrative Assistant Project
Resume:
Name: Cynthia Laurent
Title: Project Administrative Assistant
Education: Catholic High of Pointe Coupee - New Roads - Graduated 1987
Business College - Baton Rouge, LA - Graduated in Legal Secretarial
Programs: Microsoft Windows, Microsoft Word, Microsoft Excel, Microsoft
Outlook, Microsoft Visio, Microsoft Powerpoint, Word Perfect
Employment History:
Jacobs Engineering Group Inc. August 2006 - May 2010
. Coordination Meeting Packages, Handling of Deviation Requests and loading
them in to JPI; All project related material is loaded in to JPI,
Distribution of disciplines Estimate Deliverables, Approval and
distribution of office requisitions regarding project related material,
Copying of invoices, Project Reports: Correspondence, Expediting,
Inspection, Monthly Progress Reports, Project Correspondence: Interoffice
Memorandums, Letters, Project Notes, Project Objectives/Scope of Work,
Project Manuals: Executive Plan/Strategy, Project Procedures, Quality
Plan, Project Schedules, Handling of Request For Information (RFI) and
loading them in to JPI, Schedule meetings, Lunch Authorization Forms,
Lunch invoices, Travel Authorizations/Arrangements, Travel and Expense
Reports, Filing, Assisting clients when requested, Archival of Project
Files. Moved to the field in November of 09 to finish out the project.
Duties included: Handling of purchase requisitions; filing; document
control; trained on CDMS time keeping for subcontractors; scheduled
meetings; lunches; weekly report packages; monthly report packages;
purchase order log; transmittals; project notes; loading of documents in
to JPI; delivery/pickup from the jobsite to Essen Office; office
supplies; maintenance needs; responsible for field services radio log;
keeping track of all purchase orders, and delivery tickets.
ENVIRON International September 2004 - August 2006
Receptionist/Administrative Assistant
. Phone, handle flight arrangements, event planning (meetings, parties,
etc), revisions to report text; document formatting, binder prep (tabs,
copies, etc.) Visio documents, excel spreadsheets, etc., order supplies,
establish/maintain file system, proposals (text revisions/formatting),
resume updates, post on exchange, mail, handle federal express shipments,
schedule conference calls, set up project files, coordinated move to new
office, support other employees in the office, etc.
OLOL Patient Care Services April 2004 - September
2004
Secretary II
. Support for nursing staff, phone, correspondence, ordering supplies, mail
for nursing staff, monthly nursing schedules, meeting minutes, meeting
coordination, timesheets, spreadsheets, filing, documentation of issues
throughout the hospital, support other employees in the office, etc.
OLOL - Lake Primary Care Physicians October 2001 - February
2004
Administrative Assistant
. Phone, handled patient complaints, typing, filing, monthly financial
reports, issued purchase orders, scheduled meetings, recorded and
distributed meeting minutes, handled travel requests and reimbursement
for physicians, kept track of physicians ATO/CME time, handled Medicare
timesheets on a monthly basis, filing of confidential information, made
travel arrangements, prepared meeting rooms for special meetings, ordered
office supplies, handled physicians payroll sheets, handled mail-outs,
approved employees time.
Baton Rouge Clinic October 1998 - October
2001
Administrative Assistant
. Report production, phone, typing, filing, handled patient complaints in
and out of office, scheduled meetings, handled physician complaints,
travel arrangements, assisted accounting with batches and paychecks,
monthly financial reports, assisted in the move from one location to
another, assisted at front desk when needed, in charge of drug reps.,
issued purchase orders, ordered office supplies.
Car-Ber Testing Services, Inc. March 1998 - October
1998
Office Manager
1. Meeting coordination, project cost tracker, set up project files,
provided word processing, correspondence, status reports, monthly reports,
daily cost records, field paperwork, report production, issued purchase
orders, invoice entry to project database, prepared company manual
packages, travel arrangements, ordered office supplies, office budget
reports, expense reports, weekly and monthly sales reports, follow up
calls on projects, provided general assistance in other offices.
Koch-Glitsch Field Services, Inc. April 1996 - March 1998
Administrative Assistant
. Phone, typing, filing, travel arrangements, meeting coordination, project
cost tracker, setting up project files, provide word processing;
correspondence, status reports, report production, issued purchase orders,
invoice entry, entered and updated bid information to project database,
prepared bid packages, ordered office supplies, monthly reports, office
budget report, expense reports, monthly sales reports, follow-up calls on
projects, provided general assistance in other offices.
G&E Engineering, Inc. December 1994 - April 1996
Receptionist/Secretary Assistant
. Meeting coordination and scheduling, issued purchase orders, set up
project files, word
processing support for project
managers, status reports, report production for small and large projects,
ordered materials for different jobs, prepared project books, issued
reports to clients, filing, and provided general secretarial assistance to
eight engineers.
References: Available upon request
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